Client Care Coordinator-Explore Program

Wheeler Clinic Inc; Hartford (CT); On-site; USD 60,000 - 80,000; Full time

Job summary

Wheeler Clinic Inc is seeking a Client Care Coordinator to support client engagement in Hartford, CT. The Coordinator will liaise with correctional services, assist clients with Medicaid applications, and handle timely communication. The ideal candidate has a High School diploma, strong attention to detail, and effective communication skills. A Bachelor's degree is preferred, and benefits include medical insurance, paid time off, and a supportive work environment.

Benefits

Comprehensive medical and prescription insurance

Dental and vision insurance

Employee Assistance Program (EAP)

Education Reimbursement Program

Generous paid time off

Qualifications

• 2 years of progressively responsible work experience required.
• Ability to respond professionally in written and verbal communication.

Responsibilities

• Liaison between the agency and DOC/CSSD, ensuring accurate communication.
• Assist clients with Medicaid applications and eligibility processes.
• Coordinate with clinical staff to enhance client engagement.

Skills

Attention to detail

Communication

Problem solving

Education

High School diploma

Bachelor's degree

Job description

Posted Wednesday, June 4, 2025 at 4:00 AM

Wheeler's vision is that all people will have the opportunity to grow, change and live healthier, productive lives. Our mission is to provide equitable access to innovative care that improves health, recovery and growth at all stages of life.

POSITION SUMMARY

The Client Care Coordinator supports client engagement and serves as a liaison between the agency and the Department of Correction (DOC) or CSSD referral source ensuring accurate and timely communication. This position provides timely and accurate completion of all DOC or CSSD-related correspondence, reporting and data entry as required by program, and may maintain data in CDCS as required. The Client Care Coordinator also assists uninsured clients in applying for Medicaid and assists in the eligibility process as required by program.

Hourly Rate $21

EDUCATION AND EXPERIENCE/QUALIFICATIONS

High School diploma with 2 year of progressively responsibly work experience is required. Bachelors degree preferred.

Demonstrates attention to detail, accurate, thorough and persistent follow through with all activities and able to respond professionally at all times through written and verbal communication.

LOCATION

Hartford, CT

SCHEDULE

9am-4pm 4 days a week and one day a week will be 12pm-8pm.

EMPLOYEE BENEFITS

At Wheeler, we're committed to not only supporting your career growth but also ensuring your well-being and security. Here's how we invest in you:

Nurture Your Health:

• Comprehensive medical and prescription insurance through Centivo
• Comprehensive dental and vision insurance through Cigna
• Access to wellness programs to support your physical and mental health

Secure Your Future:

• Enjoy peace of mind with company-paid life and AD&D insurance
• 403(b) Plan, with contributions from the company
• Pursue your educational goals with our Education Reimbursement Program
• Access training and development opportunities

Maintain Work-Life Harmony:

• Recharge with generous paid time off, including:

15 vacation days per year to explore and recharge

• 8 sick days per year for your well-being
• 2 personal days per year for your personal needs
• 2 floating holidays per year to celebrate what matters to you
• 9 paid company holidays to spend with loved ones
• Access free and confidential counseling through our Employee Assistance Program (EAP)

ESSENTIAL DUTIES AND RESPONSIBILITIES

Serves as liaison between the program and the DOC or CSSD referral source, point of contact for the referral source and provides information as requested.

Coordinates with clinical/program staff, referral sources and clients to support enhanced engagement and retention of clients.

Provides outreach and support to the difficult-to-engage clients by facilitating an orientation session if required by program and has ongoing communication with clients and their referral sources.

Greets clients in a professional manner, providing clear explanation of program guidelines, and provides other assistance, as needed, to support client accountability.

If program specified, greets uninsured clients in a professional manner, providing clear explanation of CSSD funds for services per contract and Medicaid application process, and provides other assistance as needed.

Maintains accountability to ensure administrative functions and daily procedures are prioritized.

Performs complex and routine administrative duties including but not limited to copying, mailing, filing, faxing and processes and follows up on various results as needed.

If program specified, provides timely and accurate complex data entry to maintain CDCS system, adhering to contract guidelines.

If program specified, tracks Medicaid application process via CSSD Reporting system as required by program.

If program specified, manages data timeliness and accuracy on an ongoing basis.

Communicates in a positive and effective manner with clients, staff and referral sources, assessing the needs of each and triaging calls if necessary.

Provides timely and accurate reporting (e.g., court reports, monthly reports, status updates and tox results, as applicable) and ensures all written correspondence with DOC or CSSD meet timeliness standards, contain accurate information and meet other contract requirements.

Obtains and verifies releases to maintain timely communication with referral sources.

Attends team meetings and participates in client centered, strengths based presentations/discussions.

Coordinates with Program Manager in facilitating all state and funder requirements.

Fosters positive, professional relationships with referral sources. Attends meetings with referral sources as requested.

Continues to develop knowledge and understanding about the history, traditions, values, family systems, and artistic expression of groups served as well as uses appropriate methodological approaches, skills, and techniques that reflect an understanding of culture.

Regulatory and Corporate Compliance Responsibilities

Understands and adheres to Wheeler Clinic’s compliance standards as they appear in the clinic’s Corporate Compliance Plan, Code of Conduct, and Conflict of Interest Policy.

Completes all training in a timely manner as required by state and federal regulations (e.g., Compliance, Fire Safety, HIPAA HITECH, Infection Control, Sexual Harassment, etc) and specific to the department and position.

Performs other related duties as assigned.

Wheeler Clinic is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.