CLA Personnel Coordinator

California State University, Long Beach; Long Beach (CA); On-site; USD 49,000 - 71,000; Full time

Benefits offered by this job

Paid Time Off

Health Coverage

Retirement Plans

Educational Benefits

Employee Assistance Program (EAP)

Wellness programs

Job summary

California State University, Long Beach (CSULB) invites applications for a clerical and administrative support role within the CLA College Office. Under direct supervision, you will assist the administrative staff with personnel, curriculum, fiscal and administrative tasks for the CLA office.

The position requires five years of administrative experience, strong budget-tracking skills, and proficiency with Excel and databases.

Qualifications

• Five years of administrative support experience required.
• Knowledge of budget and fiscal resources, allocations, and accountability.
• Ability to follow university policies, procedures, and guidelines including safety and non-discrimination policies.

Responsibilities

• Coordinate Retention, Tenure and Promotion processes and related logs.
• Process personnel transaction forms, part-time contracts and hiring packets.
• Collect and maintain Loans/ Borrows, Tenure-track Status, Range Elevation, and Commitments logs.
• Provide assistance to the Scholarly and Creative Activities committee.
• Track department budget and expenditures using Excel spreadsheets and Paradox database.
• Assist Coordinators and Supervisors with college projects.

Skills

Administrative support

Budget tracking

Tools

Excel

Paradox database

Job description

• Unit 7 - CSUEU - Clerical and Administrative Support Services 1

Time Basis

• Full Time 1

Join the vibrant community at California State University, Long Beach (CSULB)!

Located just three miles from the Pacific Ocean, CSULB offers an inspiring workplace and an exceptional Southern California lifestyle. Our 322-acre campus—one of the largest in the CSU system—serves more than 42,000 students and is known for its commitment to student success, innovation, and impactful academic and research initiatives.

As a member of the CSULB community, you’ll experience a dynamic environment filled with cultural landmarks, collaborative energy, and opportunities to make a meaningful difference.

Work-life balance thrives here. Long Beach blends coastal relaxation with urban vibrancy, offering miles of beaches, year-round sunshine, a thriving arts and food scene, and convenient access to both Los Angeles and Orange County. It’s an ideal place to grow your career while enjoying everything Southern California has to offer.

Join the California State University (CSU) and explore career opportunities that advance student success and strengthen California’s future—offering competitive compensation, comprehensive benefits, and professional growth.

Job Summary

Under the direct supervision of the Personnel and Curriculum Supervisor (AA/S Exempt) assists the administrative staff of the College Office in the College of Liberal Arts by providing personnel, curriculum, fiscal and administrative support for the CLA administrative staff.

Key Responsibilities

• Coordinate Retention, Tenure and Promotion Process, assigned time, Sabbatical leave process, Scholarly and Creative Activities ranking (RSCA), and Evaluations.
• Process personnel transaction forms and part-time contracts and hiring packets.
• Collect, maintain, and update Loans and Borrows, Full-time Lecture, Tenure-track Status, Range Elevation, and Commitments logs.
• Provide assistance to the Scholarly and Creative Activities committee.
• Tracks and monitors department budget and expenditures using Excel spreadsheets and Paradox database.
• Assists the Coordinators and Supervisors with various college projects.

Department

CLA College Office

Time Base

1.0 time-base, 40 hours per week.

Duration of Appointment

This is a temporary position for one year with no permanent status granted. Temporary assignments may expire prior to the ending date.

Classification

Compensation

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.

CSU Classification Salary Range: The CSU Classification Salary Range for this position is $4,367 (Step #1) - $6,362 (Step #20) per month.

At California State University (CSU), we prioritize the health, growth, and success of our employees. Our benefits program reflects our commitment to your overall well-being.

To be eligible for full benefits, employees must be appointed at least half-time (.50 FTE) with an appointment lasting more than six months and one day. Benefits eligibility and offerings may vary based on appointment type, classification, and applicable collective bargaining agreement. Eligible employees may have access to a comprehensive benefits package that can include:

• Paid Time Off: Up to 24 vacation days per year (based on employee group and/or length of service), 14 paid holidays, and 12 sick days annually with unlimited accrual.
• Health Coverage: A variety of medical, dental, and vision plans.
• Retirement Plans: Participation in the CalPERS defined benefit plan, along with voluntary savings options such as 403(b), 401(k), and 457 plans.
• Educational Benefits: Tuition fee waiver programs for eligible employees; dependent eligibility varies by employee group and bargaining unit.
• Employee Assistance Program (EAP): Confidential counseling and support services for employees and their families.
• Additional Benefits: Wellness programs, professional development opportunities, and insurance options including life, disability, and pet insurance.

Ability to carry out professionally complex assignments and independently plan and develop sound approaches and solutions to meet departments program, faculty, and student needs. Knowledge of budget and fiscal resources, allocations, and accountability. Provide professional representation for the department to all constituencies. Develop and deliver essential information through written and oral interactions. Establish and maintain collaborative working relationships with program faculty, academic departments, the dean’s office, and a variety of offices and individuals on and off campus. Working knowledge of Windows, Word, e‑mail, spreadsheet, databases, webpages, and CMS.

Create and implement appropriate program/events that foster student, faculty, campus, and local community relations. Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non‑discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student and assist in achieving the university's commitment to a "vision of excellence."

Education and Experience

Equivalent to five years of administrative support experience required.

Physical Summary

Sedentary work - Involves mainly sitting. Walking and standing are minimal. Lifting is limited to lightweight objects (10 pounds or less).

Additional Information

CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSULB will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position

Equal Employment Statement

Consistent with California law and federal civil rights laws, CSULB provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, national origin, or other protected status. CSULB complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.

California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.

Accommodations

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact [e-mail] .

Out of State Employment Policy

California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.

Advertised: Sep 16, 2026 (9:00 AM) Pacific Daylight Time
Applications close: Sep 30, 2026 (11:55 PM) Pacific Daylight Time