Clerk Typist (NY HELPS) 0926-0001

Jefferson-Lewis-Hamilton-Herkimer-Oneida BOCES; Buffalo (NY); On-site; USD 22,000 - 30,000; Full time

Benefits offered by this job

15 Paid annual Holidays

Paid personal/sick time

Paid vacation days

Health and dental plans (85% paid)

Life insurance

FSA plan

Diversity, equity and inclusion

Job summary

Jefferson-Lewis-Hamilton-Herkimer-Oneida BOCES is seeking a multifaceted civil service receptionist and administrative assistant at the E1B Education Campus in West Seneca, NY. The role includes homeschool documentation processing, mailbox management, and general administrative support.

The position also covers residency verification, program budgeting, and liaison work with districts and families. Ideal candidates have strong data-entry skills and proficiency in Microsoft Office; high school

Qualifications

• Graduation from high school or possession of a high school equivalency diploma including or supplemented by a course in typing.
• Strong attention to detail and organizational skills.
• Proficiency in Microsoft Office, especially Excel, Outlook, and Word.

Responsibilities

• Support Home-School Monitoring, Residency Verification, and Front Desk Receptionist duties.
• Process and review Letters of Intent and homeschool documentation.
• Maintain student records and tracking logs, verify information, and update staff.

Skills

Clerical experience

Data-entry

Microsoft Office

Education

High school diploma or equivalency

Tools

Microsoft Office Suite

Job description

Location:
Erie1 BOCES
Management Services
E1B Education Campus
West Seneca, NY

Hours:
8:00AM – 4:00PM

Hourly Rate:
$18.84

Annual Education Stipends:
$500 for Associates Degree/Accredited Training Program Certification or
$1000 for Bachelors Degree or
$1500 for Masters Degree

GenerousBenefits Packageincluding but not limited to the following:

• 15 Paid annual Holidays
• Generous Paid Personal/Sick time
• Generous Paid Vacation days
• Premium Health and Dental plans (E1B pays 85%)
• Life insurance at NO cost to you
• FSA plan
• Commitment to Diversity, Equity, and Inclusion
• NYS RetirementSystem
• 403b AND 457 retirement plans

Job Responsibilities:

This position provides support to Home-School Monitoring and Residency Verification Services and Front Desk Receptionist.

Homeschool Documentation Processing

• Review and process Letters of Intent (LOIs) and related homeschool documentation in myOneFlow.
• Maintain and update student records and tracking logs.
• Verify information for accuracy and notify staff when required documents are available for review.
• Ensure timely processing and compliance with program requirements.
• Support documentation, retention, and data management requirements.

Mailbox and Family Support

• Monitor the homeschool mailbox submissions and correspondence.
• Assist families with myOneFlow account setup and submission procedures
• Communicate with district liaisons regarding documentation and account requirements.
• Maintain records of communications and actions taken.

Administrative Support

• Perform data entry, maintain spreadsheets and tracking systems, and respond to routine inquiries from parents, staff, and district representatives.
• Provide general clerical support and complete other assigned administrative duties.

Program and Budget Support

• Support the administration of Residency Verification and Home-Schooling programs.
• Coordinate with program staff to ensure participating districts are established and current.
• Correspond with districts, vendors, and service providers as needed.
• Monitor budgets, track available funds, verify billing memos, and process budget amendments and transfers.
• Create and manage purchase orders and blanket purchase orders.
• Update service directory information and maintain program records.
• Assist with student count updates, supply ordering, and other program support activities.

Front Desk Receptionist

• Performs front desk reception desk duties including building security, visitor screening and telephone response. Including providing backup to Building A and C main receptionist for lunch breaks and for PTO days.
• Other duties may be assigned that are relevant to the civil service job description for this title.

Special Notes:

When responding to or inquiring about this Notice of Vacancy, please refer to the Posting Number noted above. Requests for reasonable accommodations at the interview under the Americans with Disabilities Act must be submitted in writing to the ADA Coordinator (Director, HumanResources) at least 48 hours prior to the interview.

Minimum Civil Service Qualifications:

There is no civil service examination required for this position for the duration of the NY HELPS Program. Candidates must meet the minimum civil service qualifications for a NYHELPS appointment as follows:

A) Graduation from high school or possession of a high school equivalency diploma including or supplemented by a course in typing.

Additional Qualifications:

• Clerical, administrative, or data-entry experience.
• Experience using computer applications and electronic record systems.
• Strong attention to detail and organizational skills.
• Proficiency in Microsoft Office, especially Excel, Outlook, and Word.
• Ability to manage multiple priorities and meet deadlines.
• Effective communication and customer service skills.
• Ability to maintain confidentiality and learn new data management systems.

PreferredQualifications:

• Certificate in Office Technology, Administrative Assistant or related field.
• Experience working in an educational setting.
• Familiarity with homeschool regulations, processes, or student information systems.
• Experience managing electronic documents and databases.

APPLICATIONS ACCEPTED THROUGH SEPTEMBER 14, 2026