Classified Administrative Assistant

Florence County School District 03; Lake City (SC); In loco; USD 48.000 - 78.000; Tempo pieno

Descrizione del lavoro

Florence School District Three is seeking a Classified Assistant Administrator to provide non-instructional leadership in school operations, attendance, student services, and safety. The role focuses on supporting school leadership, coordinating transportation, and managing classified staff to ensure a safe, efficient campus environment.

Qualifications include a Bachelor's degree and 3–5 years in educational administration support; a SC driver's license is required.

Competenze

• Bachelor's degree in business administration, public administration, education, criminal justice, social work, human services, or a related field required; master's degree preferred.
• Minimum of three to five years of progressively responsible professional experience in educational administration support, student services, youth development, public administration, or school operations.
• Valid South Carolina driver's license required. Certifications in emergency management, school safety, CPI, or restorative practices preferred.
• Knowledge of school operations, attendance procedures, campus safety protocols, and student records regulations.
• Ability to communicate clearly and maintain confidentiality in FERPA-regulated environments.

Mansioni

• Support day-to-day non-instructional administration and operational management of assigned school facilities and programs.
• Coordinate student attendance monitoring, truancy interventions, and re-engagement plans in compliance with laws and district policies.
• Administer student conduct protocols and behavioral interventions in collaboration with staff.
• Implement PBIS and restorative practices to foster a positive school climate.
• Coordinate campus safety procedures, drills, and liaison with school resource officers and safety personnel.
• Oversee daily operational routines including arrival, dismissal, cafeteria supervision, and after-school events.
• Collaborate with counselors, social workers, nurses, and external providers to facilitate student support services.
• Assist with testing administrations and MTSS/504 meetings.
• Coordinate transportation, budget monitoring, inventory, and facility use requests.
• Maintain records and compliance reports related to discipline, attendance, safety drills, and operational metrics.
• Supervise classified staff and participate in staff development and performance evaluations.
• Plan orientation, transition activities, and parent engagement sessions.
• Maintain confidentiality of student records and sensitive district communications.

Conoscenze

School operations

Attendance procedures

Student conduct management

Conflict resolution

PBIS and restorative practices

Communication

Confidentiality

Team collaboration

Formazione

Bachelor's degree

Master's degree preferred

Strumenti

Student information system

Databases

Excel

Office productivity software

Descrizione del lavoro

Position Summary

Provides comprehensive non-instructional administrative and operational leadership to support school administration, student services, and daily building operations in Florence School District Three. The Classified Assistant Administrator assists school leadership in maintaining a safe, orderly, and supportive learning environment by managing student attendance, non-instructional student discipline, campus safety and logistics, student support initiatives, transportation coordination, and classified operational staff. This position works collaboratively with building administrators, district personnel, faculty, support staff, families, and community partners to uphold district policies, ensure regulatory compliance, and promote positive student outcomes.

Qualifications

Education:

Bachelor's degree in business administration, public administration, education, criminal justice, social work, human services, or a related field from an accredited college or university required; master's degree preferred.

Experience:

Requires a minimum of three (3) to five (5) years of progressively responsible professional experience in educational administration support, student services, youth development, public administration, or school operations. An equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities may be considered.

Licenses / Certifications:

Valid South Carolina driver's license required. Relevant certifications in emergency management, school safety, crisis prevention intervention (CPI), or restorative practices preferred.

Knowledge, Skills and Abilities:

• - Comprehensive knowledge of school operations, student conduct management, attendance procedures, and campus safety protocols.
• - Knowledge of federal, state, and local laws, regulations, and Board policies governing student records, attendance, discipline, and student welfare.
• - Skilled in conflict resolution, de-escalation techniques, and positive behavior intervention strategies.
• - Ability to exercise sound judgment, discretion, and problem-solving skills in handling challenging student, parent, or operational situations.
• - Ability to establish and maintain effective working relationships with students, parents, faculty, staff, law enforcement, and community members.
• - Strong organizational, logistical, time-management, and project-coordination skills.
• - Proficiency with student information systems, computerized databases, spreadsheets, and office productivity software.
• - Ability to communicate clearly, professionally, and empathetically in both oral and written forms.
• - Ability to maintain confidentiality and handle sensitive information with professional integrity.

