Claims Coordinator

ATOMS Careers page; Dallas (TX); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Medical, Dental, Vision, Disability, &

Life Insurance

401(k)

Equity

Sick Time & Paid Holidays

Team lunch

Job summary

Atoms is seeking a Claims Administrator/Coordinator in Dallas to intake new claims, triage correspondence, and keep files moving. You’ll support the Claims Manager by handling FNOL, coordinating documents, and maintaining RMIS.

The ideal candidate has 2–4 years in claims or insurance, excellent written communication, strong organization, and familiarity with RMIS tools. This onsite role includes base salary plus equity and a comprehensive benefits package.

Qualifications

• 2–4 years in claims, insurance, TPA, or agency support, preferably auto/commercial fleet.
• Excellent written communication and a service mindset—you can manage a high-volume, deadline-driven inbox with professionalism.
• Strong organization and attention to detail; comfort with claims systems / RMIS and standard office tools.
• Nice to have: adjuster license (or willingness to obtain), familiarity with telematics/dashcam evidence.

Responsibilities

• Handle FNOL: intake new claims and report them promptly and accurately to carriers/TPAs—speed here directly reduces claim cost.
• Own the claims inbox: acknowledge, triage, and respond to correspondence from adjusters, defense counsel, plaintiff attorneys, and third-party carriers within defined SLAs.
• Gather and distribute claim documentation—police reports, Telematics/dashcam footage, driver statements, trip and vehicle records.
• Log and route time-sensitive items (demand letters, subpoenas, litigation notices) and escalate per protocol.
• Maintain a clean, current claims log / RMIS and track status, deadlines, and open items across all files.
• Produce regular claim status and open-inventory reports for the Claims Manager and Risk leadership.
• Process certificate-of-insurance and coverage-confirmation requests tied to active claims.

Skills

Claims experience

Communication skills

Organization

Attention to detail

RMIS familiarity

Tools

RMIS systems

Job description

Atoms is building the machines that power the next era of progress.

Over the last decade, software has transformed the digital world. But the physical world, where food is made, minerals are mined, goods are moved, and industries are run, remains far less intelligent, far less efficient, and far more constrained. We’re changing that.

Atoms builds Physical AI— real-world robots for the industries that move civilization forward, starting with food, mining, and transport. Our systems are designed to understand, predict, and control the real world with precision, turning complex physical operations into something more reliable, more scalable, and more productive.

This work requires more than robotics. It requires deep integration across hardware, software, AI, operations, manufacturing, and real estate. We don’t just build machines in a lab. We deploy them into real environments, operate them, learn from them, and improve them until they work at scale.

We are roboticists, engineers, operators, and builders. We believe the next great technology companies will not only transform information, but the physical systems that shape everyday life.

If you want to work on hard problems with real-world impact, join us.

About the role

Operating a large, owned fleet means a steady flow of auto and general liability claims—and a steady flow of correspondence from carriers, adjusters, and attorneys. As Claims Administrator/Coordinator, you are the responsive front line of claims operation: reporting new claims quickly, keeping every file moving, and making sure nothing (a demand, a subpoena, a document request) falls through the cracks. You free up our Claims Manager to focus on strategy and severity while you own intake and day-to-day coordination.

What you’ll do

• Handle first notice of loss (FNOL): intake new claims and report them promptly and accurately to carriers/TPAs—speed here directly reduces claim cost.
• Own the claims inbox: acknowledge, triage, and respond to correspondence from adjusters, defense counsel, plaintiff attorneys, and third-party carriers within defined SLAs.
• Gather and distribute claim documentation—police reports, Samsara telematics and dashcam footage, driver statements, trip and vehicle records.
• Log and route time-sensitive items (demand letters, subpoenas, litigation notices) and escalat[e] per protocol.
• Maintain a clean, current claims log / RMIS and track status, deadlines, and open items across all files.
• Produce regular claim status and open-inventory reports for the Claims Manager and Risk leadership.
• Process certificate-of-insurance and coverage-confirmation requests tied to active claims.

What we’re looking for

• 2-4 years in claims, insurance, TPA, or agency support, ideally with auto/commercial fleet exposure.
• Excellent written communication and a service mindset—you can manage a high-volume, deadline-driven inbox with professionalism.
• Strong organization and attention to detail; comfort with claims systems / RMIS and standard office tools.
• Nice to have: adjuster license (or willingness to obtain), familiarity with telematics/dashcam evidence.

What success looks like

• Every new claim is reported to the carrier within target timeframes.
• Attorneys and carriers get fast, reliable responses—no aging, unanswered correspondence.
• The claims log is a single, trustworthy source of truth at any moment.

At Atoms, you’ll work on one of the defining challenges of our time—bringing automation into the physical world to drive real, lasting impact. We exist to uncover valuable unknown truths and turn them into progress, which means constantly pushing beyond what’s known and building what doesn’t yet exist. The work is ambitious and often challenging, but it’s grounded in a shared sense of purpose and a team committed to seeing it through together. Our work only matters if it serves others, and we know that meaningful progress depends on the trust of the people we serve and the strength of our team—so we invest in both, creating an environment where you can do your best work and grow.

What else you need to know

This role is based in our Dallas office. Atoms is a company driven by invention and continuous change - we are constantly reimagining our industries, building new products, and refining how we operate. We do our best work together. That’s why all of our office-based teams work onsite, five days a week.

The base salary range for this role is $70,000 - $90,000 per year.

Actual compensation will be determined on an individual basis and may vary depending on experience, skills, and qualifications.

Base salary is just one part of your total rewards package. You may also be eligible for equity awards.

Benefits Summary (USA Full-Time Exempt Employees):

• Medical, Dental, Vision, Disability, and Life Insurance
• Flexible Spending Account / Health Savings Account Options
• 401(k)
• Equity
• Sick Time, Unlimited Flexible Time Off, and Paid Holidays
• Team lunch in our SoMa office every Tuesday and Thursday

Benefits are subject to change at the company's discretion.
Atoms accepts applications on an ongoing basis.

Ready to join us as we serve those who serve others?

#LI-Onsite

As set forth in ATOMS Careers page’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

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