Civil Deputy

Pennington County, SD; Rapid City (MI); On-site; USD 42,000 - 60,000; Full time

Job summary

Pennington County, SD seeks a Civil Deputy under the Civil Sergeant to serve civil documents and execute court orders, including writs of execution, distress warrants, protection orders, and notices.

The role requires interaction with plaintiffs, accuracy in documentation, and adherence to county policies. Responsibilities include foreclosures, tax collection, evictions, and professional conduct with the public and agencies.

Qualifications

• HS Diploma or GED.
• One year of customer service, collection and/or property management experience.
• Possession of or ability to readily obtain a valid South Dakota Driver’s License within 90 days of moving to South Dakota.

Responsibilities

• Serve civil documents and execute court orders as directed by the Civil Sergeant.
• Manage sheriff’s sales, tax collection, foreclosures, executions and related fees.
• Communicate and coordinate with plaintiffs regarding processes assigned.
• Serve eviction notices and coordinate removal of people and property.
• Maintain professionalism with the public, staff, inmates and other agencies.
• Testify in court as a credible witness when needed.
• Follow county policies and report concerns to supervisor.

Skills

Customer service

Communication

Data entry

Education

HS Diploma or GED

Job description

Summary

Under the direction of the Civil Sergeant, the Civil Deputy is responsible for serving civil documents and executing court orders. This role includes serving writs of execution, distress warrants, protection orders, notices of small claims and notices to vacate.

Examples of duties

Essential Functions:

• Manage, monitor and conduct Sheriff’s sales, tax collection, property sales and foreclosures, executions and collection of statutory fees.
• Communicate, coordinate and facilitate with plaintiffs regarding all processes assigned to them.
• Serve eviction notices and coordinate the removal of both people and property.
• Obtain and maintain working knowledge of duties.
• Exercise due diligence in research, service and return of all executions, tax warrants and other civil process.
• Collect and document money collected on all writs, warrants and foreclosures.
• Interact in a professional manner with the public, staff, inmates and other government agencies.
• