CLERK III (RISK/COMPL/PRIVACY)

Community Health of South Florida, Inc.; Miami (FL); On-site; USD 20,664 - 26,863; Full time

Job summary

Community Health of South Florida, Inc. in Miami, FL is seeking a full-time Clerk III to support operational and clerical duties in the Risk Management & Compliance Department. The ideal candidate will possess strong dictation, typing, and interpersonal skills, with a focus on maintaining confidentiality and handling fast-paced demands.

Qualifications include a High School Graduate or GED, CPR certification, and previous experience in public service. This role involves recording meeting minutes, greeting visitors, and processing various administrative tasks.

Qualifications

• Must have Secretarial skills.
• Two years' experience working directly with the public sector.
• Maintain current CPR certification from the American Heart Association.

Responsibilities

• Receives, greets and directs visitors and staff in a pleasant manner.
• Records, edits, and accurately transcribes minutes from meetings.
• Serves as the receptionist for the Risk Management & Compliance Department.
• Distributes messages accurately and timely.
• Maintains confidentiality and adheres to HIPAA regulations.

Skills

Dictation skills

Typing skills

Computer skills

Interpersonal skills

Time management

Critical thinking

Decision-making

Education

High School Graduate or GED

Associate Degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Active - Hourly full-time Clerical Miami, FL, US

4 days ago Requisition ID: 1909

Salary Range: $15.00 To $19.50 Hourly

POSITION PURPOSE

The Clerk III is responsible for assisting the Assistant Vice President Risk Management & Compliance Officer in supporting general operational and clerical duties to facilitate the efficient functioning of the department.

POSITION REQUIREMENTS / QUALIFICATIONS

Education/Experience

High School Graduate or GED required. Associate Degree preferred. Must have Secretarial skills. Two year’s experience working directly with the public sector.

Licensure / Certification

Maintain current CPR certification from the American Heart Association.

Skills / Ability

Dictation skills; (must be able to take and translate minutes at meetings), typing skills, computer skills, interpersonal skills. Must be able to type 35 – 45 WPM. Fluent in English; Spanish, French/Creole, preferred. Ability to communicate effectively and document information accurately. Ability to deal efficiently, effectively, and courteously with a wide variety of individuals. Ability to work independently, strong-organizational skills and outstanding people skills. Ability to handle the demands of a fast-paced Purchasing and Warehouse Department. Knowledge of computer software such as Word, Excel, and Power Point. Proficient in MS Applications. Excellent time management, critical thinking, and decision-making skills.

POSITION RESPONSIBILITIES (THIS IS A NON-EXEMPT POSITION)

• Receives, greets and directs visitors and staff in a pleasant and friendly manner.
• Records, edits, and accurately transcribes minutes from committee and board meetings within five working days.
• Receives and directs all incoming phone calls and serve as the receptionist for the Risk Management & Compliance Department.
• Responds to telephone calls quickly (within 3 rings) in a courteous and appropriate manner that addresses the needs of the caller.
• Distribute messages in a timely manner and with accuracy.
• Receive, sort, and distribute mail to and from the various departments and sites throughout CHI.
• Understands and adheres to legal guidelines pertaining to confidentiality.
• Participate in Performance Improvement program as required.
• Performs administrative duties as assigned.
• Attends mandatory in-service/educational training.
• Establishes and maintains good interpersonal relationships with clients and staff.
• Manage all data for the Risk Management & Compliance Department, generates reports and provides management with daily and monthly report.
• Assist with all office duties (i.e. copying, faxing, filing, etc.) as it pertains to the Risk Management & Compliance Department.
• Complies with Policies and Procedures.
• Assist with special projects as assigned from time to time by the AVP of Risk Management & Compliance.
• Maintains open communication using appropriate chain of command regarding departmental issues.
• Participates in staff meetings and take minutes.
• Reports to work on time and ready to work with minimal absenteeism.
• Adheres to Confidentiality Policies and Procedures / HIPAA Regulations.
• Files various administrative documents; maintains files in accordance with established administrative systems and accesses records upon request. Maintains daily calendar of events and send reminders of appointments/meetings.
• Schedules appointments and meetings for supervisor within established guidelines.
• Assists the supervisor in gathering necessary documents and information for annual insurance renewals.
• Works with external counsel staff in setting conferences, mediations, arbitrations, and depositions.
• Review daily incident report generated by Worx Hub to ensure compliance and actions taken to resolve any incidents.
• Secure maintenance service for machines and equipment; remind staff of scheduled meetings.
• Ensure that records are maintained accurately and according to proper procedures.
• Conduct; maintain inventory and order supplies and forms for the department.
• Schedule monthly department committee meetings.
• Serves as a resource to staff, department, and program heads.
• Participates in the Performance Improvement Program.
• Process subpoenas and direct to the appropriate parties within the organization and subpoenas that require the production of billing records.