Clerical Technician 3 - Solicitor

Northampton County, PA; Easton (Northampton County); On-site; USD 40,000 - 60,000; Full time

Job summary

Northampton County is seeking a Clerical Technician 3 for the Solicitor's office responsible for vital administrative functions integral to the department's mission. The ideal candidate will have excellent communication skills, experience in a legal setting, and the ability to manage office tasks effectively.

Qualifications

• Completion of high school diploma or general equivalency.
• At least 3 years of general clerical work experience, preferably in legal settings.

Responsibilities

• Provide exceptional customer service and assist with office management.
• Maintain files, including archiving and retrieval.
• Compose correspondence and perform data entry for legal documents.

Skills

Customer Service

Communication

Time Management

Interpersonal Skills

Education

High School Diploma or Equivalent

Tools

Microsoft Office

Zoom

Job description

1 month ago Be among the first 25 applicants

**Application deadline is May 21, 2025 at 5:00 PM EST. Applicants will not be contacted until after this date.**

**GENERAL PURPOSE**

The Clerical Technician 3 -- Solicitor's office is responsible for performing administrative and professional work in the Solicitor's Office. This position independently prepares, carries out, and takes definitive action regarding processes and functions that are integral parts of the department's mission.

**SUPERVISION RECEIVED**

This position reports directly to the Solicitors, Assistant Solicitors, and Paralegal.

**SUPERVISION EXERCISED**

This position is not responsible for the supervision of other employees or functions.

**ESSENTIAL DUTIES OF THE POSITION**

Receives instruction from Solicitors, Assistant Solicitors, and Paralegal.

Answers telephone and receive visitors to office. Provides exceptional customer service by effectively communicating with visitors by telephone, email, or in person. Adequately resolves visitors' issues, or directs visitors to appropriate staff able to provide assistance.

Assists in handling general upkeep of office, including but not limited to ordering of supplies and overseeing maintenance and operation of copying and printing devices.

Establishes and maintains files in alphabetic, chronological, numerical or other basis; retrieves requested materials from files; signs, date-stamps or otherwise identifies and/or controls files.

Responsible for archiving of files.

Provides for service to attorneys, County officials, or other necessary parties.

Composes correspondence using Microsoft Office and Outlook, or any other necessary applications.

Receives documents for recording and processes all correspondence in accordance with the Rules of Civil procedure. Utilizes data entry skills to docket all filings in the appropriate system.

Participates in cross training as necessary in order to develop areas of specialization.

Responsible to assist Right to Know Officer.

• An employee assigned to this title shall perform a majority, but may not perform all, of the duties listed in this job description. Conversely, minor level duties performed on the job may not be listed. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.*
  
  

**REQUIRED MINIMUM QUALIFICATIONS**

**EDUCATION & EXPERIENCE** - Completion of a high school, or general equivalency, diploma; **AND**

At least three (3) years of general clerical work experience in an office environment, preferably in a legal or judicial setting.

**KNOWLEDGE, SKILLS, AND ABILITIES **

Basic knowledge of County Court processes and legal terminology.

Knowledge of computers and computer software, including Microsoft Office applications. Ability to develop Excel spreadsheets and create formal correspondence in Microsoft Word.

Excellent communication and interpersonal skills with the ability to listen effectively, respond appropriately and maintain mutual comfort level while relating to a diverse clientele, both verbally and in writing.

Skill in gathering information from and explaining procedural and/or processing requirements to visitors, callers, clients, members of the public and representatives from other offices both within and outside of the County or the Court.

Excellent time management, prioritization, and multitasking skills, along with the ability to maintain sufficient flexibility to respond to immediate demands.

Ability to learn to utilize the necessary software specific to the Solicitor's Office.

Ability to establish and maintain filing and other recordkeeping systems.

Ability to preserve confidential and sensitive information.

Ability to maintain composure and tactfully handle sensitive situations.

Ability to establish and main ain working relationships with County staff, other agencies, and the general public.

Ability to read, write, speak, understand, and communicate in English to perform the duties of this position.

Ability to add, subtract, multiply, and divide in order to perform the functions of the position.

**TOOLS AND EQUIPMENT**

Telephone, personal computer (including Microsoft Office applications, and other specialized software), dictation machine, calculator, fax machine, copy machine, scanner, and other office equipment.

**PHYSICAL DEMANDS**

While performing the duties of this job, the employee is frequently required to walk, sit, talk, or hear.

The employee must frequently lift and/or move up to twenty-five (25) pounds.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

**WORK ENVIRONMENT**

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

The noise level in the work environment is generally quiet.

**SELECTION GUIDELINES**

Formal application, rating of education and experience, interview, and reference check as well as job related tests may be required.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

• FLSA STATUS: FLSA NON-EXEMPT (ELIGIBLE FOR OVERTIME)
  
  

DESIGNATION: CAREER SERVICE

PAY GRADE: CS/GR15

UNION STATUS: NON-UNION**

February 2018

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Legal

• Industries

  Government Administration

Referrals increase your chances of interviewing at Northampton County by 2x

Sign in to set job alerts for “Solicitor” roles.

Allentown, PA
$110,000.00
-
$135,000.00
1 day ago

Bethlehem, PA
$175,000.00
-
$275,000.00
2 hours ago

Allentown, PA
$175,000.00
-
$275,000.00
2 hours ago

Stiles, PA
$80,000.00
-
$100,000.00
3 days ago

Allentown, PA
$50,833.81
-
$68,988.74
1 month ago

Allentown, PA
$50,833.81
-
$68,988.74
1 month ago

Allentown, PA
$48,533.33
-
$62,400.00
1 month ago

Allentown, PA
$48,533.33
-
$62,400.00
1 month ago

Allentown, PA
$59,210.67
-
$76,128.00
1 month ago

Allentown, PA $59,210.67 - $76,128 1 month ago

Allentown, PA $63,093.33 - $81,120 1 month ago

Allentown, PA $63,093.33 - $81,120 1 month ago

Allentown, PA $65,357.76 - $94,405.65 1 month ago

Allentown, PA $65,357.76 - $94,405.65 1 month ago

Allentown, PA $56,000 - $72,000 1 month ago

Allentown, PA $56,000 - $72,000 1 month ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.