Clerk On-Time Graduation Success Coordinator

Bethel School District 403; Graham (WA); On-site; USD 30,000 - 43,000; Full time

Job summary

Bethel School District 403 in Graham, WA is seeking a Clerk On-Time Graduation Success Coordinator to support students at risk of not meeting graduation requirements. You will help identify students, coordinate interventions, and track progress toward an on-time diploma.

Reporting to the school administrator, you will work with counselors, teachers and families, maintaining records, preparing reports, and ensuring timely communication about graduation plans and services.

Qualifications

• Knowledge of the characteristics and processes for assessing and identifying students who need additional support to achieve academic success.
• Knowledge of graduation requirements and related district policies.
• Strong written and oral communication skills and ability to work with diverse families.
• Experience collaborating with community agencies is helpful.
• Adaptability to changing processes and deadlines.

Responsibilities

• Coordinate identification and assessment of students needing graduation support.
• Provide interventions to keep students on track for graduation.
• Liaise between students, counselors, teachers and parents to monitor graduation plans.
• Maintain records and generate reports on student progress toward graduation.
• Assist in connecting students to interventions and services to attain the diploma.

Skills

Knowledge of graduation requirements

Record keeping

Communication skills

Organizational skills

Interpersonal skills with families

Education

High school diploma or equivalent

A.A. Degree preferred

Tools

Computer skills

Office software

Job description

Clerk On-Time Graduation Success Coordinator JobID: 14814

• Date Posted: 11/10/2026
• Closing Date: 11/17/2026

THIS POSITION IS FOR 6.5 HOURS PER DAY AT 180 DAYS PER YEAR.

PAY FOR POSITION: PSE Salary Schedule Level 6- $ 26.45

GENERAL SUMMARY

This position directly supports students who are struggling to pass their classes and/or are deficient in credits toward a four year high school diploma. As part of our larger Multi-Tiered Systems of Support, this position assists admin and the counseling department in the development of strategies, interventions, and graduation action plans with students and parents, and they will provide ongoing tracking and monitoring to reinforce student progress toward on-time graduation.

ESSENTIAL FUNCTIONS

1. Help coordinate a process of identifying and assessing students who may need guidance and support in meeting a graduation plan.
2. Support and provide a variety of interventions in an effort to get students and/or keep students on-track to graduate.
3. Serve as the lead liaison in organizing the communication between students, counselors, teachers and parents for the purpose of monitoring of the student graduation action plans; work collaboratively with existing school teams and committees.
4. Track all documents pertaining to students and parents who have been identified for additional support for On Time Graduation; track students' academic progress; maintain records and prepare reports.
5. Gather and analyze data and information for assessing and monitoring student progress.
6. Assist the counseling department in connecting students to interventions and services that will support the attainment of the high school diploma. Serve as the school contact to exchange confidential information about students.
7. Help ensure a family-friendly atmosphere at the site, which includes taking into consideration the multi-cultural needs of the school and community.
8. Assist the school administration regarding student disciplinary issues that affect student graduation plans.
9. Assist in the scheduling of parent and teacher conferences as necessary for monitoring and supporting student progress.
10. Will utilize various means of communication to students that positively reinforces progress or alerts them to further interventions that need to occur.
11. Use computers and related technologies.
12. Perform related duties as assigned.

REPORTING RELATIONSHIPS

Reports to the school administrator or designee.

WORKING CONDITIONS

Work is typically performed in an office, classroom, or program site. Incumbent is typically required to deal with difficult or conflict situations; may be exposed to infectious diseases. Incumbent must travel to work sites.

MENTAL DEMANDS

Required to meet inflexible deadlines; occasionally required to deal with distraught or frustrated people.

PHYSICAL DEMANDS

Requires visual concentration; exposed to visual display terminal for prolonged periods; required to sit for prolonged periods.

MINIMUM QUALIFICATIONS

Required Knowledge, Skills and Abilities

Knowledge of the characteristics and processes for assessing and identifying students who need additional support to achieve academic success; knowledge of and ability to apply and interpret rules and regulations as they pertain to high school graduation requirements; knowledge of strategies that enhance student learning.

Knowledge of basic record keeping, standard office procedures and equipment operations, including a computer and related software.

Evidence of strong human relations skills reflected in the ability to effectively work with students and families from diverse backgrounds; skills and experience working with students with a variety of needs; evidence of strong communication skills, both oral and written; evidence of leadership abilities and strong organizational skills.

Experience working with community agencies.

Ability to adapt to change.

Education and Experience

High school diploma or equivalent and two years related experience working in a school or community-based operation. A.A. Degree (Associates of Arts) or B.A. Degree preferred.

Licenses/ Special Requirements

Requires fingerprinting and background check to determine that there have been no convictions involving physical molestation, abuse, injury or neglect of a minor. Must complete training in and adhere to district infection control plan. A valid Washington state driver's license is required for in and out of district travel.

PSE UNIT AFFILIATION

Secretarial / Clerical

CONDITIONS

The preceding list of essential functions is not exhaustive and may be supplemented as necessary.

WAGES AND BENEFITS

• Salaries/Wages
• Insurance
• Retirement Plans
• Paid Time Off or Vacation
• Paid Holidays
• Other Compensation

Non-Discrimination Policy

Bethel School District does not discriminate in any programs or activities on the basis of sex, race, ethnicity, color, religion, creed, national origin, sexual orientation, gender identity, gender expression, homelessness, immigration or citizenship status, disability, neurodivergence, the use of a trained dog guide or service animal, age, and honorably discharged veteran or military status and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination: Civil Rights Compliance / Gender-Inclusive Schools Coordinator, Darius Alexander, [e-mail], 253.800.2019; Title IX Coordinator, Mel Boyd, [e-mail], 253.800.2029; and 504 Coordinator, Melissa Munson-Merritt, [e-mail], 253.800.2301. All individuals may be reached at this address: 516 176th Street East, Spanaway, WA 98387. Title IX inquiries may also be directed toward the U.S. Department of Education, Office for Civil Rights (OCR). Information about the nondiscrimination and sex-based discrimination policies and grievance procedures, and how to report a concern or complaint: bethelsd.org.