Clerical Assistant - Majors Office

State-of-Indiana; Michigan City (IN); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Medical plan options

Wellness rewards program

Health savings account

Pension options

Paid leave policies

Education reimbursement

LinkedIn Learning access

Free parking

Job summary

State of Indiana is seeking a Clerical Assistant at Indiana State Prison, a maximum-security facility in Michigan City, IN. The role focuses on record keeping, electronic filing, and classification notifications, working within a team to meet facility goals.

The position requires a high school diploma or equivalent, strong office skills, and the ability to handle sensitive information with discretion. A comprehensive benefits package accompanies the role.

Qualifications

• General office functions and clerical procedures.
• Basic computer skills.
• Effective written and verbal communication.
• Organizational skills with the ability to prioritize tasks.
• Attention to detail and proofreading.
• Microsoft Office Suite (Word, Excel, Outlook).
• Ability to handle sensitive documents and information without divulging to others.
• Ability to work independently.
• Provide effective and professional customer service.

Responsibilities

• Perform general office tasks to support daily operations.
• Greet visitors and direct them to the appropriate person.
• Answer telephones, take messages, or transfer calls.
• Open, sort, and route incoming mail and prepare outgoing mail.
• Operate office machines and computers.
• Maintain and organize office files.
• Deliver messages and run errands.
• Maintain inventory and distribute supplies.

Skills

General office functions

Clerical procedures

Microsoft Office Suite

Written and verbal communication

Organizational skills

Attention to detail

Customer service

Work independently

Education

High School Diploma/HSE

Job description

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Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

About Indiana State Prison:

Indiana State Prison is a level‑four maximum‑security facilitylocatedin Michigan City, Indiana, with a capacity of more than 2,400 incarcerated adult males. As the oldestcorrectional facilityin the state, it has a long history andoperateson a secured 24‑acre campus with tenmannedtowers. The prison grounds also include a level‑two facility with a capacity of 385 incarcerated adult males. Staffmaintaina clean, orderly environment while prioritizing safety and security. Programs available to incarcerated individuals support personal development and re‑entry preparation where applicable. The facility provides a structured setting for individuals with long sentences or those convicted of violent offenses. To learn more about Indiana State Prison, click here .

Role Overview:

As a Clerical Assistant, you will be responsible for all duties and responsibilities associated record keeping, electronic filing, document archiving, and classification notifications. Individuals with the ability to prioritize and manage multiple tasks are highly sought after and will be the most successful in this position. The position will work closely with other support staff in completing facility-required goals and tasks and will be an integral member of a successful and efficient team.

The salary for this position traditionally starts at $27,638.00 but may be commensurate with education and work experience. Use our Compensation Calculator to view the total compensation package.

A Day in the Life:

The essential functions of this role are as follows:

• Supports the daily operations of an organization by performing general office tasks
• Greets visitors and directs them to the appropriate person according to their needs.
• Answers telephones and gives information to callers, take messages, or transfers calls to appropriate individuals.
• Opens, sorts, and routes incoming mail and correspondence, and prepares outgoing mail.
• Operates office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers.
• Accurately maintains and organizes office files.
• Delivers messages and run errands.
• Maintains inventory, orders, and distributes supplies.
• Completes tasks or projects assigned by supervisor in a timely manner.

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

What You'll Need for Success:

Individuals in this role should minimally be able to articulate or demonstrate the following:

• Working knowledge of general office functions and clerical procedures.
• Basic computer skills.
• Effective written and verbal communication skills.
• Organizational skills with the ability to prioritize tasks effectively.
• Attention to detail and proofreading skills.
• Ability to use Microsoft Office Suite (Word, Excel, Outlook).
• Ability to work with sensitive documents and information, and be privy to sensitive agency information without divulging information to internal or external parties.
• Ability to work independently.
• Ability to provide effective and professional customer service to internal and external parties.

A degree is not required. However, a High School Diploma or High School Equivalent (HSE) is required.

Individuals should have the ability to perform essential functions with or without reasonable accommodation.

Supervisory Responsibilities/Direct Reports:

This role may provide direct supervision for one or more staff members.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

• Three (3) medical plan options (including RX coverage) as well as vision and dental plans
• Wellness Rewards Program: Complete wellness activities to earn gift card rewards
• Health savings account, which includes bi-weekly state contribution
• Deferred compensation 457(b)account (similar to401(k) plan) with employer match
• Two (2) fully-funded pension plan options
• A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
  • 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
  • Up to 15 hours of paid community service leave
• Combined 180 hours of paid vacation, personal, and sick leave time off
• 12 paid holidays, 14 on election years
• Education Reimbursement Program
• Group life insurance
• Employee assistance program that allows for covered behavioral health visits
• Qualified employer for the Public Service Loan Forgiveness Program
• Free Parkingfor most positions
• Free LinkedIn Learningaccess

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at [e-mail] .