Clerk II

Ysleta Independent School District; El Paso (TX); On-site; USD 28,000 - 42,000; Full time

Job summary

Ysleta Independent School District is seeking a detail-oriented clerical assistant to support campus operations. The role involves confidential office tasks, data entry, record keeping, and handling routine inquiries from students, parents, and staff.

You will perform data entry, word processing, filing, and use basic office equipment, while adhering to district policies and state laws. A HS diploma or GED and Paraprofessional Test are required, with up to 18 college hours substituting for

Qualifications

• High school diploma or GED required; three years general clerical/secretarial experience or 18 college hours substituted for each year of experience.
• Proficient keyboarding, word processing, file maintenance, and data entry.
• Ability to communicate, listen, read, write and understand English in daily activities.
• Must pass Ysleta ISD Paraprofessional Test.

Responsibilities

• Perform routine office tasks with confidentiality and under supervision.
• Review and respond to routine correspondence, greet the public, route information requests.
• Establish and maintain filing systems; input data into computer systems.
• Process data and operate basic office equipment (computer, fax, copier).
• Handle information requests and assist administration with data and reports.
• Support students, parents, teachers, staff and the public as needed.

Skills

Typing / Keyboarding

Word processing

Data entry

Record keeping

Customer service / communications

Education

HS diploma or GED

Paraprofessional Test Level II

Up to 18 college hours substitution for experience

Tools

Microsoft Office

Internet & Email

Job description

Perform moderately complex office/clerical tasks in support of the assigned campus/department under general supervision while maintaining a high level of confidentiality. Be able to apply and develop their skills. Tasks are diverse and similar in nature, and require moderate use of individual analysis and judgement. Adhere to federal and state laws, as well as, district policies, procedures, and regulations.

Essential Functions

• Perform required office routines according to standard practices while maintaining a high level of confidentiality.
• Review, refer and answer routine correspondence, telephone and electronic messages; greet public and route requests for information.
• Establish and maintain manual and automated record filing systems for campus or department as assigned.
• Process and enter data into computer or report format; operate basic office machines to include computers, fax machine, copying machine, etc.
• Accountable for functional responsibility for an assigned section of work in the department; plan and arrange own work; refer problems that cannot be solved to supervisor.
• Communicate transactions and facilitate transitions to appropriate personnel.
• Research reports and requests for information; extract information and supporting data to assist administrator.
• Accommodate the needs of students, parents, teachers, staff and/or the general public as appropriate to assist administration in providing information and services.
• Attendance at the work site is required to meet essential functions of the job.

Other Responsibilities

• Participate in professional development activities as required by the district.
• Follow established safety procedures and techniques to perform job duties; support district/department goals.
• Maintain a professional code of ethics and perform other duties as assigned.

Qualifications

High school diploma or General Education Diploma (GED); three (3) years of general clerical/secretarial experience OR eighteen (18) semester hours from an accredited college/university may be substituted for each year of experience; proficient skills in keyboarding, word processing, file maintenance, personal computer and software to develop spreadsheets and databases, electronic mail and internet; must be able to communicate, listen, read, write, and comprehend the English language sufficiently to use it easily and readily in daily communication; possess required skills and knowledge as assessed by the Ysleta ISD Paraprofessional Test.

Mental Demands/Physical Demands/Environmental Factors

Maintain emotional control under stress; work with frequent interruptions. Repetitive hand/wrist motions and prolonged use of computer. Requires prolonged sitting, moderate standing, walking, bending, reaching, and may require lifting up to 25 lbs.

Required Documents

The following are the required documents that must be submitted in order to be considered for an interview. You may attach the documents to your application or bring them into the YISD Central Office located at 9600 Sims Dr., El Paso, TX 79925. For more information, please contact the HR Department at 915-434-0428.

• High school diploma or General Education Diploma (GED)
• Ysleta ISD Paraprofessional Test level II, call 915 434 0400 to schedule.