Clerk/Recorder Assistant I/II

Kings County; Hanford (CA); On-site; USD 40,000 - 54,000; Full time

Job summary

Kings County Clerk/Recorder's Office is seeking qualified candidates for Clerk/Recorder Assistant I/II. The role involves clerical duties to support examination, processing, and recording of official documents, and assisting the public with vital records such as birth and death certificates and marriage licenses.

Education requires a 12th-grade completion, with Level I from one year general clerical experience and Level II from additional experience.

Qualifications

• Education: Completion of the 12th grade or equivalent.
• Experience: Level I requires one year of general clerical work.
• Experience: Level II requires one year as Level I in Kings County or equivalent in a Recorder/Clerk office.
• License: Possession of a valid California driver's license.

Responsibilities

• Perform specialized clerical duties including examination and recording of official records and documents.
• Assist the public with vital records such as birth/death certificates and licenses.
• Process and file documents; balance and collect fees as required.
• Scan images, index and cross-index records, and maintain logs and inventories.
• Provide clerical support to other divisions and train staff as assigned.
• Work may include overtime and mandatory background checks for security clearance.

Skills

Detail-oriented

Clerical skills

Records management

Customer service

Data entry

Education

12th grade completion

Tools

MS Office

Job description

The Kings County Clerk/Recorder's Office is currently seeking qualified individuals for the position of:

Clerk/Recorder Assistant I/II

Level I: $40,144.00 - $48,984.00 Annually

Level II: $44,345.60 - $54,100.80 Annually

We are looking for motivated, detail-oriented individuals to join our team as Clerk/Recorder Assistants. In this role, you will perform specialized clerical duties that support the accurate examination, processing, and recording of a wide variety of official documents. You will assist the public with vital records including birth and death certificates, marriage licenses, and fictitious business name statements while ensuring compliance with state and local regulations.

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

Some duties, knowledge, skills, and abilities may be performed in a learning capacity for entry-level (I Level) positions.

• Performs a variety of specialized clerical duties including the responsible examination and recording of official federal, state, county and local records and documents; issues vital statistics, birth and death certificates, marriage licenses, fictitious business name statements, and other documents as required.
• Utilizes knowledge, interpretation and application of federal and state codes, laws and manuals related to recording documents to establish official county records and other documents as required.
• Assists the public at the counter or on the telephone with inquiries on how to receive birth, death, marriage certificates or marriage licenses and how to record property transactions.
• Accepts and processes vital records requests; examines documents to be recorded, determines recordability, and records documents; logs military discharges to establish veteran record information.
• Scans images and reviews for clarity and accuracy; compiles, maintains and counter-checks indexes and cross indexes of official records.
• Processes and files documents; reviews vital records books.
• Issues licenses and performs marriage ceremonies.
• Collects fees, issues receipt, makes change and balances money for deposit.
• Performs other routine clerical support work as required, which may include, but is not limited to, copying documents, filing/retrieving files, processing mail, faxing information, collating documents, maintaining lists and logs, scanning/imaging/indexing documents, data entry, opening and distributing mail, processing outgoing mail, ordering, and maintaining inventory of supplies and forms.
• Provide clerical assistance or relief to other divisions within the department as requested or assigned.
• Provides training to less experienced staff and volunteers as assigned.
• Performs related duties as assigned.

Please note: Work experience for the last 15 years must be included in the work history portion of your application. It is also important that your application show all the relevant education and experience that you possess, even if it extends beyond the required past 15 years. A resume may be attached, but is not a substitute for completing the application and supplemental questions. Failure to submit a completed application may eliminate you from the recruitment.

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education and Experience

Education:

• Clerk/Recorder Assistant I/II - Equivalent to completion of the twelfth (12th) grade.

Experience:

• Clerk/Recorder Assistant I – One (1) year of general clerical experience.
• Clerk/Recorder Assistant II – One (1) year of experience as a Clerk/Recorder Assistant I in Kings County or an equivalent position in a Recorder or County Clerk’s office performing legal document processing, recording and indexing work.

Licenses and Certifications

Licenses:

• Possession of a valid California driver's license issued by the Department of Motor Vehicles at the time of appointment.

Special Requirements

Qualify for security clearance through a background investigation and fingerprint check by government agencies at different times; by law, all documents presented for recording must be recorded on the day of submission, regardless of volume; mandatory overtime may be required with little or no prior notice.

All completed applications and supplemental questionnaires will be reviewed. Depending upon the number of applicants who meet the minimum qualifications, the selection process may include the following:

• (1) Screening committee (pass/fail) and/or
• (2) Written examination (pass/fail)
• (3) Oral examination (100%) This may include a written practical component (100%) to determine placement on the eligible list.

Note: Those applicants who are among the top 40 written test scores will be invited to participate in the oral examination process.

Veteran's Preference Available upon request.

You must submit a certified DD-214 and a new request form for each application submission prior to the closing date.

Tentative Recruitment Process:

Closing Date: September 14, 2026

SME Review: Week of September 14, 2026

Human Resources Oral Boards: October 14, 2026 & October 15, 2026

Department Interview: TBD