Civil Specialist - Sheriff's Office

Anoka County; Andover (MN); Presencial; USD 48 000 - 65 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Paid time off

Paid holidays

Comprehensive insurance

Pension plan

Advancement opportunities

Resumo da oferta

Anoka County Sheriff's Office in Minnesota seeks a Civil Specialist to process civil intake paperwork, including foreclosures, writs, summonses, and judgments, while maintaining civil records systems. The role emphasizes accuracy, compliance, and coordination with the public and legal offices.

This full-time, on-site position offers advancement opportunities, a competitive range of benefits, and a schedule of typical business hours.

Qualificações

• Requires a high school diploma and at least 2 years (2,080 annual hours) of job-related experience.
• In lieu of the required education, an equivalent combination of education and experience may be substituted on a year-for-year basis.
• One year (2,080 annual hours) of full-time related clerical experience, including heavy word processing.
• Job-related experience in law enforcement, corrections, or a legal environment.
• Secondary education in business, human services, administration, or a closely related field.
• Current BAC/CJIS certification.
• Knowledge of generally accepted office procedures and laws governing data practices.
• Knowledge of Minnesota Offense Codes, BAC, Odyssey, CJIS, Criminal Justice Reporting System (CJRS), and National Crime Center (NCIC).
• Ability to organize, prioritize, and coordinate workflows.
• Ability to handle multiple tasks simultaneously with frequent interruption.
• Ability to credibly testify in a court of law.

Responsabilidades

• Interpret and review information accurately and consistently from a variety of sources.
• Make timely decisions in accordance with regulations, as it relates to modifications and validations.
• Review and correct entries and cancellations of information in multiple systems.
• Assist the public in the proper completion of paperwork.
• Serve as a liaison between the public, Attorney’s Office, and Sheriff’s Office as it relates to civil process.
• Provide leadership, coaching, and/or mentoring to a subordinate group as assigned.

Conhecimentos

Clerical experience

Word processing

Court testimony

Data practices knowledge

CJIS knowledge

Organize workflows

Multi-tasking

Formação académica

High school diploma

2,080 annual hours experience substitution

Secondary education in business/administration

Descrição da oferta de emprego

Hiring range: $48,006.40 to $64,812.80 annually ($23.08 to $31.16 per hour). Starting rate will depend on experience, education, and qualifications. Advancement opportunities exist for individuals motivated to move up within Anoka County.

Come join our team at Anoka County where you can serve your community while enjoying the benefits of work-life balance! This includes 24 days of paid flexible time off and up to 12.5 holidays your first year.

Position Description

Join the Anoka County Sheriff's Office (ACSO), where every day our members follow our mission "To protect and serve the community in a manner that preserves the public trust." The Anoka County Sheriff's Office is seeking a professional and positive individual wishing to serve our community in the position of Civil Specialist. A Civil Specialist processes intake paperwork including mortgage foreclosures, mechanics liens, summons and complaint orders, writs of recovery, orders for protection, harassment orders, judgments, subpoenas, garnishments and writs of execution and maintains the civil records systems.

The Anoka County Sheriff’s Office offers numerous opportunities for career diversity and promotional advancement.

The Sheriff’s Office promotes teamwork, fosters a positive working environment, and maintains a reputation and tradition of excellence.

This is a full-time, non-exempt, on-site position.

In order to be considered for this position, information to support your answers must be included in your application. A resume attachment is optional and cannot be used in place of this application. Applications must be received by the closing deadline of 11:59pm on 11/11/2026 in order to be considered.

Pay & Benefits

• Anoka County Salary Schedule Grade 28 – LELS: $48,006.40 to $64,812.80 annually ($23.08 to $31.16 per hour).
• 24 days of paid flexible time off and up to 12.5 paid holidays.
• Comprehensive insurance, including medical, dental, vision, flex benefits and more at https://www.anokacountymn.gov/benefits
• Medical and dental clinic exclusive to employees, located at the Anoka County Government Center.
• Pension plan and other retirement investment options.
• Advancement/professional development opportunities.

Work Location

• This position will work at the Anoka County Sheriff’s Office, located at 13301 Hanson Blvd NW, Andover, MN 55304.
• Expected work hours are Monday – Friday 8:00 a.m. – 4:30 p.m.

Job Duties and Responsibilities

These examples are not all inclusive and are intended to be illustrative of primary responsibilities of an Anoka County Civil Specialist.