Essential Duties and Responsibilities

• - Supports and advances the mission, vision, strategic goals, and core values of Florence School District Three.
• - Assists school and district leadership with the day-to-day non-instructional administration and operational management of assigned school facilities and programs.
• - Coordinates student attendance monitoring, truancy intervention protocols, and student re-engagement plans in accordance with South Carolina compulsory attendance laws and District policies.
• - Administers student conduct protocols, behavioral interventions, and non-academic disciplinary processes in collaboration with administrators, teachers, and student support teams.
• - Implements Positive Behavioral Interventions and Supports (PBIS), conflict resolution strategies, and restorative practices to foster a positive school climate.
• - Coordinates campus safety and security procedures, emergency preparedness drills, crisis management responses, and building supervision schedules in conjunction with school resource officers and district safety personnel.
• - Oversees daily operational routines including student arrival, dismissal, cafeteria supervision, hallway transitions, and after-school event logistics.
• - Collaborates with school counselors, social workers, nurses, and external service providers to facilitate targeted student support services and family resources.
• - Assists building administration with the coordination, inventory, and logistics of state and district testing administrations.
• - Participates as an administrative representative in Multi-Tiered System of Supports (MTSS), Section 504 meetings, and non-instructional student support conferences.
• - Serves as a liaison between the school and parents regarding student attendance, behavior, transportation, and school operational guidelines.
• - Coordinates student transportation logistics, bus loading and unloading procedures, and student behavior investigations related to district transit.
• - Assists in monitoring building-level operational budgets, supply inventories, textbook distribution, and student activity accounts.
• - Coordinates facility use requests, custodial service schedules, and routine building maintenance work orders to ensure clean, secure, and functional facilities.
• - Prepares, audits, and maintains comprehensive records, logs, and compliance reports related to discipline, attendance, safety drills, and operational metrics.
• - Assists in the assignment, scheduling, daily coordination, and performance evaluation of assigned classified support staff, paraprofessionals, and campus monitors.
• - Plans and coordinates student orientation programs, grade-level transition activities, and parent engagement sessions.
• - Maintains strict confidentiality regarding student records, personnel matters, and sensitive district communications in compliance with FERPA and District policies.
• - Performs other related duties as assigned.

Supervisory Responsibilities

Supervises and coordinates assigned classified staff, including campus monitors, clerical staff, paraprofessionals, and operational support personnel as assigned by the building principal or district leadership. Responsibilities include assisting with scheduling, directing daily assignments, providing operational training, and contributing to performance evaluations in accordance with District policies and supervisory guidelines.

Physical Requirements

The employee is frequently required to sit, stand, walk, speak, hear, use hands to finger, handle, or feel objects, and reach with hands and arms. The position requires moving extensively throughout school grounds, hallways, cafeterias, and exterior campus areas in various weather conditions. The employee must occasionally lift, carry, push, or pull items weighing up to twenty-five (25) pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment

Work is performed in school buildings, office settings, cafeterias, outdoor campus grounds, and community venues. The environment may involve exposure to noisy settings, high-activity student environments, and fluctuating weather conditions during outdoor supervision duties. The position may require occasional evening or weekend work to supervise school events, athletic activities, or parent meetings.

Terms of Employment

Full-time position working 220 days per year. Placement on the Classified Salary Schedule at Grade K. Terms, conditions of employment, and compensation are established in accordance with Florence School District Three Board of Trustees policy.

Evaluation

Performance will be evaluated annually by the Principal or District Administrator designee in accordance with Board policy and the District's classified evaluation process.

Disclaimer

Florence School District 3 has the right to revise this job description at any time. This description does not represent in any way a contract of employment. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties.