Client and Operations Associate

FIG Talent Solutions; Hickory (NC); On-site; USD 40,000 - 70,000; Full time

Job summary

Join a dynamic operations team as a Client and Ops Associate, where you will play a vital role in supporting a Financial Advisor and ensuring exceptional client service. This position requires a proactive individual with strong organizational skills and the ability to manage multiple tasks efficiently. You'll be the main point of contact for clients, handling everything from appointment scheduling to account management. If you thrive in a fast-paced environment and enjoy helping others, this is an exciting opportunity to make a significant impact in the financial services industry.

Qualifications

• 3 years of industry experience required.
• Professional appearance and exceptional organization are essential.

Responsibilities

• Support Advisor in serving clients and maintain the Advisor's calendar.
• Ensure all client files are complete and accurate for meetings.

Skills

Organizational Skills

Verbal Communication

Client Care

Multi-tasking

Education

Bachelor's Degree

Tools

Microsoft Office

CRM Software

Job description

The Client and Ops Associate is an Assistant to the Advisor and serves as an integral part of the Operations Team that splits their time balancing between executing the plan the Advisor and the Client have agreed upon, and serving any and all Client needs. They will work closely with the Financial Advisor and are the point of contact for Clients, and a liaison between Client and Advisor relations.

DUTIES AND RESPONSIBILITES

1. Support Advisor in serving clients.
2. Maintain the Advisor's calendar at all times.
3. Book all appointments for the Advisor.
4. Scrub the files after all appointments are completed by the Advisor.
5. Oversee and manage all follow up with the Advisor, paraplanner, and/or clients for the next steps.
6. Prepare for upcoming client appointments.
7. Work with the paraplanner to have all file prep ready in a timely and thorough manner.
8. Ensure that all files are complete and accurate for client meetings.
9. Provide exceptional client care while receiving and responding to client requests.
10. Open new client accounts, process account applications, and manage monetary transfers.
11. Receive and respond to client service requests each day, and in a timely manner.
12. Maintain client and document files both in hard copy and electronically, as defined by company policies.
13. Produce weekly reporting to the Advisor, and to the supervisor as needed.
14. Participate in Operational meetings to help with systems and to educate team about clients with open communication.

QUALIFICATIONS FOR THE JOB

Education: Bachelor's Degree preferred, but not required.

Experience: Three years of industry experience required.

Other:

• Must have and present a professional appearance, demeanor, and positive and friendly attitude.
• Must be exceptionally organized.
• Must be willing and assertive in finding staff to assist in moments where work is all caught up.
• Must be able to take direction from leadership with a good attitude.
• Must be a self-starter and team player.
• Must be able to multi-task while paying careful attention to all details.
• Must be sensitive, professional, and compassionate when interacting with clients and/or confidential client information.
• Must have excellent verbal skills.

KEY COMPETENCIES

Strong computer skills, proficiency in Microsoft Office applications, and ability to learn new software easily. Must be capable of learning the Company's CRM.

Seniority level

Associate

Employment type

Full-time

Job function

Administrative, Customer Service, and Strategy/Planning

Industries

Financial Services and Insurance