Clerk Recorder Assistant I

County of Nevada; Nevada City (CA); On-site; USD 25,000 - 39,000; Full time

Job summary

Nevada County's Clerk-Recorder's department is hiring a full-time Clerk-Recorder Assistant I. You will learn specialized clerical duties including documentation and processes to support this essential department.

These duties include examining legal documents, preparing and filming/scanning documents, issuing certified copies and marriage licenses, and applying laws to recordings. Growth position with supervision and advancement opportunities.

Qualifications

• Equivalent to completion of twelfth grade and one year of clerical experience at Office Assistant II level with County of Nevada.
• Associate of Arts/Sciences degree from an accredited college or university.

Responsibilities

• Providing great customer service at the front desk and on the phone.
• Examining legal documents for critical information, and following legal requirements for filing and recording.
• Preparing and filming/scanning documents and vital records.
• Providing certified copies of records for the public.
• Issuing marriage licenses and performing civil marriage ceremonies.
• Ensuring document transfer taxes and filing fees are accurately computed, collected and recorded.
• Understanding, interpreting and relating laws, rules, regulations and policies that govern the recording and filing of legal documents and vital records.

Skills

Customer service

Front desk

Education

Twelfth grade completion

Associate of Arts/Sciences degree

Job description

INTERVIEWS FOR SELECTED CANDIDATES WILL BE HELD NOVEMBER 12TH AND 13TH

Nevada County's Clerk-Recorder's department is hiring a full-time Clerk-Recorder Assistant I.

Come join an outstanding team at the Clerk-Recorder's department! In this role you will learn specialized clerical duties including documentation and processes to support this essential department.

These duties include:

• Providing great customer service at the front desk and on the phone.
• Examining legal documents for critical information, and following legal requirements for filing and recording.
• Preparing and filming/scanning documents and vital records.
• Providing certified copies of records for the public.
• Issuing marriage licenses and performing civil marriage ceremonies.
• Ensuring document transfer taxes and filing fees are accurately computed, collected and recorded.
• Understanding, interpreting and relating laws, rules, regulations and policies that govern the recording and filing of legal documents and vital records

This is a growth position. Initially under close supervision, you learn tasks related to a variety of documents we process. People normally advance to the higher level after gaining experience and achieving proficiency in this role.

This job is ideal for someone who is comfortable working with computers, has a high attention to detail, and is phenomenal at working with the public. If this sounds like the type of work you enjoy, apply today!

Why Nevada County?

Our leadership values employee development and engagement, promotes open and transparent communication, sets us up to be a high-performing organization, and recognizes our contributions. Our leadership connects with the community, listens to them, and provides significant programming to keep us safe and healthy.

This position is full-time and the County of Nevada offers an extensive benefit package including CalPERS retirement, Medical, Dental, Vision, and Life Insurance, and a flexible spending account (FSA).

We are an equal opportunity employer and value diversity. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided with reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Read the full job description here.

Qualifying Criteria I:

Equivalent to completion of twelfth grade AND One year of clerical experience at a level equivalent to the position of Office Assistant II with the County of Nevada

Qualifying Criteria II:

Associate of Arts/Sciences degree from an accredited college or university