Clerical Assistant.

Bureau of the Fiscal Service; Philadelphia (Philadelphia County); On-site; USD 32,000 - 40,000; Full time

Job summary

Bureau of the Fiscal Service in the United States is seeking a Clerical Assistant to support various office functions and data processing tasks. The role requires careful data entry into databases, managing inventories and secure documents, and ensuring compliance with retention guidelines, while providing general administrative support to the team.

The position involves routine data entry, mail routing, daily report preparation, and adherence to federal guidelines with a strong emphasis on

Qualifications

• Experience entering data into specialized records and generating reports.
• Inventory and destruction of secured instruments and documents per retention guidelines.
• Reviewing files for completeness and compliance with guidelines.

Responsibilities

• Perform standard and non-standard assignments to support departmental goals.
• Input data into databases and maintain databases and applications as instructed by supervisor/lead.
• Provide office support: answering calls, maintaining files, routing mail, preparing daily reports.
• Examine documents for completeness, discrepancies, sampling requirements, and other special requirements.

Skills

Data entry

Inventory management

Document review

Education

4 years of education beyond high school

Tools

Database systems

Electronic applications

Job description

Duties

• Perform standard and non-standard assignments involving different and unrelated processes in support of departmental goals, utilizing systems and processes associated with non-receipt claims.
• Input data to appropriate database or electronic application. Maintain databases and other applications as instructed by supervisor/lead.
• Provide miscellaneous office support such as answering and making calls, maintaining office files, routing mail by address or subject matter, conducting and copying materials for recurring and special purposes, operating standard office equipment, and preparing daily reports.
• Examine documents for completeness, discrepancies, sampling requirements, and other special requirements.

As a Clerical Assistant, You Will

• Perform standard and non-standard assignments involving different and unrelated processes in support of departmental goals, utilizing systems and processes associated with non-receipt claims.
• Input data to appropriate database or electronic application. Maintain databases and other applications as instructed by supervisor/lead.
• Provide miscellaneous office support such as answering and making calls, maintaining office files, routing mail by address or subject matter, conducting and copying materials for recurring and special purposes, operating standard office equipment, and preparing daily reports.
• Examine documents for completeness, discrepancies, sampling requirements, and other special requirements.

Conditions of employment

• All newly appointed employees to the competitive (or excepted) service are subject to a probationary (or trial) period. During this time, your performance, conduct, and suitability for continued employment will be evaluated. You will not automatically convert to permanent status at the end of the probationary (or trial) period. Your supervisor must affirmatively determine that continued employment is in the best interest of the Federal service. If no certification is made before the probationary (or trial) period ends, your appointment will be terminated. You are encouraged to actively engage with your supervisor, seek feedback, and understand role expectations. Additional guidance and support will be provided during onboarding.
• Must successfully complete a background investigation. Periodic reinvestigation is required no later than five years after selection and at least every succeeding five years.
• Complete a
• Have your salary sent to a financial institution of your choice by Direct Deposit/Electronic Funds Transfer.
• If you are a male applicant born after December 31, 1959, certify that you have registered with the
• Go through a Personal Identity Verification (PIV) process that requires two forms of identification from the

Key Requirements

• Please refer to the "Additional Information" section for additional Conditions of Employment.
• Must be U.S. Citizen or U.S. National

Qualifications

You must meet the following requirements by the closing date of this announcement.

The experience may have been gained in either the public, private sector or

Specialized experience:

• Utilizing computer systems to enter data entry of specialized records and prepare reports; AND
• Maintain inventory and destruction of secured instruments and documents in compliance with retention guidelines; AND
• Reviewing files or documents for completeness and compliance with established guidelines.

OR

You may substitute education for specialized experience as follows: Four (4) years of education above the high school level. (Please attach copy of transcript or list of college courses designating semester or quarter hours earned to ensure proper credit.)

OR

You may qualify by a combination of experience and education. To combine education and experience, the total percentage of experience at the required grade level compared to the requirement, as well as the percentage of completed education compared to the requirement must equal at least 100 percent. Only education in excess of the first 60 semester hours (90 quarter hours) may be combined to be considered for qualifying education.

Options for qualifying based on a combination will be identified in the online questions.

Other Information

• We may select from this announcement or any other source to fill one or more vacancies.
• Relocation expenses will not be paid.
• This is a non-bargaining unit position.
• This position is a nonsensitive position.
• We offer opportunities for flexible work schedules.
• This position requires that the successful candidate undergo personnel vetting, which includes a background investigation and enrollment upon onboarding into "Continuous Vetting." Enrollment in Continuous Vetting will result in automated record checks being conducted throughout one's employment with Treasury. The successful candidate will also be enrolled into FBI's Rap Back service, which will allow Treasury to receive notification from the FBI of criminal matters (e.g., arrests, charges, convictions) involving enrolled individuals in near real-time. For more information about individual rights,

Our comprehensive benefits are very generous. Our benefits package includes:

• Challenging work, opportunities for advancement, competitive salaries, bonuses and incentive awards.
• Eleven paid holidays, 13 days of sick leave, and 13 to 26 days of vacation time each year.
• Access to insurance programs that may be continued after you retire.
• A wide choice of health insurance plans, coverage for pre-existing conditions, and no waiting periods. We pay a substantial amount (up to 75%) of the health insurance premiums.
• A retirement program which includes employer-matching contributions.

Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.