Clerk 1 - Contract Clerical Assistant - County Counsel Office

Visit Monmouth; Freehold (NJ); On-site; USD 50,000 - 75,000; Full time

Job summary

Visit Monmouth is seeking a Contract Clerical Assistant in Freehold, New Jersey. This on-site role requires assisting the Monmouth County Counsel’s Office by processing and organizing contracts, ensuring that deadlines are met.

The ideal candidate will have strong legal secretarial skills, proficiency in computer systems, and excellent time management abilities. This position offers a salary range from $50,000 to $75,000, commensurate with qualifications.

Qualifications

• Legal secretarial experience, law office clerking experience preferred.
• Experience maintaining records and files with electronic and imaging systems.

Responsibilities

• Assist in drafting, formatting, and proofreading contracts.
• Track contract execution stages, digitize, file, and index contracts.
• Communicate professionally with vendors regarding contract terms.

Skills

Understanding of computer systems and Windows software

Detail-oriented

Time management and multi-tasking

Strong organizational skills

Strong communication skills

Education

Associate Degree/Bachelor’s Degree in a related field

Job description

CLERK 1 - Contract Clerical Assistant

HOURS: Monday through Friday, 9:00 a.m. to 5:00 p.m., 35 hours per week.

SALARY RANGE: $50,000 to $75,000 (DOQ)

The Monmouth County Counsel’s Office is seeking a detail-oriented and organized Contract Clerical Assistant to support our team. The ideal candidate would possess strong skills for processing, reviewing, and organizing various contracts and vendor agreements. Key responsibilities include assisting in drafting, formatting, and proofreading standard contracts and legal agreements, tracking contract execution stages (signatures, revisions, and approvals), digitizing, filing, and indexing active and archived contracts, communicating professionally with vendors regarding contract terms or document requests, and handling routine office duties including data entry, copying, and scanning.

EXPERIENCE/EDUCATION:

• Legal secretarial experience, law office clerking experience, and/or an Associate Degree/Bachelor’s Degree in a related field preferred.
• Maintains records and files; will be required to learn to utilize electronic and imaging systems used by the office.

REQUIRED SKILLS:

• Understanding of computer systems and Windows software as well as the ability to learn and navigate new databases.
• Detail-oriented and ability to capture all points and concepts in a document.
• Manage time effectively and multi-task.
• Strong organizational skills and the ability to prioritize to ensure deadlines are met.
• Strong communication skills.

Please be advised, all Monmouth County positions are on site. There are no provisions to work remotely.