Clerk GFEBS

Chenega Professional Services Strategic Business Unit; Alaska; On-site; USD 65,000 - 90,000; Full time

Job summary

Chenega Base Logistics Services, LLC in Alaska seeks a Clerk IV GFEBS to provide clerical support, manage service orders, and maintain purchasing records onsite at Fort Wainwright. The role involves processing requests, coordinating with shops, and ensuring timely data entry into GFEBS to support contract requirements.

The position requires a business-oriented degree or equivalent procurement experience, strong organizational skills, and proficiency with MS Office.

Qualifications

• Bachelor’s degree in a business-related field or equivalent experience.
• Minimum four years experience buying and contracting for services, equipment and products (degree may substitute).
• English reading/writing and clear communication required.

Responsibilities

• Prepare and maintain On-Call Schedules.
• Receive, input, and forward service orders to the appropriate shop.
• Enter hours and materials daily into GFEBS for work orders.
• Review purchase requisitions and issue purchase orders per policy.
• Support procurement strategy and vendor management processes.

Skills

MS Office

multitask / prioritization

English communication

neat/organized files

data entry

Education

Bachelor’s degree in a business related field

Tools

GFEBS

Cost Point

CPSR knowledge

Job description

Summary

CHENEGA BASE LOGISTICS SERVICES, LLC

Fort Wainwright, AK

THIS POSITION AND POSTING ARE SUBJECT TO A COLLECTIVE BARGANING AGREEMENT (CBA). UNION MEMBERS CAN BE DISPATCHED DIRECTLY FROM THE AFFILIATED UNION WITHIN 72-HOURS OF THE POSITION POSTING.

The Clerk IV GFEBS will work under direct supervision and guidance, provides clerical support for Management Staffing including Department Supervisors and Designated Leads. Receives, records, and distributes work orders to the appropriate departments. Procures goods and services in accordance with strategic purchasing plans and supports the management of supplier relationships as relevant to contractual requirements.

Responsibilities

• Prepare and maintain On-Call Schedules.
• Receive, input, and forward all service orders to the appropriate shop.
• Record information, such as name, address, item to be repaired, or service to be rendered.
• Prepare work order and dispatches trouble calls to appropriate personnel within allotted time frame.
• Dispatch orders and relay messages and special instructions to mobile crews and other departments, using radio/telephone equipment.
• Maintain logs and records containing service calls, work control and inventory.
• Sort and distribute service tickets or material to workers.
• Prepare written work schedules based on established guidelines and priorities.
• Provide weekly service order verification report to each individual shop to check for any discrepancies.
• Enter hours and materials daily into GFEBS for work orders.
• Maintain facility files by contract requirements in a neat, orderly and timely manner.
• Receive and review purchase requisitions, approve and issues purchase orders in accordance with company policy and negotiated terms and conditions.
• Resolve complex supplier performance issues including pursuing remedies against suppliers when necessary.
• Follow procurement strategy and policies compliant with audit procedures and certified purchasing system processes.
• Maintain purchasing files and manage the templates and forms needed to support the purchasing function.
• Conduct market research to determine best value solutions for pricing proposal efforts and procurement.
• Responsible for planning, developing and buying materials, parts, supplies and equipment in a timely and cost effective way; while maintaining appropriate quality standards and specifications.
• Support a vendor management system which tracks acceptability, responsibility, quality, and performance for the vendors used to support Chenega activities.
• Conduct close-outs of purchase files in accordance with corporate policies and procedures.
• Support the project Safety Plan through personal involvement in all aspects of safety, including training and attention to the adherence to safety requirements pertaining to particular trades or skills.
• This position may be designated as Mission Critical as required by the company to meet contract requirements.
• This position may be part of an emergency management/response team as required by the company to meet contract requirements
• Other duties as assigned

Qualifications

• Bachelor’s degree in a business related field
• Minimum four (4) years experience may be considered in lieu of a degree.
• Minimum three (3) years experience buying and contracting for services, equipment and products.

Knowledge, Skills and Abilities

• Ability to use commercial software programs such as Microsoft Office.
• Ability to answer multiple telephone lines.
• Ability to maintain neat and orderly files.
• Ability to read, write and receive written and/or verbal instructions in English and to communicate information clearly and concisely, using written and verbal skills.
• Ability to use forms and databases to provide monthly CDRL reports to the Government or Project Site Manager.
• Possess in-depth knowledge of supplier contract award, administration and performance management process including strong price analysis and negotiation skills.
• Experience working under Contract Purchasing System Review (CPSR).
• Knowledge of government acquisition laws, regulations and guidelines.
• Experience with Cost Point Preferred.
• Ability to use good judgment and common sense when performing job functions.
• Possess patience to work under stressful conditions.
• Ability to create special reports through manual and data processing information sources such as GFEBS and Cost Point as requested by the Management Staff or Government.

Physical Demands

Physical Demands(The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

• While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee may use repeated motions that include the arms, wrists, hands and/or fingers. The employee is occasionally required to walk, stand, climb, balance, stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.