CLERK TYPIST III-UNCLASSIFIED

City of Long Beach; California; Sur place; USD 42 000 - 64 000; Plein temps

Résumé du poste

The City of Long Beach is seeking a Clerk Typist III to support the Personnel Division, primarily at the Collections Facility. The role requires on-site presence, with a Monday–Friday schedule, 8:00 a.m. to 5:00 p.m., and no remote work.

The ideal candidate will handle scheduling, communications, and records management with strong confidentiality and customer service skills. Experience in human resources functions, proficiency in Office365 and SharePoint, and a track record of maintaining

Qualifications

• Ability to type neatly and accurately at a net speed of 40 words per minute.
• Ability to file in alphabetical and numerical order.
• Ability to make simple mathematical computations.
• Ability to correct errors in grammar, spelling, and punctuation.
• Ability to work cooperatively with other employees and the public.
• Proficiency with Office365 applications (Outlook, Word, Excel, Access) and SharePoint.
• Strong written, oral and interpersonal skills.

Responsabilités

• Assists with scheduling and organizing meetings for the officer and within the division and across the department and City.
• Responds to phone calls, emails, Teams messages, and assists employees with in-person inquiries in the personnel office.
• Organizes and arranges training, travel arrangements, and other various activities for the officer and other division staff.
• Maintains and produces various types of reports and logs.
• Establishes, develops, and maintains filing systems for records and forms; assists with editing letters, memos, reports, Council Letters, and Council Memos.
• Manages office supplies and maintenance requests for the division, acts as a liaison with other departments, the public, employee associations, and outside agencies.
• May assist with clerical/administrative duties to support the bureau and bureau Secretary.
• Performs other related duties as assigned.

Connaissances

Typing 40 wpm

Filing in order

Simple math

Grammar editing

Customer service

Cooperation with public

Office communication

Formation

Human resources experience

Outils

Office365 (Outlook, Word, Excel, Access)

SharePoint

Description du poste

Description

This recruitment is anticipated to close on Friday, November 13, 2026, at 11:59 PM OR when 100 applications are received, whichever occurs first. We encourage candidates to apply as soon as possible.

The Department of Energy & Environmental Services (EES) Administrative Services Bureau, Personnel Division has an immediate opening for an unclassified, Clerk Typist III. EES is a department with four bureaus: Administrative Services, Collections & Customer Services, Materials Management, and Oil Operations. The Department’s core services are focused on providing solid waste management, organic materials, and recycling/waste diversion services to the City of Long Beach, as well as managing oil properties and fields in Long Beach and the surrounding areas.

This position within the Personnel Division is a direct report to the Personnel Division's Administrative Officer and helps to support the officer in the overall operation of the Personnel Division.

While this position will report primarily to the Collections Facility at 2929 E. Willow Street, the position at times may report to a satellite workstation at EES Administration Headquarters located 301 E. Ocean Boulevard in the Long Beach Westin Hotel complex. This position supports the Personnel Division’s daily operations and requires an on-site presence during regular office hours. The established work schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m. Remote work and alternative work schedules are not available for this position due to the need to maintain consistent coverage of daily Personnel Office hours.

EXAMPLES OF DUTIES

• Assists with scheduling and organizing meetings for the officer and within the division and across the department and City;


• Responds to phone calls, emails, Teams messages, and assists employees with in-person inquiries in the personnel office;


• Organizes and arranges training, travel arrangements, and other various activities for the officer and other division staff to support overall efficient operation;


• Maintains and produces various types of reports and logs;


• Establishes, develops, and maintains filing systems for records and forms; assists with editing letters, memos, reports, Council Letters, and Council Memos;


• Manages office supplies and maintenance requests for the division, acts as a liaison with other departments, the public, employee associations, and outside agencies;


• May assist with clerical/administrative duties to support the bureau and bureau Secretary;


• Performs other related duties as assigned.

Requirements To File

MINIMUM REQUIREMENTS

• Ability to type neatly and accurately at a net speed of 40 words per minute.


• Ability to file in alphabetical and numerical order.


• Ability to make simple mathematical computations.


• Ability to correct errors in grammar, spelling, and punctuation.


• Ability to work cooperatively with other employees and the public.


• A valid driver’s license, or the ability to arrange necessary and timely transportation for field travel, may be required for some assignments.

The Ideal Candidate Will Have

• Prior experience in a human resource job function


• Strong written, oral and interpersonal skills


• Ability to manage high volume telephone calls including customer complaints


• Ability to maintain strict confidentiality


• Proficiency in Office365 programs such as Outlook, Word, Excel, and Access


• Experience with SharePoint


• Ability to use Outlook to review availability and establish meeting dates


• Excellent customer service skills


• Ability to be flexible and adaptable to changing priorities


• Thorough knowledge of office procedures


• Excellent time management skills


• Detail oriented with the ability to multi-task


• Exceptional work habits, including punctuality and attendance

Equal Opportunity Employer

The City of Long Beach is an Equal Opportunity Employer. We do not discriminate based on race, religion, color, national origin, sexual orientation, gender, gender identity, gender expression, age, status as an individual with a disability, or other characteristics protected by applicable federal, state, or local law. We value diversity in our workforce and are committed to creating a workplace where every employee is respected and included. We strive to reflect the diversity of our community at all levels of the organization, promote fair and equitable employment practices, advance equity, and inclusion through our work with staff and community partners, and promote transparency by publishing workforce demographic information, including diversity and pay data by race and gender.

The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act .

The City of Long Beach is committed to maintaining fairness and transparency in our hiring practices. We believe in providing equal opportunities to all applicants and ensuring that every applicant is evaluated based on their qualifications and merit. If you believe that you have been unjustly disqualified based on minimum qualifications for an unclassified job opportunity, you have the right to appeal the decision. Find out more about the Unclassified Applicant Appeal Process by visiting the Applicant Appeal Process (longbeach.gov) .

The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If special accommodation is desired, or if you would like to request this information in an alternative format, please call [phone].

In support of the City’s Language Access Policy, bilingual skills (Spanish, Khmer and/or Tagalog) are desirable for positions interacting with the public.