Clearance Coordinator

VIVA USA Inc; Columbus (OH); On-site; USD 70,000 - 95,000; Full time

Job summary

VIVA USA Inc. in Columbus, OH seeks a Clearance Coordinator to manage gas work authorizations within the Clearance Coordination Center. You will review requests, coordinate with field personnel and upstream providers, and ensure safety and compliance while maintaining real-time asset situational awareness.

The role requires strong data skills, ability to work under pressure, and collaboration with multiple internal teams to avoid simultaneous work and ensure reliable gas operations.

Qualifications

• 0-2 years relevant experience
• Ability to read, write and interpret technical plans, processes, and procedures
• Good planning, organizational, verbal, and written communication skills
• Ability to perform duties effectively under emergency and contingency situations
• Ability to perform self-guided study and training

Responsibilities

• Execute clearance requests by taking phone calls under normal and emergency conditions based on review of work requests and supporting records from client and upstream supplier field personnel to determine whether and when to permit field maintenance/repairs/construction to begin, prioritize the order in which requests are granted, suspend, or modify a request that has been granted based on system-wide situational awareness
• Analyze and record work via Clearance Management tools, such as j5, Power BI, Tableau, Excel and/or similar. Use data to inspect what we expect for 1170.020. Support audit requests, simultaneous work avoidance (SWA) analysis, review work for potential enhancements, stop work for unsafe or unprepared workers, and other risk mitigating efforts.
• Review, approve and track all system events and communicate necessary changes to appropriate internal and external stakeholders including but not limited upstream suppliers, Gas Control, and field personnel
• Collaborate with Clearance Coordinators 1,2,3 and Sr’s and Clearance Engineers to avoid potential simultaneous work
• Coordinate system changes with Clearance Engineers, Gas System Planning, Gas Control, Field Engineering, System Operations, and other departments
• All other duties as assigned

Skills

Technical reading

Planning skills

Communication skills

Emergency response

Data analysis

Gas industry experience

Problem solving

Utility operations knowledge

Education

Bachelor's degree or equivalent

Tools

Excel

Access

SCADA

Synergi

j5

Tableau

Power BI

Job description

Responsibilities

Job Summary As part of the Clearance Coordination Center (CC) within Gas Control, Clearance Coordinator is responsible for authorizing all applicable gas related work, through planning, development and implementation, for all clientgas transmission and distribution operations, including, but not limited to: drivingclient'ssimultaneous work avoidance efforts; exercising independent judgment and discretion to ensureclient maintains situational awareness on all activities affecting its gas assets; providing oversight to all field resources; preparing documentation and analysis for internal and external audits and administrative activities; and coordinating activities withclient , upstream pipeline providers, and contractors to ensure adherence to key components of Gas Standards and all applicable Operational Notices. Persons holding the positions will apply specialized utility and industry knowledge and various analysis tools to review concurrent work, supply positions, and real-time system conditions; analyze and revise gas special instructions; and provide exceptional customer service for allclient LDCs while providing meaningful metrics to measure performance of all clearance center activities. Clearance Coordinator will independently evaluate and approve clearance requests and other assigned work.

Principle Duties and Responsibilities

• Execute clearance requests by taking phone calls under normal and emergency conditions based on review of work requests and supporting records fromclient and upstream supplier field personnel to determine whether and when to permit field maintenance/repairs/construction to begin, prioritize the order in which requests are granted, suspend, or modify a request that has been granted based on system-wide situational awareness
• Analyze and record work via Clearance Management tools, such as j5, Power BI, Tableau, Excel and/or similar. Use data to inspect what we expect for 1170.020. Support audit requests, simultaneous work avoidance (SWA) analysis, review work for potential enhancements, stop work for unsafe or unprepared workers, and other risk mitigating efforts.
• Review, approve and track all system events and communicate necessary changes to appropriate internal and external stakeholders including but not limited upstream suppliers, Gas Control, and field personnel
• Collaborate with Clearance Coordinators 1,2,3 and Sr’s and Clearance Engineers to avoid potential simultaneous work
• Coordinate system changes with Clearance Engineers, Gas System Planning, Gas Control, Field Engineering, System Operations, and other departments
• All other duties as assigned

Required Qualifications for Position

• 0-2 years relevant experience
• Ability to read, write and interpret technical plans, processes, and procedures
• Good planning, organizational, verbal, and written communication skills
• Ability to perform duties effectively under emergency and contingency situations
• Ability to perform self-guided study and training as instructed

Preferred Additional Qualifications for Position

• 1+ years of experience in the gas utility industry or natural gas operations
• Experience manipulating and analyzing data in software applications, such as Excel, Access, SCADA, Synergi, j5, Tableau, Power BI and/or similar Demonstrated ability to exercise independent judgment in high profile and fast paced environment
• Demonstrated problem solving skills and capacity to make decisions among various alternatives under pressure and communicate to all stakeholders
• Bachelor's degree in Business, Mathematics, Statistics, or equivalent work experience
• Experience and knowledge of utility / industrial operations,

Inclusion and Diversity:

Value inclusion within your day to day responsibilities by respecting others' perspectives/convictions, engaging others' opinions, creating a safe environment where people, ideas, and opinions are valued within your Team/Customers and external partners.

Respect and take into consideration diversity within your Team/Customers and external work partners by valuing different world views, challenges, and cultures that represent all walks of life and all backgrounds.

Treat others with respect and consideration. Actively participate in creating and contributing to a positive work environment.

Safety:

Promote a safe work environment by actively participating in all aspects of our employee safety program.

Report any unsafe conditions and take actions to prevent personal injuries.

Support our interdependent safety culture by ensuring the safety of your co-workers.

Stay focused on the task at hand and promote productivity through good work habits.

Notes:

Fully Onsite

• 1 position will be Tue - Sat 6am - 2pm
• 1 position M-F 6am - 2:30pm
• 1 position M-F 7am-3:30pm
• 2 positions M-F 9:30am - 6PM

This is a contract role with the possibility of conversion to full-time based on business needs and performance

VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status