CLERK

County of York; Roundtown (PA); On-site; USD 42,000 - 64,000; Full time

Job summary

County of York in Roundtown, PA seeks a court clerk to implement Administrative Office of Pennsylvania Courts policies at the district court level. You will handle case creation, receipts, payments, schedules, subpoenas, and filings, while coordinating prisoner transports and maintaining accurate records.

The role requires strong attention to detail, independent judgment, clear communication, and the ability to work with attorneys, the public, and various agencies.

Qualifications

• Experience working in a court or county office setting.
• Ability to recognize possible errors in forms and discuss with supervisor.
• Knowledge of AOPC policies is preferred.
• Ability to process payments and receipts accurately.
• Ability to schedule hearings and manage notices.
• Strong recordkeeping and reconciliation skills.
• Proficiency with the MDJS computer system.
• Willingness to participate in mandatory training.
• Ability to communicate with attorneys, public, and agencies.

Responsibilities

• Explain AOPC policies and procedures to the public sector.
• Create cases and receipt payments received by the district court.
• Set up payment plans for defendants.
• Schedule all hearing types and issue subpoenas.
• Certify case dispositions to the court of common pleas.
• Coordinate prisoner transports.
• Assist with training of new clerks.
• Provide procedural information and forms to attorneys and litigants.
• Receive filings and ensure proper venue.
• Reconcile daily transactions for bank deposits.
• Prepare aged cases for archives per records retention.
• Attend mandatory MDJS training.
• Perform other duties as assigned.

Skills

Attention to detail

Independent judgment

Effective communication

Public interaction

Payment processing

Recordkeeping

Problem solving

Training others

Tools

MDJS system

Court management software

Job description

Description

Responsible for imparting the policies and procedures of the Administrative Office of Pennsylvania Courts at the district court level to the public sector in areas of criminal, civil, motor vehicle matters and Pennsylvania Supreme Court rules. Major responsibilities include case creation, receipting cost and fines payments received by the district court office, setting payment plans for defendants, scheduling all hearing types, issuing subpoenas for service by constables, certifying case dispositions to the court of common pleas as prescribed by rule, coordinating prisoner transports by constables and/or the sheriff’s department.

Requirements

• Must adhere to the court and/or county policies and procedures.
• Exercise responsible independent judgment in monitoring and tracking computer printouts, accurately recording dispositions, issuing warrants, issuing subpoenas, issuing hearing notices, processing continuance requests, processing notice of summary conviction appeals, issuing PennDOT suspension orders, complying with court-ordered payment agreements and other documents.
• Ability to recognize possible errors in complaint form/citations, etc. and discuss with the office manager.
• In-depth working knowledge of the Administrative Office of Pennsylvania Courts (AOPC) computer system and ability to troubleshoot same.
• Assist office manager with training newly hired clerks along with continued cross-training of various case types and office processes per AOPC and office guidelines.
• Provide procedural information and proper forms to attorneys, self-represented litigants, and public.
• Receive payments, issue receipts, and maintain proper records of all monies received by mail and or in-person at the counter in MDJS. Reconcile daily transactions for bank deposits.
• Receive and review all court filings including, traffic, non-traffic citations, criminal complaints, landlord tenant and civil cases for filing. Ensure the office receiving the filing has proper venue over the case.
• Accounting duties include processing monthly reports, disbursement of hundreds of thousands of dollars to state, county, and municipal offices; disbursing of restitution and refunds; issuing payments to constables via weekly and monthly checks.
• Coordinate and schedule arraignments, preliminary hearings and summary trials involving the MDJ, police departments, the district attorney, the public defender, private attorneys, and all others involved in a case. Prepare and issue required hearing notices/subpoenas to assure attendance of all parties.
• Understanding of and ability to apply Pennsylvania Crimes Code, Vehicle Code, Civil Procedures, Criminal Procedures, Landlord/Tenant Act as required.
• Interact, correspond, and communicate effectively and professionally with the public and various other agencies via the phone and/or email to include but not limited to: AOPC, police departments, municipal offices, prisons, emergency centers, attorneys’ offices, district attorney’s office, public defender’s office, clerk of courts, prothonotary, sheriff’s office, court administrator’s office, other county offices, adult, and juvenile probation, PennDOT, bail bondsmen and media.
• Prepare aged cases for archives and destruction in compliance with AOPC’s records retention schedule.
• Attend all mandatory AOPC MDJS training sessions.
• All other duties as assigned by the office manager.