Client Accounting (Billing) Assistant

Skadden, Arps, Slate, Meagher & Flom LLP and Affiliates; New York (NY); Hybrid; USD 70,000 - 80,000; Full time

Job summary

Skadden, Arps, Slate, Meagher & Flom LLP and Affiliates in New York seeks a Client Accounting Assistant to provide billing and client accounting support to partners, billing coordinators, and the Client Accounting team in a hybrid setting.

You will prepare bills and supporting documentation, handle edits, respond to inquiries, maintain billing files, and assist with complex billing assignments while upholding firm policies and confidentiality.

Qualifications

• Bachelor's degree required.
• Minimum of one year general office experience.
• Proficiency with Outlook, Excel and Word; ability to learn new software.

Responsibilities

• Assists with monthly billing cycle, including generating and distributing bills.
• Prepares bills, partner edits, and prepares internal forms and supporting documentation, including narrative descriptions, write-offs, transfers, retainer applications, and on-account applications.
• Assists billing coordinators and/or the supervisor with complex billing and client analysis projects.
• Reviews outstanding balance reports and identifies items requiring follow-up or escalation.
• Responds to inquiries and requests for information from attorneys, secretaries, legal assistants and business services professionals in a timely manner.
• Demonstrates effective interpersonal, written and verbal communication skills to facilitate effective work relationships with others.
• Maintains complete and up-to-date files for each partner and/or client.
• Supports assigned partner(s) billing and collection activity, including preparation, follow-up, and administrative processing, under the guidance of the supervisor and/or billing coordinators.
• Identifies issues, exceptions, and problems requiring escalation and timely communicates them to the supervisor, billing coordinators, or management, as appropriate.
• Actively develops knowledge of all Client Accounting procedures and processes.
• Updates and maintains logs for billing, reminder memos and partner responses.
• Documents meetings/discussions with partners for actions and/or later follow-up.
• Manages Firm resources responsibly.
• Complies with and understands Firm operations, policies and procedures.
• Performs other related duties as assigned.

Skills

Attention to detail

Interpersonal communication

Multitasking

Confidentiality

Organizational skills

Teamwork

Judgment

Travel flexibility

Hours flexibility

Education

Bachelor's degree

One year of general office experience

Tools

Outlook

Excel

Word

Job description

We invite you to review our current business services professionals openings to learn about the opportunities available across the firm.

About Us

Skadden, Arps, Slate, Meagher & Flom LLP has forged a reputation as one of the most prestigious law firms in the world. Relying on innovation, intellect, teamwork and tenacity, our lawyers deliver the highest quality advice and novel solutions to our clients’ legal issues. We are known for handling the most complex transactions, litigation/controversy issues, and regulatory matters, as well as for the strong partnerships we build with clients and each other. Our attorneys, who reflect a broad range of experiences and perspectives, work together seamlessly across 50-plus practices and 21 offices in the world’s major financial centers.

The Opportunity

We are seeking a Client Accounting Assistant to join our Firm. This hybrid position will be based in our New York office. The Client Accounting Assistant provides billing and client accounting support to assigned partners, billing coordinators, and the Client Accounting team. Prepares bills and supporting documentation, processes edits and routine billing and collection, responds to internal billing inquiries, and maintains billing files and logs. Works closely with the supervisor and team members to meet department service guidelines and escalates complex issues as appropriate. Assists billing coordinators and/or the supervisor with complex billing assignments.

• Assists with monthly billing cycle, including generating and distributing bills.
• Prepares bills, partner edits, and prepares internal forms and supporting documentation, including narrative descriptions, write-offs, transfers, retainer applications, and on-account applications.
• Assists billing coordinators and/or the supervisor with complex billing and client analysis projects.
• Reviews outstanding balance reports and identifies items requiring follow-up or escalation.
• Responds to inquiries and requests for information from attorneys, secretaries, legal assistants and business services professionals in a timely manner.
• Demonstrates effective interpersonal, written and verbal communication skills to facilitate effective work relationships with others.
• Maintains complete and up-to-date files for each partner and/or client.
• Supports assigned partner(s) billing and collection activity, including preparation, follow-up, and administrative processing, under the guidance of the supervisor and/or billing coordinators.
• Identifies issues, exceptions, and problems requiring escalation and timely communicates them to the supervisor, billing coordinators, or management, as appropriate.
• Actively develops knowledge of all Client Accounting procedures and processes.
• Updates and maintains logs for billing, reminder memos and partner responses.
• Documents meetings/discussions with partners for actions and/or later follow-up.
• Manages Firm resources responsibly.
• Complies with and understands Firm operations, policies and procedures.
• Performs other related duties as assigned.

Qualifications

• Knowledge of relevant Firm computer software programs (e.g., Outlook, Excel, Word), with the ability to learn new software and operating systems
• Demonstrates effective interpersonal and communication skills, both verbally and in writing
• Demonstrates close attention to detail
• Ability to handle multiple projects and shifting priorities
• Ability to handle sensitive matters and maintain confidentiality
• Ability to organize and prioritize work and meet deadlines
• Ability to work well in a demanding and fast-paced environment
• Ability to work well independently as well as effectively within a team
• Exercises sound judgment in identifying issues and determining when escalation is appropriate
• Flexibility to travel
• Flexibility to adjust hours and work the hours necessary to meet operating and business needs

Education And Experience

• Bachelor's degree
• Minimum of one year of general office experience

Culture & Life at Skadden

What makes Skadden special is our people and the culture, community and spirit of collaboration we have created. We believe in teamwork and inspiring each other to be our best in an atmosphere that promotes professionalism and excellence in all that we do. We know that inclusion and drawing on the strength of a wide spectrum of talent only make us better and is vital to the firm's success. Our goal is for everyone at the firm to enjoy a challenging career with opportunities for development and growth and to support the well-being of our attorneys and business services professionals.

Benefits

The overall well-being of our team is important to us. We offer generous benefits to help you achieve wellness in all areas of your life.

• Competitive salaries and year-end discretionary bonuses.
• Comprehensive health care (medical, dental, vision), savings plan/401(k) and voluntary benefits.
• Generous paid time off.
• Paid leave options, including parental.
• In-classroom, remote, and on-demand learning and professional development opportunities.
• Robust well-being classes and programs.
• Opportunities to give back and make an impact in local communities.

Salary Details

$70,000 - $80,000

EEO Statement

Skadden is an Equal Opportunity Employer. It does not discriminate against applicants or employees based on any legally impermissible factor including, but not limited to, race, color, religion, creed, sex, national origin, ancestry, age, alienage or citizenship status, marital or familial status, domestic partnership status, caregiver status, sexual orientation, gender, gender identity or expression, change of sex or transgender status, genetic information, medical condition, pregnancy, childbirth or related medical conditions, sexual and reproductive health decisions, disability, any protected military or veteran status, or status as a victim of domestic or dating violence, sexual assault or offense, or stalking.

Skadden Equal Employment Opportunity Policy

Skadden Equal Employment Opportunity Policy

Applicants Have Rights Under Federal Employment Law

Applicants Have Rights Under Federal Employment Law

In accordance with the Transparency in Coverage Rule

Transparency in Coverage