Clery and Compliance Coordinator

The University of Texas at Austin

Austin (TX)

Hybrid

USD 63,000 - 68,000

Full time

5 days ago

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Benefits offered by this job

Health benefits

Paid vacation and holidays

Retirement plan with employer matching

Tuition Assistance

Job summary

The University of Texas at Austin invites applications for the Clery and Compliance Coordinator within University Risk and Compliance Services. This role supports Clery Act compliance, training, policy development, and annual reporting to safeguard campus safety.

Reporting to the Chief Compliance Officer, you will collaborate across campus, gather data, maintain CSAs, and help ensure adherence to federal and state requirements while promoting a culture of integrity and risk awareness.

Qualifications

Bachelor's degree in a relevant field and at least 3 years of administrative work experience with Jeanne Clery Act compliance.
Knowledge of higher education compliance requirements and ability to interpret federal regulations.
Experience with research and statistical analysis and applying findings to support regulatory compliance.
Excellent oral and written communication and ability to present to varied audiences.

Responsibilities

Coordinate development and implementation of Clery Act compliance policies and activities with campus partners.
Identify and maintain Campus Security Authorities and provide CSA training.
Collaborate with law enforcement and regulatory bodies to ensure campus safety compliance.
Prepare, publish, and distribute the Annual Security & Fire Safety Report.
Support enterprise risk initiatives and policy development; perform other duties as assigned.

Skills

Excellent oral and written comms

Organizational and project management

Regulatory interpretation and risk

Cross‑campus collaboration

Education

Bachelor's degree in Communications, Criminal Justice, Emergency Management, Higher Education Administration, Public Administration, or similar field

Tools

Word processing tools

Spreadsheets & presentations

Records Management Systems (RMS)

Job description

General Notes

University Risk and Compliance Services (URCS) enhances the University's commitment to integrity through strategic design and implementation of the Compliance & Ethics Program (CEP) to assist faculty and staff with conducting business in a culture of fairness and mutual respect. For more information about UCRS, please visit: https://compliance.utexas.edu/

Job Posting Title

Clery and Compliance Coordinator

Hiring Department

University Risk and Compliance Services

Position Open To

All Applicants

Weekly Scheduled Hours

FLSA Status

To Be Determined at Offer

Earliest Start Date

Ongoing

Position Duration

Expected to Continue

Location

AUSTIN, TX

Job Details

General Notes

Your Skills Will Make a Difference

You’ll be working for a university that is internationally recognized for our academic programs and research. Your work will contribute to operational excellence and enhance the student experience. If you’re the type of person that wants to know your work has meaning and impact, you’ll like working in our department and for UT Austin. UT Austin provides an outstanding benefits package including but not limited to:

Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
Voluntary Vision, Dental, Life, and Disability insurance options
Generous paid vacation, sick time, and holidays
Teachers Retirement System of Texas, a defined benefit retirement plan, with employer matching funds
Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
Flexible spending account options for medical and childcare expenses
Robust free training access through LinkedIn Learning plus professional conference opportunities
Tuition Assistance
Expansive employee discount program including athletic tickets
Free access to UT Austin's libraries and museums with staff ID card
Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card
For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards.

Must be authorized to work in the United States on a full-time basis for any employer without sponsorship.

Purpose

Reporting to the Chief Compliance Officer, the Clery and Compliance Coordinator supports the administration of the university’s compliance with the Jeanne Clery Campus Safety Act (Clery Act) and associated regulations. The Clery and Compliance Coordinator also assists other enterprise risk management and compliance activities as assigned, including training, assessment, monitoring, policies, and hotline management.

Responsibilities

Coordinates the development and implementation of the University’s Clery Act compliance policies and activities in collaboration with applicable offices and/or satellite campuses. Serves as the institution’s designated Campus Safety Survey Administrator as defined by the Department of Education.
Identifies and maintains a list of all institutional Campus Security Authorities (CSA). Assists in developing and providing training for CSAs and key stakeholders. Creates outreach programs that focus on campus-wide compliance with the Clery Act.
Works collaboratively with various campus partners, law enforcement agencies, and state and federal regulatory bodies to ensure the university’s public safety and security related compliance. Gathers crime and disciplinary referral data from various internal and external sources, such as Student Experience, University Police, the Office of the Chief Security Officer, local law enforcement agencies, and the state police.
Coordinates the preparation, publication, and distribution of the Annual Security and Fire Safety Report. Ensures notices announcing the availability of the report are properly developed and available to current and prospective students and employees as required.
Ensures compliance with federal and state laws, including the Texas Education Code, and other related policies and procedures. Stays abreast of pending and final changes to the Clery Act and other laws or regulations affecting Clery Act provisions and updates CSAs and the campus community as appropriate.
Supports the broader Compliance and Ethics Program through assigned activities related to compliance training, policy development and review, hotline management, and other compliance and enterprise risk initiatives. Performs other duties as assigned.

Required Qualifications

Bachelor's Degree in Communications, Criminal Justice, Emergency Management, Higher Education Administration, Public Administration, or similar field, and at least 3 years of administrative work experience with Jeanne Clery Act compliance, other federal or state act compliance reporting, safety accreditation or compliance processes, or equivalent.
Knowledge of higher education compliance requirements and institutional policies, including the ability to interpret federal regulations, assess compliance risks, and make recommendations to support regulatory compliance.
Experience with basic methods and procedures for research and statistical analysis and the ability to use and apply information to make recommendations and/or implement change.
Excellent oral and written communications skills and experience with preparing and performing informational presentations, including the ability to respond to questions from employees, managers, customers, and the general public in both small and large group settings, and the ability to communicate to a varied population of students, faculty and staff.
Excellent organizational and project management skills and the ability to perform all duties accurately and promptly in a professional, competent, and courteous manner, exercising independent judgment, sound decision-making, and discretion in handling sensitive and confidential information. Ability to maintain confidentiality, collaborate with multiple entities to plan and accomplish objectives, and coordinate multiple large and complex projects from conception to completion.
Demonstrated experience using productivity and collaboration software, including tools for word processing, spreadsheets, presentations, data management, and team communication.

Preferred Qualifications

Juris Doctor and/or a Master's degree related to higher education administration with experience as an investigator/administrator with an aptitude to read, understand and explain law and policy to a wide range of audiences.
Knowledge of federal and state public safety reporting requirements including, but not limited to: Clery Act, Department of Justice (DOJ) Reporting Requirements and other applicable crime data reporting requirements.
Advanced Clery training, competencies, or certifications.
Thorough knowledge of Uniform Crime Reporting (UCR) and National Incident Based Reporting System (NIBRS) classifications for statistical reporting.
Training and experience in crime analysis and preparation of Campus Annual Security Reports.
Experience improving administrative or compliance processes through technology, workflow redesign, or automation.
Experience with utilization of Records Management Systems (RMS).
Knowledge of Title IX policies and how they relate to Clery Act policies and reporting requirements.

Salary Range

$62,500-$67,500

Working Conditions

This is an Austin, TX based position and is eligible for hybrid work
May work around standard office conditions
Repetitive use of a keyboard at a workstation
Use of manual dexterity

Required Materials

Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest

Important for applicants who are NOT current university employees or contingent workers

You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers

As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Employment Eligibility

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify

E-Verify Poster (English and Spanish) [PDF]
Right to Work Poster (English) [PDF]
Right to Work Poster (Spanish) [PDF]

Compliance

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas

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