Client Coordinator

Elase; Hinsdale (IL); On-site; USD 27,552 - 34,440; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401k with company match

Paid time off

Employee discounts on MedSpa services

Job summary

Elase Med Spas in Hinsdale, IL, is hiring a Client Coordinator to manage all point-of-sale activities, answer phones, schedule clients, and oversee membership sales. This role ensures a premier client experience and handles end-to-end appointment flow with strong administrative support.

The position requires 2+ years of customer service, comfort with MS Office and Spa software, and availability to work Saturdays, nights, and holidays. In-person at one of our Elase Med Spas.

Qualifications

• 2+ years of customer service experience required.
• Experience in the aesthetics or beauty industry preferred.

Responsibilities

• Oversee the full point-of-sale functions in the spa.
• Answer all inbound communication and convert inquiries into consultations.
• Maintain a professional work environment and adhere to privacy and compliance policies.
• Own the appointment lifecycle including reminders, check-in, cancellations, and rebooking.
• Oversee client membership maintenance including selling and addressing concerns.
• Work with the General Manager to ensure sales goals and KPIs are met.
• Create a welcoming environment and uphold client service standards.
• Support the spa with administrative tasks and opening/closing procedures.
• Handle client concerns professionally and escalate when needed.
• Maintain knowledge of all products and services offered at Elase.

Skills

Team player

Multi-tasking

Written communication

Verbal communication

Interpersonal skills

Tech literacy

Learning new tech

Interest in aesthetics

Experience with Zenoti

Medical office experience

Education

2+ years customer service experience

Tools

MS Office

HubSpot

Zenoti

Job description

Position Type: Full-time, hourly, non-exempt

COMPANY OVERVIEW:

Since its beginning in 2004, Elase reshaped the aesthetics industry by creating a workplace that engages, elevates, and empowers its people. Just as our employees create an unforgettable experience for all who walk through our doors, we are committed to providing the benefits, pay, and development that allow you to have a great experience at work every day. We take immense pride in fostering an inclusive environment where all our employees can flourish and cultivate a culture of empowerment and mutual support.

JOB DESCRIPTION

The Client Coordinator is a passionate supporter of our Elase Med Spas. This person is integral to delivering a best-in-class client experience in our spas. This individual is responsible for all point-of-sale processes. The Client Coordinator is responsible for answering phones, scheduling clients, overseeing membership sales, and the end-to-end appointment flow. The Client Coordinator is responsible for all nightly reporting, cash and transaction management, and the full client care experience. This position reports to the General Manager.

EDUCATION AND EXPERIENCE:

• 2+ years of customer service experience required.
• Experience in the aesthetics or beauty industry preferred.

ESSENTIAL SKILLS AND ABILITIES:

• Excellent team player who thrives in a team environment.
• Superb multi-tasker with the ability to prioritize client experience while maintaining a high-level of accuracy.
• Excellent written, verbal, and interpersonal skills.
• Fluent in computer and phone skills; technical knowledge of various software and applications. (MS Office Suite, HubSpot, etc.)
• Ability to comfortably learn modern technologies quickly.
• Genuine interest in the aesthetics industry.
• Experience with Zenoti preferred.
• Experience in a medical office preferred.

RESPONSIBILITIES:

• Oversee the full point-of-sale functions in the spa.
• Answer all inbound communication and convert prospective inquiries into consultations.
• Maintain a highly professional work environment and adhere to all internal policies regarding medical privacy and compliance.
• Own the appointment lifecycle for clients including appointment reminders, check-in, cancellations, and rebooking.
• Oversee client membership maintenance including selling, addressing concerns, and being the subject matter expert for our membership model.
• Work directly with the General Manager to ensure sales goals and all key performance indicators are met.
• Create a welcoming environment for all clients, ensuring that our client service standards are met with every interaction.
• Support the spa with administrative and office tasks.
• Perform opening and closing procedures.
• Handle client concerns and escalations professionally; escalating as needed.
• Maintain an understanding of all products and services offered at Elase.
• Report any incidents regarding clients.
• Assist with other duties as assigned by management.

ADDITIONAL DETAILS:

• This position is in-person at one of our Elase Med Spas and requires an on-site presence each scheduled workday.
• Full- time, ranging 30-40 hours a week depending on the needs of the business.
• Starting rate of $20-$25 per hour, DOE
• Must be available to work Saturdays.
• Must be available to work when our locations are open (including nights, weekends, and federal holidays).
• Must be available for occasional company-sponsored events and training.
• Must be able to remain in a stationary position for extended periods of time.
• Must be able to constantly move around the spa and occasionally lift and move objects.
• Affordable health, dental and vision insurance with company contributions towards premiums.
• Company paid disability and life insurance.
• 401k with company match.
• P aid Time Off
• Excellent free and discounted MedSpa services.
• Travel requirements are less than 5%, with occasional travel required to company-sponsored events and trainings.

This job description is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts, or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, we reserve the right to revise the job or to require that other or different tasks be performed. Elase is an equal opportunity employer of all qualified individuals, including minorities, BIPOC, LGBTQ+, veterans and individuals with disabilities.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.