Clerk to the Board - Technician - Reception/Distribution

Stryker Corporation; Greeley, Northern (CO, KY); On-site; Confidential; Full time

Job summary

Weld County seeks a Deputy Clerk to the Board to perform complex administrative duties with a strong emphasis on accurate document handling and professional correspondence. The role requires independent judgment, time management, and collaboration with multiple departments and the public.

Preferred candidates have 3 years in an office setting with a notary license within 60 days, pass a background check, and undergo pre-employment drug screening.

Qualifications

• High School Diploma or GED required.
• Two years of schooling beyond high school preferred; coursework in office/business practices.
• Three years of progressively responsible office experience preferred; or equivalent combination of education and experience.

Responsibilities

• Compose and transcribe complex documents, such as resolutions, ordinances, minutes, and related records within tight time limits.
• Provide accurate, professional correspondence and handle inquiries for multiple departments.
• Maintain accurate records, filings, and document management aligned with departmental procedures.
• Read and interpret statutes and policies to ensure compliant administrative work.
• Exercise independent judgment while collaborating across teams and with the public.

Skills

Microsoft Office Suite

Dictation transcription

Notary procedures

Record management

Interdepartmental coordination

Communication skills

Education

High School Diploma/GED

2+ years post-secondary coursework

Job description

Perform a variety of complex duties and work requiring knowledge of technical terms, memory, and extensive use of independent judgment, requiring a diverse knowledge base for service to all departments in the County and delivering high-level professional correspondence, ensuring consistent clarity and accuracy. This position is highly deadline based, requiring focus, time-management, and organizational multitasking skills. The position is highly collaborative, both within the immediate team and the greater County staff.

The ideal candidate will have the following traits:

• Strong multitasking and organizational skills, with the ability to manage high volume, deadline driven work.
• Exceptional communication skills, including handling complex inquiries and producing accurate, professional correspondence.
• Broad knowledge base and adaptability to support multiple departments and understand diverse procedures.
• High attention to detail and accuracy in document handling, record management, and financial processing.
• Collaborative, service oriented mindset with the ability to work effectively across teams and with the public.

Required Education

High School Diploma/GED

Preferred Education

Two years schooling beyond high school and course work in office and business practices.

Preferred Experience

3 years: Three years' experience in an increasingly responsible position in an office setting or any equivalent combination of education and experience, and
1 year: A position equivalent to a Deputy Clerk to the Board, having responsibility for reception, document management, and completion of all associated paperwork with specific instructions.

Skills and Abilities

Thorough knowledge of spelling, punctuation, and grammar, modern office practices, technical terminology, accounting/bookkeeping procedures, filing techniques, administrative practices, skill in taking and transcribing dictation as required, and operation of a variety of office equipment. (High proficiency)
Thorough knowledge of Microsoft Office Suite. (High proficiency)
Competent typing speed is required due to the number of documents that must be composed and completed on a daily basis. (Medium proficiency)
Ability to learn the operation of the Clerk to the Board system for the electronic imaging of all official Board of County Commissioner records. (High proficiency)
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. (High proficiency)
Ability to carry out any related duties from all public meetings/hearings of the Board of County Commissioners, including the ability to compose a variety of complex, formal documents, such as Resolutions, Ordinances, Minutes, and Weld County Code amendments, according to specific actions of the Board of County Commissioners and within very brief time limits. (Medium proficiency)
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, procedure manuals, Colorado Revised Statutes, and the Weld County Code. (High proficiency)
Ability to write routine reports and correspondence. (High proficiency)
Ability to exercise initiative and an extensive use of independent judgment; to communicate effectively, verbally, and in-writing; to establish and maintain effective working relationships with employees, professionals, other departments, agencies, and the public. (Medium proficiency)
Ability to speak effectively before groups of customers or employees of organization. (Medium proficiency)
Ability to apply common sense understanding to carry out job requirements without specific instructions being given. (Medium proficiency)
Ability to deal with problems involving a few concrete variables in standardized situations. (Medium proficiency)
Candidate must pass criminal background check prior to employment start date.

Licenses and Certifications

Notary License within 60 Days. Required
Candidate must pass criminal background check prior to employment start date. Required
Pre-employment substance screening is required for this position.
This position is subject to a pre-employment drug screening. Employment is contingent upon successfully passing the screening in accordance with Weld County policy.