Client Coordinator

DD & MH Provider of Oregon; Sandy (OR); Vor Ort; USD 45.000 - 60.000; Vollzeit

Benefits dieser Stelle

Medical coverage

Delta Dental

401K match

Paid Time Off

Travel time pay

Mentorship & growth

Zusammenfassung

Oregon Provider is seeking a highly organized Client Coordinator to manage referrals, coordinate meet-and-greets, and ensure seamless communication across case workers, staff, and leadership. This role supports onboarding for new clients and requires discretion in handling confidential information.

You will manage referrals, schedule meetings, and set up clients in internal systems, ensuring accurate documentation and efficient coordination in a fast-paced environment.

Qualifikationen

• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Proficiency in Google Suite including Docs, Sheets, and Calendar.
• Experience with scheduling and administrative coordination.
• Strong attention to detail and problem solving skills.

Aufgaben

• Manage client referrals and coordinate communications between case workers, employees, and leadership.
• Coordinate meet and greets and add meetings to Google Calendar and schedules.
• Set up new clients in internal systems and organize Google client files.
• Add clients to scheduling systems and ODDS contracts.
• Maintain documentation and tracking logs; assign tasks in internal systems.

Kenntnisse

Organizational skills

Multitasking

Written communication

Verbal communication

Discretion

Google Suite

Scheduling

Administrative coordination

Tools

Docs

Sheets

Calendar

Jobbeschreibung

About the Role

Oregon Provider is seeking a highly organized and professional Client Coordinator to manage client referrals, coordinate meet and greets, and ensure seamless communication between case workers, employees, and leadership. This position plays a critical role in the onboarding experience for new clients and requires strong attention to detail, discretion, and the ability to thrive in a fast paced environment.

If you are detail oriented, proactive, and comfortable managing multiple systems and schedules at once, this role may be a great fit.

Referral Management

• Respond promptly to new referrals from case workers
• Review referral location and send appropriate DSP bios
• Track referrals in internal systems
• Maintain clear communication with leadership

Meet and Greet Coordination

• Schedule meet and greets with case workers
• Add meetings to Google Calendar and employee schedules
• Prepare DSPs with clear expectations and professionalism standards
• Support structured conversations during meet and greets

Client Onboarding Administration

• Set up new clients in internal systems
• Create and organize Google client files
• Add clients to TSheets and scheduling systems
• Register clients within ODDS contracts
• Maintain accurate documentation and tracking logs
• Assign tasks within internal management systems

Daily Responsibilities

• Manage email communications
• Update and maintain the Client Tab
• Ensure documentation accuracy and confidentiality

Required Skills

• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• Ability to handle confidential information with discretion
• Proficiency in Google Suite including Docs, Sheets, and Calendar
• Experience with scheduling and administrative coordination
• Strong attention to detail and problem solving skills

Preferred Experience

• Familiarity with Oregon Office of Developmental Disabilities Services
• Experience working with individuals with developmental disabilities
• Ability to maintain professional boundaries
• Strong interpersonal and relationship building skills
• Comfortable in a fast paced environment requiring adaptability

Benefits and Incentives

• Comprehensive medical coverage including vision, chiropractic, acupuncture, and prescription benefits
• Delta Dental insurance for full time employees
• 401K with up to 3.5 percent employer match after you 1st year anniversary
• Paid Time Off up to 40 hours annually starting after 90 days
• Paid travel time
• Ongoing mentorship and professional growth opportunities

About Oregon Provider

With more than 15 years of dedicated service, Oregon Provider supports individuals with developmental and intellectual disabilities through Employment Supports, In Home Care, Community Inclusion, and Life Skills development. We are committed to empowering clients to live independently and reach their personal goals.

We also believe great care begins with a supported team. Our workplace culture is compassionate, professional, and built on respect and accountability.