Civil Specialist - Sheriff's Office

County of Anoka; United States; On-site; USD 48,000 - 65,000; Full time

Benefits offered by this job

24 days paid time off

Comprehensive insurance (medical, etc)

Pension plan

Advancement opportunities

Job summary

Join the Anoka County Sheriff's Office in Andover, MN as a Civil Specialist. You will process intake paperwork for foreclosures, liens, orders, and other civil actions, maintaining accurate civil records and serving as a liaison with the public, Attorney’s Office, and Sheriff’s Office.

A strong background in clerical work, data practices knowledge, and the ability to handle multiple tasks will help you succeed.

Qualifications

• Requires a high school diploma and at least 2 years (2,080 annual hours) of job-related experience.
• One year (2,080 annual hours) of full-time related clerical experience, including heavy word processing.
• Job-related experience in law enforcement, corrections, or a legal environment.
• Current BAC/CJIS certification.
• Knowledge of generally accepted office procedures and laws governing data practices.
• Knowledge of Minnesota Offense Codes, BAC, Odyssey, CJIS, CJRS, and NCIC.
• Ability to organize, prioritize, and coordinate workflows.
• Ability to handle multiple tasks simultaneously with frequent interruption.
• Ability to credibly testify in a court of law.

Responsibilities

• Interpret and review information accurately and consistently from a variety of sources.
• Make timely decisions in accordance with regulations, as it relates to modifications and validations.
• Review and correct entries and cancellations of information in multiple systems.
• Assist the public in the proper completion of paperwork.
• Serve as a liaison between the public, Attorney’s Office, and Sheriff’s Office as it relates to civil process.
• Provide leadership, coaching, and/or mentoring to a subordinate group as assigned.

Skills

Word processing

Records management

Court testimony

Prioritization

Education

High school diploma

Business/Administration education

Tools

BAC/CJIS certification

CJIS knowledge

Odyssey system

NCIC knowledge

Job description

Job Posting End Date: November 11, 2026 at 11:59pm CST Hiring range: $48,006.40 to $64,812.80 annually ($23.08 to $31.16 per hour). Starting rate will depend on experience, education, and qualifications. Advancement opportunities exist for individuals motivated to move up within Anoka County. Come join our team at Anoka County where you can serve your community while enjoying the benefits of work-life balance! This includes 24 days of paid flexible time off and up to 12.5 holidays your first year.

In order to be considered for this position, information to support your answers must be included in your application. A resume attachment is optional and cannot be used in place of this application. Applications must be received by the closing deadline of 11:59pm on 11/11/2026 in order to be considered.

Position Description

Join the Anoka County Sheriff's Office (ACSO), where every day our members follow our mission "To protect and serve the community in a manner that preserves the public trust." The Anoka County Sheriff's Office is seeking a professional and positive individual wishing to serve our community in the position of Civil Specialist. A Civil Specialist processes intake paperwork including mortgage foreclosures, mechanics liens, summons and complaint orders, writs of recovery, orders for protection, harassment orders, judgments, subpoenas, garnishments and writs of execution and maintains the civil records systems. The Anoka County Sheriff’s Office offers numerous opportunities for career diversity and promotional advancement. The Sheriff’s Office promotes teamwork, fosters a positive working environment, and maintains a reputation and tradition of excellence. This is a full-time, non-exempt, on-site position.

Pay & Benefits

Anoka County Salary Schedule Grade 28 – LELS: $48,006.40 to $64,812.80 annually ($23.08 to $31.16 per hour).

• 24 days of paid flexible time off and up to 12.5 paid holidays.
• Comprehensive insurance, including medical, dental, vision, flex benefits and more at https://www.anokacountymn.gov/benefits
• Medical and dental clinic exclusive to employees, located at the Anoka County Government Center.
• Pension plan and other retirement investment options.
• Advancement/professional development opportunities.

Work Location

This position will work at the Anoka County Sheriff’s Office, located at 13301 Hanson Blvd NW, Andover, MN 55304.

Expected work hours are Monday – Friday 8:00 a.m. – 4:30 p.m.

Job Duties and Responsibilities

• Interpret and review information accurately and consistently from a variety of sources.
• Make timely decisions in accordance with regulations, as it relates to modifications and validations.
• Review and correct entries and cancellations of information in multiple systems.
• Assist the public in the proper completion of paperwork.
• Serve as a liaison between the public, Attorney’s Office, and Sheriff’s Office as it relates to civil process.
• Provide leadership, coaching, and/or mentoring to a subordinate group as assigned.