• Interpret and review information accurately and consistently from a variety of sources.
• Make timely decisions in accordance with regulations, as it relates to modifications and validations.
• Review and correct entries and cancellations of information in multiple systems.
• Assist the public in the proper completion of paperwork.
• Serve as a liaison between the public, Attorney’s Office, and Sheriff’s Office as it relates to civil process.
• Provide leadership, coaching, and/or mentoring to a subordinate group as assigned.

Qualifications and Requirements

Minimum Knowledge, Skills, and Abilities Needed

• Requires a high school diploma and at least 2 years (2,080 annual hours) of job-related experience.
• In lieu of the required education, an equivalent combination of education and experience may be substituted on a year-for-year basis.

Preferred Knowledge, Skills, and Abilities Needed

• One year (2,080 annual hours) of full-time related clerical experience, including heavy word processing.
• Job-related experience in law enforcement, corrections, or a legal environment.
• Secondary education in business, human services, administration, or a closely related field.
• Current BAC/CJIS certification.
• Knowledge of generally accepted office procedures and laws governing data practices.
• Knowledge of Minnesota Offense Codes, BAC, Odyssey, CJIS, Criminal Justice Reporting System (CJRS), and National Crime Center (NCIC).
• Ability to organize, prioritize, and coordinate workflows.
• Ability to handle multiple tasks simultaneously with frequent interruption.
• Ability to credibly testify in a court of law.

Physical Demands and Work Conditions

• Standard office environment.
• Vision abilities required by this job include close vision, distance vision, and the ability to adjust focus, such as to work on computers. Ability to see colors, shades, and brightness.
• Hearing abilities required for general and phone communication, signals, and machine sounds.
• Assignments are sedentary, occasionally alternating between sitting, standing, walking, crouching, and kneeling as required to perform job responsibilities. Frequent wrist and finger manipulation to complete computer work.
• Occasional lifting of 10-20 lbs.
• Equipment used includes computers, phones, and standard office equipment.
• Occasional travel to other county work sites as needed. Travel between work sites may require driving a county vehicle and/or a personal vehicle.
• Reasonable accommodation may be made to enable qualified individuals with disabilities to perform essential job functions.

Union Representation

This position is represented by a collective bargaining agreement between Anoka County and the Law Enforcement Labor Services union (LELS).

Selection Process

It is important that your application shows all the relevant education and experience you possess. This information will determine which candidates will proceed in the selection process. A submitted application is also used to verify the answers to any supplemental questions.

Pre-employment Requirements

Anoka County has determined that successfully passing a pre-employment criminal/driving background check, drug screen and DOT physical, and/or other qualifications checks may be necessary for certain positions. Applicants may be required to sign an informed consent form allowing the County to obtain to conduct such screenings and/or verify their qualifications in connection with the position sought. Applicants who do not sign the informed consent form will not be further considered for the position.

About Anoka County

As the fourth largest county in Minnesota, Anoka County thrives because of the diversity, dedication, determination, and innovation of our employees. United by our mission- Commitment to Excellence: Through collaborative efforts, we seek to improve lives and serve with care, integrity, and professionalism- we offer a wide range of career opportunities for people with a variety of personalities, abilities, knowledge, and life experiences. Together, we work toward a single purpose of serving Anoka County’s 369,000 citizens in a respectful, innovative, and fiscally responsible manner. Hear from other Anoka County employees here.

Commitment to Affiative Action and Equal Opportunity Employment

Anoka County is committed to the principles of our Affianteus Plan and Equal Employment Opportunity. It is the policy of Anoka County to recruit, hire, train, and promote persons in all job titles, without regard to race, color, creed, religion, sex (including pregnancy and gender identity), national origin, marital status, genetic information, status with regard to public assistance, physical ability, sexual orientation, or age except where such status is a bona fide occupational qualification. It is the policy of Anoka County to make employment decisions in a manner that will further our Affianteus Plan and Equal Employment Opportunity.

If you require accommodations or have any other questions regarding this job posting, please call the Anoka County Human Resources Department at 763-324-4300 and reference the posting title and number. If you have questions about the hiring process, please visit: https://www.anokacountymn.gov/4411/Application-Process

Anoka County is an Equal Opportunity Employer, please see our EEO policy: https://www.anokacounty.us/401/Diversity-EEO

No tattoos, scars, or brands that qualify as “Unauthorized Tattoos” under the Sheriff’s Office Policy 1044.3 are allowed under any circumstances by any member of the Anoka County Sheriff’s Office. Tattoos on the head, face, neck, or hands are prohibited. Exceptions may be made on a case-by-case basis. (Complete policy available upon request).