Claims Support Operations

Aspire General Insurance; Rancho Cucamonga (CA); Hybrid; USD 42,000 - 54,000; Full time

Job summary

Aspire General Insurance is seeking a Claims Support Operations team member to handle administrative, operational, and customer support tasks within the claims call center. You will assist with FNOL, claim setup, data entry, and documentation management to ensure efficient claim lifecycle processes.

The role focuses on supporting adjusters, scheduling inspections, and maintaining timely, clear communication with customers and internal teams while meeting SLAs and quality standards.

Qualifications

• High school diploma or equivalent required; 1–3 years in insurance, claims, or call center preferred.
• Strong data entry and organizational skills are essential.
• Excellent verbal and written communication skills are required.
• Ability to multitask in a fast-paced environment.

Responsibilities

• Assist with FNOL processing and claim setup; verify policy information and data entry accuracy.
• Manage claim documentation, indexing, and file organization; handle correspondence and communications.
• Support adjusters by scheduling inspections, collecting docs, and providing status updates to customers.
• Serve as a point of contact for basic claim inquiries and deliver professional communications.
• Support workload balancing, queue management, and adherence to SLAs.
• Participate in quality assurance and ensure data confidentiality and compliance.

Skills

Data entry

Organizational skills

Verbal communication

Written communication

Multitasking

Education

High school diploma or equivalent

Associate’s or Bachelor’s preferred

Tools

CMS

Snapsheet

ISO

Zendesk

Job description

JOB SUMMARY:

The Claims Support Operations team serves as a critical support function within the claims call center, ensuring adjusters can focus on claim resolution by handling administrative, operational, and customer support tasks. This role supports claim lifecycle activities, improves efficiency, and enhances the overall customer and adjuster experience.

Essential Duties And Responsibilities

Claim Intake & Setup

• Assist with First Notice of Loss (FNOL) processing and claim setup
• Verify policy information and ensure accurate data entry into claims systems

Administrative Support

• Manage claim documentation, including uploading, indexing, and organizing files
• Process incoming correspondence (email, fax, mail) and route appropriately
• Prepare standard letters, forms, and claim-related communications
• Maintain accurate and up-to-date claim records
• Assist in gathering required documentation for claim investigations such as Vehicle Registration Reports, Police Reports and ISO Reports
• Communicate with internal departments and vendors to obtain or relay information

Adjuster Support

• Handle inbound and outbound calls on behalf of adjusters when appropriate
• Schedule inspections, appraisals, and vendor appointments
• Follow up on outstanding documentation (police reports, medical records, etc.)
• Provide status updates to customers, agents, and third parties

Customer Service

• Serve as a point of contact for basic claim inquiries
• Deliver timely and professional communication aligned with service standards
• Escalate complex or sensitive issues to adjusters or leadership

Operational Efficiency

• Support workload balancing and queue management
• Monitor task queues and ensure SLAs are met
• Identify process improvement opportunities and elevate trends

Compliance & Quality

• Ensure adherence to regulatory requirements and company policies
• Maintain confidentiality and data security standards
• Participate in quality assurance programs and coaching sessions

Key Performance Indicators (KPIs)

• Turnaround time for claim setup and administrative tasks
• Accuracy and quality of claim documentation
• Service Level Agreement (SLA) adherence
• Call handling metrics (AHT, FCR where applicable)
• Customer satisfaction (CSAT) scores
• Adjuster satisfaction / support effectiveness

Description

The Claims Support Operations team serves as a critical support function within the claims call center, ensuring adjusters can focus on claim resolution by handling administrative, operational, and customer support tasks. This role supports claim lifecycle activities, improves efficiency, and enhances the overall customer and adjuster experience.

Requirements

SKILL AND EDUCATIONAL REQUIREMENTS:

• High school diploma or equivalent (Associate’s or Bachelor’s preferred)
• 1–3 years of experience in insurance, claims, or call center environment
• Strong data entry and organizational skills
• Excellent verbal and written communication skills
• Ability to multitask in a fast-paced environment

Preferred Qualifications

• Experience supporting claims adjusters or working in FNOL
• Familiarity with claims management systems (e.g., CMS, Snapsheet, ISO, Zendesk)
• Knowledge of insurance policies and claims processes

Working Conditions

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS:

• Position may be performed in a traditional office environment or remotely from an approved home office location.
• Work is primarily sedentary and requires prolonged periods of sitting while working on a computer.
• Frequent and continuous telephone interaction is required using a headset for most of the workday.
• Requires the ability to listen attentively, gather facts, and communicate clearly and professionally.
• Requires the ability to work efficiently with multiple computer monitors/screens and simultaneously navigate various software applications and databases.
• Fast-paced, deadline-driven environment with established productivity and compliance metrics.
• Requires strong multitasking skills, work routinely involves analyzing complex information.
• Employees must be able to effectively manage stress while maintaining professionalism, accuracy, productivity, and customer service standards.
• Overtime, extended hours, or schedule adjustments may be required based on business needs, or departmental demands.
• Consistent, reliable, and predictable attendance is essential to achieve individual and departmental performance expectations.

Physical Requirements

• Ability to remain seated for extended periods throughout the workday.
• Ability to frequently use hands, fingers, and wrists for continuous typing, keyboarding, data entry, and operation of standard office equipment.
• Ability to use a computer, keyboard, mouse, and telephone/headset for prolonged periods during the workday.
• Ability to work on multiple screens and process information from various sources while maintaining accuracy and attention to detail.
• Sufficient visual acuity to read computer screens, reports, emails, and other business-related materials and maintain prolonged visual focus on computer monitors.
• Sufficient hearing ability, with or without reasonable accommodation, to effectively receive and understand telephone conversations.
• Ability to communicate clearly, professionally, and effectively in both verbal and written forms.
• Ability to maintain sustained concentration and attention to detail while reviewing, analyzing, and documenting complex claim information.
• Ability to analyze information, exercise sound judgment, solve problems, and make decisions in a high-volume work environment.
• Ability to effectively manage multiple priorities and meet deadlines while maintaining a high level of accuracy and quality.
• Ability to perform work under pressure, handle stressful situations, and adapt to changing priorities and business demands.
• Ability to meet established productivity standards.
• Regular, predictable, and reliable attendance is required to successfully perform the essential functions of the position and achieve performance metrics.