Claims Verification Specialist for Workers Compensation and No Fault

CitiMed; New York (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

CitiMed is seeking a Claims Verification Specialist to verify patient information, documents, and insurance for No-Fault, Workers’ Compensation, and lien cases. The role ensures accuracy in the system and supports timely reimbursements by maintaining clear communication with carriers and attorneys.

Responsibilities include updating EHR records, verifying eligibility, and coordinating with scheduling and billing to prevent delays and ensure compliance across multiple facilities.

Qualifications

• Understanding of NYS Workers Compensation/No Fault guidelines and processes.
• Extremely detailed oriented with strong problem-solving skills.
• Ability to think quickly and make accurate decisions in a fast-paced environment.
• Strong communication skills across diverse stakeholders.
• Knowledge of insurance and claims (No-Fault, WC, liens).
• Maintain accurate documentation for audits and compliance.

Responsibilities

• Verify patient demographics and all supporting documents before claim processing.
• Confirm eligibility, benefits, accident details, and coverage with carriers and attorneys.
• Communicate with patients’ attorneys to coordinate documentation and resolve issues.
• Ensure required documentation is obtained at scheduling or intake.
• Maintain up-to-date claim records in the EHR/system with contact details.
• Coordinate with scheduling to resolve missing information prior to visits.
• Notify billing staff of verification issues affecting 7-day DOS billing window.

Skills

NYS WC/NF guidelines

Attention to detail

Problem solving

Communication

Insurance knowledge

Documentation accuracy

Negotiation

Job description

CitiMed is a unique medical facility that provides exclusive healthcare amenities to our community. The range of medical and rehabilitative services offered has been specifically selected to treat traumatic injury patients. We provide a variety of health services including diagnostic and rehabilitation. Our vision directs the evolution of our practice, as we strive to improve our services to the community. All CitiMed offices are multilingual and staffed with individuals to make any experience pleasant. You can learn more about us at https://www.citimedny.com/. CitiMed is growing rapidly and we are looking for many qualifying individuals to be a part of our team! With the support and hard work of all our employees, CitiMed continues to make its way down a successful road. CitiMed maintains a work culture that allows our team members to feel supported and confident in their work. We offer many learning opportunities with room for professional growth.

About the Role

The Claims Verification Specialist is responsible for verifying patient information, documentation, and insurance coverage for No-Fault (PIP), Workers’ Compensation, and lien cases. This includes ensuring all demographics and documents are accurate in the system, confirming claim details with insurance carriers, and maintaining direct communication with patients’ attorneys. The specialist plays a critical role in preventing delays, supporting billing compliance, and safeguarding reimbursement by maintaining accurate records and clear communication across all parties involved.

Responsibilities

• Verify patient demographic information, identification, and all supporting documents in the system to ensure accuracy before claim processing.
• Confirm patient eligibility, benefits, accident details, claim numbers, and coverage status with insurance carriers, employers, attorneys, and third-party administrators.
• Communicate directly with patients’ attorneys to confirm representation, exchange required documentation, and resolve issues affecting claims.
• Ensure all required documentation is obtained at scheduling or intake, including ID, referrals, referring physician information, and attorney details.
• Maintain up-to-date claim records in the EHR/practice management system, including adjuster and attorney contact information.
• Coordinate with scheduling staff to resolve missing or incomplete information prior to patient visits.
• Notify billing staff promptly of any verification issues that may prevent claims from being billed within the required 7-day turnaround from Date of Service (DOS).
• Monitor ongoing claims to verify continued eligibility, resolve discrepancies, and follow up with carriers and attorneys as needed.
• Support billing compliance by ensuring coordination of benefits is properly identified and applied.
• Provide timely updates and elevate to management when verification or documentation issues affect claim submission.
• Maintain detailed documentation of all communications with carriers, attorneys, and internal staff for auditing and compliance purposes.
• Assist in reducing reporting backlogs by ensuring verifications are completed accurately and on time.
• Collaborate with scheduling, billing, and clinical teams to ensure smooth workflows across multiple facilities.
• Participate in audits, quality reviews, and reporting to strengthen processes and ensure compliance with regulations.

Required Skills

• Understanding of NYS Workers Compensation/No Fault guidelines, terminologies, and processes. A minimum of 1 year of working in WC/NF experience required.
• Extremely detailed oriented, excellent problem-solving skills, and the ability to think critically.
• The ability to quickly think and make accurate decisions will determine the success of the candidate in this role.
• Strong communication skills with the ability to diagnose the cadence of any conversation.
• Ability to communicate effectively with a variety of personalities to achieve required results.
• Insurance and Claims Knowledge (No-Fault, Workers’ Compensation, liens).
• Documentation and Compliance Accuracy.
• Communication and Negotiation (carriers, attorneys, and internal staff).

Pay range and compensation package

Job Type: Full-time

Equal Opportunity Statement

CitiMed is committed to diversity and inclusivity in the workplace.