Clerical Assistant III, Language and Communication Arts (Readvertised)

Antelope Valley College; Del Sur (CA); On-site; USD 38,000 - 48,000; Full time

Job summary

Antelope Valley College seeks a Clerical Assistant III to perform a variety of technical clerical and typing duties in support of an assigned district function. You may supervise student assistants and other clerical staff as assigned.

The role requires independent judgment, accurate data entry at 50 WPM, strong organization, and the ability to interact with students and the public. A high school diploma and two years related experience are typical qualifications; college or MIS coursework is a

Qualifications

• Graduation from high school or equivalent with courses in office practices or MIS.
• Two years of experience related to clerical duties.
• Typing at least 50 words per minute with accuracy.

Responsibilities

• Plan, schedule and perform technical clerical duties for the assigned function.
• Provide cover at front desk and assist students and the public.
• Prepare letters, memos, and forms; handle mailings.
• Operate office equipment and maintain records and reports.
• Train and supervise student assistants as assigned.

Skills

Typing 50 WPM

Communication skills

Interpersonal skills

Office equipment operation

Education

High school diploma or equivalent

MIS/office practices coursework

Tools

Microsoft Office

Data entry software

Job description

DESCRIPTION

Under the direction of an assigned supervisor, perform a variety ofresponsible and technical clerical and typing work in support of anassigned District function; provide work direction and guidance tostudent assistants and other clerical personnel as assigned;performs other related duties as may be assigned.

DISTINGUISHING CHARACTERISTICS

The Clerical Assistant III performs specialized clerical duties orprovides sole clerical support for an assigned function. Workinvolves specialization in a specific functional area. Incumbentsare required to exercise independent judgment and may be assignedlead duties. Incumbents in the Clerical Assistant II class providea variety of clerical support to other clerical or secretarialstaff and may perform some assignments independently. Incumbents inthe Clerical Assistant I classification perform routineandrepetitive general clerical duties requiring no previousexperience. Duties are performed with brief instructions and underclose supervision.

REPRESENTATIVE DUTIES

E = indicates essential duties of the position

• Plans, schedules and performs technical clerical duties relatedto assigned function such as compiling information from a varietyof sources and preparing reports and forms as required by District,County, State or federal regulations; communicates with otheragencies or departments to provide or obtain a wide variety ofinformation; provides cover for front desk or department counter asassigned providing information and assistance to students,potential students, clients and the general public regardingprogram services and requirements. (E)
• Receives and screens phone calls and visitors; reports phoneproblems; provides information and directs inquiries and visitorsto the proper person or office; provides technical informationconcerning policies, procedures, rules, regulations and activitiesof assigned program or office. (E)
• Composes correspondence either independently or from oralinstructions; prepares letters, memos, flyers, brochure, and forms,requesting or providing information; prepares variety of mailingsas assigned. (E)
• Prepares, types, proofreads and duplicates a variety of itemsincluding proposals, contracts, purchase orders, reports, agendas,minutes and other documents. (E)
• Coordinates schedules and assists in communicating to othersregarding meetings, appointments, orientations, activities orannouncements; schedule meetings, conferences, and interviews forsupervisors and others; assembles, types and duplicates requiredbackground materials. (E)
• Collects and accounts for fees and other monies received asassigned; monitors and maintains office or program budget accordingto established guidelines; types requisitions and processesinvoices according to established procedures. (E)
• Operates computer equipment to enter and retrieve data,maintains records and generates reports; utilizes word processingand other software as required by the position. (E)
• Prepares and maintains detailed and complex logs, timesheets,files, records and software library including software licenses andmaintenance agreements; establishes and cross-references filingsystems as needed; maintains confidentiality of a variety ofsensitive materials and information. (E)
• Assures timely distribution, receipt, processing andmaintenance of a variety of records, reports and other materials;requests or provides information as necessary to assurecompleteness, accuracy and conformance to established procedures;conducts research and analysis for assigned specialized projectsand prepares reports and recommendations accordingly. (E)
• Trains and provides work direction and guidance to studentassistants and other clerical personnel as assigned. (E)
• Operates a variety of office machines such as typewriters,computers, printers, calculators, copiers, duplication machine,transcription equipment and other equipment as required. (E)
• Maintains inventory and order supplies, equipment and materialsas needed; follows up with persons ordering supplies and equipmentand follows up with vendors. (E)
• Receives, screens and routes mail. (E)
• Administers standardized group of individual tests, includingadaptive tests for disabled students in accordance with college,state, and testing agency requirements; checks in examinees,verifies identification; prepares materials used for testing,distributes, collects, and maintain security of testing materials.(E)
• Assists instructors, students, faculty, students, co-workerswith various problems and questions. (E)
• Receives and verifies accuracy of requisitions, assignsnumbers, and distributes Purchase Orders via fax or mail; anddetermines competitive pricing with vendors. (E)
• Attends meetings, seminars, and conferences for the purpose ofenhancing knowledge base and keeping current with matters relatedto the area of assignment. (E)
• Performs other related duties as may be assigned.

