Civil Engineering Project Coordinator — Drive Delivery

Toth And Associates; Springfield (MO); On-site; USD 38,572 - 48,216; Full time

Benefits offered by this job

PTO

Eight paid holidays

Company‑paid medical and dental

401(k) with company matching andprofit

Discretionary bonuses

Vision

Company‑paid life insurance and long‑t

Short-term disability

FSA and HSA options

Education assistance

Job summary

Toth And Associates in Springfield, MO is seeking a Project Coordinator to support the Civil Engineering Department on a full-time basis. The role encompasses administrative, technical, and project coordination duties across site development, stormwater, wastewater, potable water systems, and transportation projects.

The salary range is $28.00-$35.00 hourly. The ideal candidate is organized, proactive, and capable of balancing multiple priorities in a fast-paced consulting environment with

Qualifications

• 2+ years of project coordination, project administration, or related experience.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, Teams, and PowerPoint.
• Experience with project management software and document management systems preferred.
• Strong organizational skills with the ability to manage multiple deadlines and priorities.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to maintain confidential and sensitive information.
• Strong customer service mindset and professional demeanor.

Responsibilities

• Coordinate and support civil engineering projects from project initiation through completion.
• Assist Project Managers and engineering staff with project planning, scheduling, tracking, and documentation.
• Coordinate project meetings, prepare agendas, document meeting minutes, and track action items.
• Monitor project schedules and communicate upcoming deadlines and project milestones.
• Assist with project setup, maintenance, and closeout activities.
• Support project teams by identifying potential scheduling conflicts, resource constraints, and workflow challenges.
• Maintain accurate and organized project files, records, and documentation.
• Prepare, edit, and distribute project correspondence, proposals, reports, contracts, meeting materials, and presentations.
• Assist with compiling permit applications, project submittals, bid documents, and construction administration documentation.
• Ensure project documentation is current, properly filed, and maintained according to company standards.
• Support document control processes and version management of project deliverables.
• Serve as a point of contact for project-related communications and coordination efforts.
• Coordinate communications among project managers, engineers, technicians, clients, contractors, and regulatory agencies.
• Assist with gathering project requirements, schedules, and information from project stakeholders.
• Professionally represent the company when interacting with clients, consultants, vendors, and public agencies.
• Facilitate effective communication to support project goals and client expectations.
• Track project status, deadlines, deliverables, and assigned action items.
• Support project budgeting and resource tracking efforts as directed by project leadership.
• Maintain project management software, task logs, and reporting tools.
• Assist with departmental process improvements and workflow optimization initiatives.
• Support special projects and other administrative activities as assigned.

Skills

Organization

Communication

Attention to detail

Problem solving

Teamwork

Independent work

Education

Associate's or Bachelor's degree in Business Administration/Construction Management/Engineering Technology/Project Management

Tools

Microsoft Office Suite

Project management software

Document management systems

Job description

Toth And Associates in Springfield, MO is seeking a Project Coordinator to support the Civil Engineering Department on a full-time basis. The role encompasses administrative, technical, and project coordination duties across site development, stormwater, wastewater, potable water systems, and transportation projects.

The salary range is $28.00-$35.00 hourly. The ideal candidate is organized, proactive, and capable of balancing multiple priorities in a fast-paced consulting environment with