Qualifications and Requirements

• Requires a high school diploma and at least 2 years (2,080 annual hours) of job-related experience.
• In lieu of the required education, an equivalent combination of education and experience may be substituted on a year-for-year basis.
• One year (2,080 annual hours) of full-time related clerical experience, including heavy word processing.
• Job-related experience in law enforcement, corrections, or a legal environment.
• Secondary education in business, human services, administration, or a closely related field.
• Current BAC/CJIS certification.
• Knowledge of generally accepted office procedures and laws governing data practices.
• Knowledge of Minnesota Offense Codes, BAC, Odyssey, CJIS, Criminal Justice Reporting System (CJRS), and National Crime Center (NCIC).
• Ability to organize, prioritize, and coordinate workflows.
• Ability to handle multiple tasks simultaneously with frequent interruption.
• Ability to credibly testify in a court of law.

Physical Demands and Work Conditions

Standard office environment. Vision abilities required by this job include close vision, distance vision, and the ability to adjust focus, such as to work on computers. Vision abilities also include ability to see colors, shades, and brightness. Hearing abilities required for general and phone communication, signals, and machine sounds. Assignments are sedentary, occasionally alternating between sitting, standing, walking, crouching, and kneeling as required to perform job responsibilities. Frequent wrist and finger manipulation to complete computer work . Occasional lifting of 10-20 lbs. Equipment used includes computers, phones, and standard office equipment. Occasional travel to other county work sites as needed. Travel between work sites may require driving a county vehicle and/or a personal vehicle. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform essential job functions. No tattoos, scars, or brands that qualify as "Unauthorized Tattoos" under the Sheriff’s Office Policy 1044.3 are allowed under any circumstances by any member of the Anoka County Sheriff’s Office. Tattoos on the head, face, neck, or hands are prohibited. Exceptions may be made on a case‑by‑case basis. (Complete policy available upon request).

Union Representation

This position is represented by a collective bargaining agreement between Anoka County and the Law Enforcement Labor Services union (LELS).

Selection Process

It is important that your application shows all the relevant education and experience you possess. This information will determine which candidates will proceed in the selection process. A submitted application is also used to verify the answers to any supplemental questions.

Pre‑employment Requirements

Anoka County has determined that successfully passing a pre‑employment criminal/driving background check, drug screen and DOT physical, and/or other qualifications checks may be necessary for certain positions. Applicants may be required to sign an informed consent form allowing the County to obtain to conduct such screenings and/or verify their qualifications in connection with the position sought. Applicants who do not sign the informed consent form will not be further considered for the position.

About Anoka County

As the fourth largest county in Minnesota, Anoka County thrives because of the diversity, dedication, determination, and innovation of our employees. United by our mission- Commitment to Excellence: Through collaborative efforts, we seek to improve lives and serve with care, integrity, and professionalism- we offer a wide range of career opportunities for people with a variety of personalities, abilities, knowledge, and life experiences. Together, we work toward a single purpose of serving Anoka County’s 369,000 citizens in a respectful, innovative, and fiscally responsible manner.

If your career aspirations resonate with our mission, we invite you to Find Your Path with Anoka County! Hear from other Anoka County employees here.

Commitment to Affiantive Action and Equal Opportunity Employment

Anoka County is committed to the principles of our Affiantive Action Plan and Equal Employment Opportunity. It is the policy of Anoka County to recruit, hire, train, and promote persons in all job titles, without regard to race, color, creed, religion, sex (including pregnancy and gender identity), national origin, marital status, genetic information, status with regard to public assistance, physical ability, sexual orientation, or age except where such status is a bona fide occupational qualification. It is the policy of Anoka County to make employment decisions in a manner that will further our Affiantive Action Plan and Equal Employment Opportunity.

If you require accommodations or have any other questions regarding this job posting, please call the Anoka County Human Resources Department at 763-324-4300 and reference the posting title and number. If you have questions about the hiring process, please visit: https://www.anokacountymn.gov/4411/Application-Process

Anoka County is an Equal Opportunity Employer, please see our EEO policy: https://www.anokacounty.us/401/Diversity-EEO

Our team of over 2,000 employees is united by a common mission to preserve the public's trust. We do this by bringing our very best to work every day and serving Anoka County's citizens in a respectful, innovative and fiscally responsible manner.