MINIMUM QUALIFICATIONS

EDUCATION AND EXPERIENCE

Any combination equivalent to: graduation from high schoolincluding or supplemented by courses in office practices, business,or Management Information Systems (MIS) and two years of experienceclosely related to the duties and responsibilities of theclass.

OTHER INFORMATION

KNOWLEDGE OF:

• Modern office practices, procedures and equipment.
• Financial and statistical record-keeping techniques.
• Correct English usage, grammar, spelling, punctuation andvocabulary.
• Receptionist and telephone techniques.
• Interpersonal skills using tact, patience and courtesy.
• Operation of office machines including computer equipment andapplicable software.
• Letter and report writing techniques.

ABILITY TO

• Plan, schedule and perform a variety of responsible andtechnical clerical and typing work in support of an assignedDistrict function.
• Provide work direction and guidance to student assistants andother clerical personnel as assigned.
• Add, subtract, multiply and divide quickly and accurately.
• Read, interpret, apply and explain rules, regulations, policiesand procedures.
• Meet schedules and time lines.
• Communicate effectively both orally and in writing.
• Establish and maintain cooperative and effective workingrelationships with others.
• Plan and organize work.
• Maintain records and prepare reports.
• Communicate effectively both orally and in writing.
• Type at 50 words net per minute from clear copy.
• Understand and follow oral and written directions.
• Operate a variety of office equipment such as a computer,copier, transcription equipment and others as assigned.

WORK DIRECTION, LEAD AND SUPERVISORY RESPONSIBILITIES

Provides work direction to student and hourly workers and otherclerical staff as may be assigned – no permanent full-time staff tosupervise.

CONTACTS

Co-workers, other departmental staff, securityofficers, Deans, faculty, students, vendors, other colleges, andthe general public

PHYSICAL EFFORT

• Requires the ability to exert some physical effort, such aswalking, standing and light lifting, bending at the waist, kneelingor crouching to retrieve and maintain files
• Dexterity in the use of fingers, limbs and body in theoperation of office equipment.
• Tasks require extended periods of time at a keyboard.

WORKING CONDITIONS

Normal office environment.

VISA

Does not sponsor employment visas,

Does not participate in E-Verify, and

Does not complete documentation related to STEM OPT orother F-1 visa programs.

ACCOMMODATIONS

If you have, any questions or concerns/if you requireaccommodations for the application process in compliance with theAmericans with Disabilities Act, please contact the People, Cultureand Talent (Human Resources) department at [phone].

EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER AND COMMITMENT TODIVERSITY

Antelope Valley Community College District(AVC) is committed to employing administrators, faculty, and staffmembers who are dedicated to student success. AVC recognizes thatdiversity in the academic environment fosters cultural awareness,promotes mutual understanding and respect, and provides suitablerole models for all students.

AVC is committed to hiring processes that support equalopportunity, diversity, and provide equitable consideration for allcandidates as required in federal and state laws and regulations.To find out more about AVC, please visit our website at avc.edu .

Thank you for your interest in employment opportunities withAntelope Valley Community College District.

______________________________________________________________________

Annual Security Report is provided by AntelopeValley College for prospective students and employees. A copy of this report is available at http://www.avc.edu/administration/police/