CLERK

UCSF Health; California (MO); On-site; USD 42,000 - 54,000; Full time

Job summary

UCSF Health seeks a focused administrative assistant to support the Vaccines for Children (VFC) program in the Central California Region. The incumbent coordinates routine visits between VFC representatives and medical providers and performs standard clerical duties in a Fresno, CA setting.

Under direct supervision, the role handles mail, forms, filing, and data entry, while maintaining transportation requirements and a valid CA driver’s license.

Qualifications

• Must be detail-oriented and able to work independently.
• Basic understanding of Microsoft software including Access and Excel.
• Must have own adequate transportation, ability to provide a valid California Driver’s License, and proof of current automobile insurance.
• At least one year of related experience or an equivalent combination of education and experience.
• Basic knowledge of general/standard clerical functions (e.g., filing, telephones, photocopying, scheduling, etc.).

Responsibilities

• Under direct supervision, coordinates routine visits between VFC Representatives and medical providers.
• Maintains files, screens and distributes mail.
• Under direct supervision types/completes forms, form letter, labels, etc. Screen mail. Performs alpha and numeric filing. Answers telephones and exchange routine information.
• Under direct supervision helps with the ordering of office supplies; may obtain sourcing and pricing information.
• Under direct supervision will be given specific oral and/or written instructions as a guideline to compile and prepare routine factual reports from readily available information.
• Using routine templates, straightforward materials and data, applies standard office software programs to prepare memoranda, letters, charts, graphs, and / or tables.

Skills

Detail-oriented

Independent work

Tools

Microsoft Access

Microsoft Excel

Job description

Overview

The Institute for Global Health (IGH) was established in 1999 by the University of California, San Francisco (UCSF) and the University of California, Berkeley (UCB). It is a unique multidisciplinary and cross‑institutional enterprise, formally set up within the Department of Epidemiology & Biostatistics in UCSF’s School of Medicine. In July 2004, IGH became an Organized Research Unit (ORU) at UCSF. IGH, now the Prevention and Public Health Group (PPHG), seeks to improve health worldwide, especially in developing countries, through research that informs policy. The research is part of a broader mission to advance the welfare of vulnerable populations in California, the United States, and abroad, through education, advocacy, and research.

Immunizations are one of public health’s greatest achievements. Vaccines help prevent diseases and keep Californians of all ages healthy. Making sure all kids get their routine shots on time gives them a healthy start in life. The Immunization program provides leadership and support to public and private sector efforts to protect the population against vaccine‑preventable diseases.

The incumbent will provide support to the Vaccines for Children (VFC) Program Health Facility Evaluators and the Health Education Supervisor in the Central California Region. This position will be housed in Fresno, CA.

Responsibilities

• Under direct supervision, coordinates routine visits between VFC Representatives and medical providers.
• Maintains files, screens and distributes mail.
• Under direct supervision types/completes forms, form letter, labels, etc. Screen mail. Performs alpha and numeric filing. Answers telephones and exchange routine inormation.
• Under direct supervision helps with the ordering of office supplies; may obtain sourcing and pricing information.
• Under direct supervision will be given specific oral and/or written instructions as a guideline to compile and prepare routine factual reports from readily available information.
• Using routine templates, straightforward materials and data, applies standard office software programs to prepare memoranda, letters, charts, graphs, and / or tables.

Qualifications

• Must be detail‑oriented and able to work independently.
• Basic understanding of Microsoft software including Access and Excel.
• Must have own adequate transportation, ability to provide a valid California Driver’s License, and proof of current automobile insurance.
• At least one year of related experience or an equivalent combination of education and experience.
• Basic knowledge of general/standard clerical functions (e.g., filing, telephones, photocopying, scheduling, etc.).

Preferred Qualifications

• Full‑time or part‑time student currently enrolled in a university program in the sciences, public health or another related field.
• Interest and coursework in public health or related scientific field desired.
• Quantitative and data management skills.