Clerical Supervisor 1 - Philadelphia CAO

Commonwealth of Pennsylvania; Pennsylvania; On-site; USD 40,000 - 55,000; Full time

Job summary

The Commonwealth of Pennsylvania seeks a Clerical Supervisor 1 for the Department of Human Services. This role involves supervision and administrative support at the Philadelphia County Assistance Office, requiring strong clerical and organizational skills to effectively lead teams and maintain workflow.

Qualifications

• One year as Clerical Assistant 2 or equivalent clerical experience.
• Combination of experience and training acceptable.
• Ability to perform essential job functions.

Responsibilities

• Provide leadership, supervision, and direction for clerical unit.
• Train and orient clerical staff as needed.
• Administer leave and ensure adequate area coverage.

Skills

Clerical skills

Organizational skills

Multitasking

Leadership

Education

High School Diploma or equivalent

Job description

Showcase your leadership qualities and organizational skills as a Clerical Supervisor 1! The Department of Human Services is looking for motivated people with strong clerical, organizational, and multitasking skills to provide administrative support and supervise clerical staff at the Philadelphia County Assistance Office (CAO). Apply today to advance your professional talents and make a positive impact on the community by helping those in need!

As a Clerical Supervisor 1, you will provide leadership, supervision, and direction for the Philadelphia CAO clerical unit. You will also provide training and orientation for clerical staff as needed. Your duties will include evaluating, monitoring, and instructing subordinates to ensure accurate and efficient support to income maintenance casework staff. In this position, you will process assistance benefits using a PC and assign work to subordinates in an equitable manner. You can expect to identify personnel problems and recommend appropriate action. Additionally, you will provide administrative support to the Executive Director. In this role, you should have a working knowledge of office equipment and make service calls when needed. You will plan and approve leave for subordinates maintaining adequate area coverage to ensure efficient workflow.

Interested in learning more? Additional details regarding this position can be found in theposition description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:30 AM to 5:00 PM, Monday - Friday, with a 60-minute lunch. This may change based on operational needs.
• Overtime and travel as needed
• Work Conditions:Assigned duties are performed in a controlled office environment. In counties with District Offices, employees may be reassigned to different work sites due to operational needs. Reassignments will be made in compliance with contract language. All Philadelphia worksites are accessible by public transportation (SEPTA).
• Telework:You will not have the option to telework in this position.
• Salary:In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• One year as a Clerical Assistant 2(Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration);or
• One year of moderately complex clerical experience;or
• An equivalent combination of experience and training.

Other Requirements:

• You must meet thePA residency requirement. For more information on ways to meet PA residency requirements, follow thelinkand click on Residency.
  
• You must be able to perform essential job functions.

Legal Requirements:

• A conditional offer of employment will require submission of criminal history reports. See hiring agency contact information.
• You must pass a background investigation.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date.Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go towww.employment.pa.gov/Additional%20Info/Pages/default.aspxand click the Veterans’ Preference tab or contact us [e-mail].

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.