Clerk III - York County Sheriff's Office

York County, South Carolina; Alfred (ME); On-site; USD 27,441 - 30,293; Full time

Job summary

York County Sheriff's Office in Alfred, Maine, is seeking a full-time administrative support specialist to perform a wide range of clerical duties, maintain program records, prepare reports, and provide direct customer service to the public and YCSO visitors.

The role requires strong written and spoken communication, professional grammar, and proficiency with general office equipment. You will file, schedule, enter data, and assist with civil processes as needed.

Qualifications

• Knowledge of clerical procedures and practices.
• Professional grammar and punctuation.
• Strong written and verbal communication skills.
• High school diploma or equivalent; advanced education preferred.

Responsibilities

• Provides direct customer service to the public and YCSO visitors.
• Answers visitors and phone inquiries; screens calls for information.
• Sorts and files forms, reports, and related documents.
• Schedules appointments for the public and vendors as appropriate.
• Performs data entry and assists with records in computer systems.
• Operates office equipment and handles departmental mail.

Skills

clerical procedures

grammar & punctuation

communication skills

Education

High school diploma or equivalent

Advanced education preferred

Job description

Status: Full-Time

FLSA: Non-Exempt

Salary: $19.92 - $21.99 Hourly

Union: M.S.E.A. Grade 5

Reports to: Sheriff and/or Designee

Job Summary

Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. To perform a wide variety of administrative support functions including detailed knowledge in maintaining program records systems and/or collecting information, preparing reports as needed. Utilize office equipment and/or computers to create, process, and maintain a variety of documents and administrative records. Provide direct customer service to the public and YCSO visitors.

Essential Duties

• Receives office visitors and telephone calls while answering routine inquiries and screening calls for appropriate information.
• Takes messages and refers to appropriate YCSO staff.
• Sorts and files forms, reports, correspondence, and related documents.
• Schedules appointments, for the public and/or vendors as appropriate.
• Conducts basic research related to specific situations.
• Prepare documents for filing.
• Examine letters, forms, documents, or reports for accuracy and reports discrepancies to supervisor as needed.
• Maintains records and files for patrol division.
• Codes, tabulates, and assembles statistical and related data.
• Gathers, collates, classifies, and posts information to department records and computer system.
• Collects fees, maintains fee collection records.
• Types, standard forms, letters and other material as requested by the management team.
• Assists with data entry as needed into police computer systems.
• Operates office machines including but not limited to photocopiers, fax, mail machine, etc.
• Pick‑ups, receives, sorts departmental mail.
• Communicate effectively with co-workers, management, and the public.
• Assist civil process as needed to ensure efficiency.
• Other duties as assigned by management team or designee.

Minimum Qualifications

• Knowledge of clerical procedures and practices.
• Professional grammar and punctuation.
• Communication skills.

Ability To

• Research, locate, interpret, and apply recorded information.
• Prepare correspondence and maintain records.
• Make accurate mathematical calculations.
• Develop and maintain effective working relationships with co‑workers and the public.
• Communicate effectively both orally and in writing with attorneys.
• Operate common office machines.
• Safeguard confidential information.
• Perform duties independently.
• Learn and use ICON docketing system.

Education

High School graduate or equivalent required. Advanced education is preferred but not required.

Special Requirements

• Must be 18 years of age or older.
• Must successfully pass a pre‑employment background check, including a fingerprint and reference check.
• Must be able to provide proof of U.S. citizenship or legal right to work in the United States.

Expected Hours of Work

A normal work schedule is required based on the needs of the office. Overtime and evening hours are limited.