Cleared Strategic Communications Specialist

Toptimum; United States; On-site; USD 95,000 - 125,000; Full time

Job summary

Toptimum is seeking a Senior Communications professional to work directly with senior leadership on delivering a range of communications products and services across the program.

You will compile bi-weekly technical reports, craft concise entries, and create placemats using Adobe tools to accompany reports. The role supports five teams, conference planning, and executive communications with strong emphasis on accuracy and discretion.

Qualifications

• Active TS/SCI clearance with Poly.
• Bachelor's Degree or equivalent professional experience in communications or related fields.
• 10+ years of corporate communications experience.
• Experience writing press releases, reports, articles, etc. with strong grammar and editing skills.
• Proficient with Adobe Cloud Suite and placemat design for customers.

Responsibilities

• Compile bi-weekly technical report highlighting team activities for directorate leadership.
• Create a placemat using Illustrator/Creative Cloud to accompany the report.
• Support placemat and presentation efforts for five teams; coordinate with client and Graphics team.
• Maintain a detailed Strategic Priorities document and other key materials.
• Provide strategic support for the annual conference; assist with logistics and agenda.
• Attend Director's meetings; take notes and prepare minutes for leadership records.

Skills

Clearance TS/SCI

Excellent verbal & written comms

Strong organizational skills

Independent work capability

Strategic thinking

Education

Bachelor's Degree in Communications / English / Journalism or related field

Tools

Adobe Creative Cloud

Adobe Illustrator

SharePoint

Joomla

Job description

Work directly with senior leadership of a scientist & technology program to deliver a range of communications products and services supporting all of the program's components.

Duties/Responsibilities

• Compile a bi-weekly technical report of technical team's highlight activities, detailing impactful work performed by members of the team. Conduct daily review of activity reports from the field, cable traffic, and other reporting to identify relevant reporting of team activities.Select highlight activities to be included in the report, and write and edit each entry to create a concise report for directorate leadership.
• Create a placemat using Adobe Illustrator, Adobe Design, or comparable graphic design application; placemat contains a map graphic to accompany each bi-weekly technical report, featuring on the placemat select activities detailed in the report.
• Support placemat and presentation efforts for each of the program's five teams. Coordinate with the client and work closely with the Graphics team to ensure the products accurately conveythe intended data and message.
• Update and Maintaina detailed technical Strategic Priorities document for the directorate, as well as other key documents.
• Provide strategic support to annual conference, helping manage logistics, develop the agenda, and strategize on topics
• Attend Director's weekly meetings with each team, taking notes, writing Minutes after the meetings, incorporating attendees' edits, and filing final Minutes for leadership records.Responsible for attending and taking minutes for approximately 4 meetings per week.
• Provide ad hoc administrative and communications support to leadership as needs arise.

Required Qualifications

• Requires an active TS/SCI security clearance w/ Poly
• Bachelor's Degree in Communications, English, Journalism, Media Relations, related fields or equivalent professional experience
• Minimum of 10 years of professional experience in corporate communications
• Experience writing press releases, reports, articles, etc. Excellent verbal and written communication skills, including strong grammar, writing, and editing skills.
• Proficient with the Adobe Cloud Suite and with designing placemats for customers
• Strong ability to organize, write, and edit technical and non-technical materials to appeal to specific and varied audiences
• Strong critical thinking skills and ability to think strategically
• Highly creative and innovative in identifying modes of communications and means of creating visually engaging, impactful communications content
• Experience using a shared drive, such as SharePoint and Joomla.
• Experience interacting with customers at all levels and in different offices throughout the organization.
• Working knowledge of web-publishing techniques.
• Excellent organizational skills and superb attention to detail.
• Ability to exercise tact, diplomacy, excellent judgment, personal integrity, and absolute discretion.
• Ability to work independently and effectively with personnel at all levels in a team environment.
• Ability to develop plans and solutions to resolve problems and issues.
• Ability to effectively plan workload, meet established deliverables, and manage competing priorities.
• Ability to operate effectively in a dynamic, multitasking environment and change focus quickly, with a strong commitment to customer satisfaction.

Physical Requirements

• Ability to work full-time (40 hours/week) at the customer site while sitting at a desk and working on a computer
• Ability to be in the office during core hours of 9am-3pm
• Routine video conference and/or in-person meetings
• Ability to attend planned meetings within the Washington Metro Area region