Clerk

Alcosan; Pittsburgh (Allegheny County); Sur place; USD 33 000 - 42 000; Plein temps

Résumé du poste

Alcosan, the Allegheny County Sanitary Authority, is seeking an Administrative Clerk to provide essential support to a manager. The role involves handling calls, document processing, filing, and scheduling within a busy office environment in Pittsburgh.

The position requires a high school diploma or GED, at least 1 year of clerical experience, and strong skills in Word, Excel, and Outlook. The department emphasizes professional customer service and accurate data management.

Qualifications

• High School Diploma or GED required.
• 1 year general, clerical experience.
• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Strong communication and proofreading abilities.
• Ability to enter and maintain data accurately in electronic systems.

Responsabilités

• Answer telephone, take messages, and greet visitors.
• Type, scan, copy, and mail documents.
• Record and type up meeting notes.
• Inventory and order office supplies.
• Maintain paper and electronic files.
• Prepare and distribute reports, memos, schedules, and forms.
• Operate copier/printer and other standard office equipment.

Connaissances

Communication skills

Time management

Multitasking

Customer service

Data entry

Recordkeeping

Proofreading

Scheduling meetings

Formation

High School Diploma or GED

Outils

Microsoft Word

Microsoft Excel

Outlook

Description du poste

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ALCOSAN is committed to providing wastewater treatment services 24 hours a day, seven days a week. From our Board of Directors to our Executive Director, leadership and staff; we work to enhance the community’s quality of life and safety by protecting our rivers and streams. After 60 years of continued design, construction and operations of the sewer system and treatment plant, we now have 400 plus employees serving residential, commercial and industrial customers in 83 communities throughout Allegheny County.

The clerk is responsible for providing administrative support to a manager within the Allegheny County Sanitary Authority.

Job Duties

• Answers telephone, takes messages and greets visitors.
• Types, scans, copies and mail documents.
• Records and types up meeting notes.
• Inventories/orders office supplies.
• Maintains paper and electronic files.
• Prepares and distributes a variety of reports, memos, schedules, and forms.
• Responsible for the operator maintenance of the copier/printer.

Job Duties (cont.)

Other duties as assigned.

Knowledge / Abilities

• Microsoft Office applications, including Word, Excel, Outlook, and other standard office software.
• General office practices, procedures, and administrative support functions.
• Business English, including grammar, spelling, punctuation, and proofreading.
• Operation of standard office equipment, including computers, printers, copiers, scanners, and multi-function devices.
• Customer service principles and professional office etiquette..
• Recordkeeping and document management practices.
• Purchasing, ordering, and maintaining office supplies.
• Filing systems, both electronic and paper.
• Scheduling meetings, maintaining calendars, and coordinating appointments.
• Ability to:
• Prepare, proofread, format, and distribute correspondence, reports, forms, and other business documents.
• Accurately enter, retrieve, and maintain data in computerized systems and databases.
• Operate standard office equipment efficiently and safely.
• Prioritize multiple assignments and meet established deadlines with minimal supervision.
• Communicate effectively both verbally and in writing with employees, vendors, and the public.
• Provide courteous and professional customer service in person, by telephone, and through electronic communication.
• HIgh School Diploma or GED

Minimum Experience Required

1 year general, clerical experience

Required Certifications / Licenses

None

The Allegheny County Sanitary Authority is an Equal Opportunity Employer. It is the policy of the Authority to comply with all federal, state, and local statutes governing equal employment opportunity.