Client-Focused Administrative Coordinator

SVA Certified Public Accountants, S.C.; Madison (WI); On-site; USD 45,000 - 60,000; Full time

Job summary

SVA Certified Public Accountants, S.C. is seeking an Administrative Coordinator to join the CPA Operations team in Madison, WI.

This role provides day-to-day administrative coordination for a service line, supports client processes, and ensures accurate information across firm systems. The ideal candidate has 4+ years of administrative experience, excels at organizing multiple priorities, and is proficient with Word, Excel, PowerPoint.

Qualifications

• 4+ years of administrative experience in professional services (accounting, legal, consulting)
• Proficient with Microsoft Word, Excel, and PowerPoint
• Strong organizational, communication, and customer-service skills
• Ability to manage multiple priorities and meet deadlines
• Attention to detail and accuracy in data entry and documentation

Responsibilities

• Coordinate administrative workflows, priorities, deadlines, and deliverables.
• Serve as a direct point of contact for clients on administrative and process-related questions.
• Help clients navigate firm processes and technology with clear, responsive support.
• Assist with new-client onboarding, including documentation, client records, and engagement agreements.
• Maintain accurate client and project information across firm systems.
• Monitor administrative work queues and process requests efficiently.
• Prepare and distribute reports and other materials for internal teams.
• Coordinate meetings, including scheduling, agendas, handouts, catering, setup, and logistics.
• Provide backup support for other Administrative Coordinators when needed.
• Help train and support new administrative team members.

Skills

Administrative support

Organization

Communication

Microsoft Word

Excel

PowerPoint

Teamwork

Problem solving

Education

High school diploma

Tools

Microsoft Word

Excel

PowerPoint

Job description

SVA Certified Public Accountants, S.C. is seeking an Administrative Coordinator to join the CPA Operations team in Madison, WI.

This role provides day-to-day administrative coordination for a service line, supports client processes, and ensures accurate information across firm systems. The ideal candidate has 4+ years of administrative experience, excels at organizing multiple priorities, and is proficient with Word, Excel, PowerPoint.