Clerk III-Mailroom/Cashier

FALL CREEK FARM & NURSERY; Vernon (TX); On-site; USD 30,000 - 44,000; Full time

Job summary

The Clerk III at Vernon State Hospital within the Texas Health and Human Services Commission provides administrative support for the financial office, including bookkeeping, mail processing, and fiscal services. This role requires coordinating clerical activities, maintaining accurate files, and ensuring compliance with HHSC policies.

Daily duties include handling cash, preparing receipts, and supporting disaster response and COOP activation as needed.

Qualifications

• Proficiency with Microsoft Excel, Word, and Outlook

Responsibilities

• Receive, sort, date stamp, and distribute campus mail.
• Participate in the daily post office run to pickup/drop off mail.
• Coordinate materials, postage, and office supplies with the Financial Officer.
• Distribute cash per patient special requests or client outings and write receipts.

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

10-key calculator

Job description

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage .

Job Details

• Functional Title: Clerk III-Mailroom/Cashier
• Job Title: Clerk III
• Agency: Health & Human Services Comm
• Department: Cashier Mailroom Copy Cn
• Posting Number: 21487
• Closing Date: 12/14/2026
• Posting Audience: Internal and External
• Occupational Category: Healthcare Support
• Salary Range: $2,694.33-$3,946.25
• Pay Frequency: Monthly
• Salary Group: TEXAS-A-11
• Shift: Day
• Additional Shift: None
• Telework: Not Eligible for Telework
• Travel: Up to 5%
• Regular/Temporary: Regular
• Full Time/Part Time: Full time
• FLSA Exempt/Non-Exempt: Nonexempt
• Facility Location: Vernon State Hospital
• Job Location City: VERNON
• Job Location Address: 4730 COLLEGE DR
• Other Locations: None
• MOS Codes: 0100,0111,0160,0161,0170,3051,3372,3432,4133,6042,6046,6617,6672,15P,3F5X1,420A,42A,56M,68G,741X 8A200,AZ,CS,F&S,LS,LSS,PERS,PS,RP,RS,SK,SN,YN,YNS

Brief Job Description

Would you thrive in an environment where you learn and grow personally and professionally all while helping make a positive impact on people’s lives? Do you appreciate being around others like yourself who are dependable, trustworthy, hard workers who believe in the value of teamwork? HSCS is dedicated to building an atmosphere where employees feel valued and supported while providing specialized care for Texans in need. HSCS is comprised of ten psychiatric hospitals, two youth residential treatment facilities, and thirteen state supported living centers. The psychiatric hospitals are a hub of excellence for forensic mental health and complex psychiatric care, with all facilities accredited by The Joint Commission. They provide state-of-the-art treatment that is recovery-oriented and science-based. If providing hope and healing through compassionate, innovative, and individualized care interests you, we welcome your application for the position below.

The Clerk Ill reports directly to the Financial Officer at the facility (state hospital or state-supported living center) providing administrative support services. The Clerk Ill routinely performs advanced (senior level) clerical work for the financial office in areas of bookkeeping, inventory control, mail processing and fiscal services. Is responsible for the coordinating of clerical activities including the compiling and tabulating of data, checking and reviewing documents for accuracy, handling and transporting facility documents and maintaining accurate files.

The Clerk Ill has a working knowledge of the HHSC rules and facility policies and procedures, demonstrates the ability to communicate clearly both orally and in writing and provides training as needed to other employees. Completion of job duties requires works under limited supervision with considerable latitude for the use of initiative and independent judgement and provides excellent customer service to all consumers.

Performs other duties as assigned. Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.

Essential Job Functions (EJFs)

• Attends work on a regular basis and may be required to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned.
• Responsible for receiving, sorting, date stamping, and distributing all the campus mail from the post office.
• Participates in the daily run to the local post office to pickup and drop off mail
• Coordinates requesting materials, postage, registered mail, packages and other office supplies with Financial Officer.
• Distributes cash per patient special requests or client outings.
• Writes receipts to reflect the source of the funds (petty cash or trust fund) and the purpose of the payment.
• Receives unused funds back, reconciles the petty cash box, and communicates with the Accountant I (RBMO) the balances needed to replenish the petty cash.
• Prepares daily receipts (call in sheets) and daily bank deposits.
• Receives funds (cash or check) through mail or at the cashier window. Writes receipts and pulls all documentation together for the Accounting Technician II to deposit.
• Performs other duties as assigned. Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.
• Performs other duties as assigned. Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.

Knowledge, Skills and Abilities (KSAs)

Knowledge of clerical and financial procedures; proper use of spelling, punctuation, grammar, and arithmetic; of business and financial policies and procedures; and of records administration and postage procedures.

Skill in using a personal computer. Microsoft applications to include proficiency in Excel, Word, and Outlook, along with the use of 10 key calculator data entry.

Ability to prepare and maintain records, files, and reports; to transfer client effects or mail from one location to another: to make arithmetic computations: to communicate effectively; and to train other employees.

Registrations, Licensure Requirements or Certifications

If required to drive a state vehicle, must possess a valid Texas driver license or obtain it no later than 90 days after hire date to drive a state vehicle. Applicants with an out-of-state driver license must provide an original certified driving record from the state of driving licensure. Eligible driving record required based on HHSC Fleet Management policy.

Initial Screening Criteria

Experience using personal computer. Microsoft applications to include Excel, Word, and Outlook.

Experience preparing and maintaining records, files, and reports.

Experience in a cashier’s office setting/customer service environment, preferably in a state hospital or state supported living center setting.

Graduation from a standard or high school or equivalent is generally preferred. Experience and education may be substituted for one another on a year for year basis.

Additional Information

All applicants must have the ability to lift over 10 lbs as this position is backup for the Post Office.

Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aid, Medication Aide and Employee Misconduct, List of Excluded Individuals/Entities (LEIE). Males between the ages of 18-25 must be registered with the Selective Service.

All applicants must be at least 18 years of age to be considered for employment at a state-operated facility. Waco and Terrell Center for Youth applicants must be 21 years of age.

Flexibility in work hours may be required for this position. The position may be required to work overtime and/or extended hours.

Compliance with HHSC immunization policy and state hospital operating procedures related to immunizations is required. According to the Centers for Disease Control and Prevention, healthcare workers are at significant risk for acquiring or transmitting hepatitis B, measles, mumps, rubella, varicella (chicken pox), tetanus, diphtheria, pertussis (whooping cough), and influenza. All these diseases are vaccine preventable. Vaccines may be provided. As a result, state hospital policy requires employees be vaccinated according to their level of contact with individuals. In the event you choose to not be immunized for the influenza virus, you may be required to wear a mask and take other protective measures.

Active Duty, Military, Reservists, Guardsmen, and Veterans

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited tothose listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor’s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions .

ADA Accommodations

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

Pre-Employment Checks and Work Eligibility

Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.

HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form

Telework Disclaimer

This position may be eligible for telework. Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.