Client Coordinator

Elase; Raleigh (NC); On-site; USD 21,000 - 30,000; Full time

Benefits offered by this job

401k with company match

Paid time off and paid holidays

Health, dental and vision insurance

Voluntary benefits

Free and discounted services

Job summary

Elase Med Spas is hiring a Client Coordinator at our North Hills Raleigh location. This onsite role handles all point-of-sale processes, phone calls, scheduling, and membership sales, ensuring a superior client experience and smooth appointment flow.

Responsibilities include nightly reporting, cash handling, and full client care. The position reports to the General Manager and requires 2+ years of customer service, with emphasis on aesthetics industry familiarity and medical privacy compliance.

Qualifications

• 2+ years of customer service experience required.
• Experience in the aesthetics or beauty industry preferred.
• Fluent in computer and phone skills; familiarity with software applications (MS Office, HubSpot).
• Ability to learn modern technologies quickly.
• Experience with Zenoti preferred.
• Experience in a medical office preferred.

Responsibilities

• Oversee the full point-of-sale functions in the spa.
• Answer all inbound communication and convert inquiries into consultations.
• Maintain a professional environment and adhere to policies regarding privacy and compliance.
• Own the appointment lifecycle: reminders, check-in, cancellations, rebooking.
• Oversee client membership maintenance including selling and addressing concerns.
• Work with General Manager to meet sales goals and KPIs.
• Create a welcoming environment and meet client service standards.
• Support with administrative and office tasks.
• Perform opening and closing procedures.
• Handle client concerns professionally; escalate as needed.
• Maintain knowledge of products and services offered at Elase.
• Report incidents regarding clients.
• Assist with other duties as assigned.

Skills

Team player

Multi-tasking

Communication skills

Tech-savvy

Quick learner

Industry interest

Zenoti experience

Medical office experience

Tools

MS Office

HubSpot

Job description

Position Type

Full-time, hourly, non-exempt

Company Overview

Since its beginning in 2004, Elase reshaped the aesthetics industry by creating a workplace that engages, elevates, and empowers its people. Just as our employees create an unforgettable experience for all who walk through our doors, we are committed to providing the benefits, pay, and development that allow you to have a great experience at work every day. We take immense pride in fostering an inclusive environment where all our employees can flourish and cultivate a culture of empowerment and mutual support.

Job Description

The Client Coordinator is a passionate supporter of our Elase Med Spas. This person is integral to delivering a best-in-class client experience in our spas. This individual is responsible for all point-of-sale processes. The Client Coordinator is responsible for answering phones, scheduling clients, overseeing membership sales, and the end-to-end appointment flow. The Client Coordinator is responsible for all nightly reporting, cash and transaction management, and the full client care experience. This position reports to the General Manager.

Education and Experience

• 2+ years of customer service experience required.
• Experience in the aesthetics or beauty industry preferred.

Essential Skills and Abilities

• Excellent team player who thrives in a team environment.
• Superb multi-tasker with the ability to prioritize client experience while maintaining a high-level of accuracy.
• Excellent written, verbal, and interpersonal skills.
• Fluent in computer and phone skills; technical knowledge of various software and applications. (MS Office Suite, HubSpot, etc.)
• Ability to comfortably learn modern technologies quickly.
• Genuine interest in the aesthetics industry.
• Experience with Zenoti preferred.
• Experience in a medical office preferred.

Responsibilities

• Oversee the full point-of-sale functions in the spa.
• Answer all inbound communication and convert prospective inquiries into consultations.
• Maintain a highly professional work environment and adhere to all internal policies regarding medical privacy and compliance.
• Own the appointment lifecycle for clients including appointment reminders, check-in, cancellations, and rebooking.
• Oversee client membership maintenance including selling, addressing concerns, and being the subject matter expert for our membership model.
• Work directly with the General Manager to ensure sales goals and all key performance indicators are met.
• Create a welcoming environment for all clients, ensuring that our client service standards are met with every interaction.
• Support the spa with administrative and office tasks.
• Perform opening and closing procedures.
• Handle client concerns and escalations professionally; escalating as needed.
• Maintain an understanding of all products and services offered at Elase.
• Report any incidents regarding clients.
• Assist with other duties as assigned by management.

Additional Details

• This is an onsite position at our North Hills, Raleigh, North Carolina Elase MedSpa.
• Full time hourly position, 30-40 hours per week depending on spa needs.
• Must be available to work when our locations are open (including nights, weekends, and federal holidays).
• Must be able to routinely move around the spa.
• Must be available for occasional company-sponsored events and training.
• 401k with company match.
• Paid time off and paid holidays.
• Health, dental and vision insurance with company contributions towards premiums.
• Voluntary benefits available.
• Excellent free and discounted services.

This job description is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts, or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, we reserve the right to revise the job or to require that other or different tasks be performed. Elase is an equal opportunity employer of all qualified individuals, including minorities, BIPOC, LGBTQ+, veterans and individuals with disabilities.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.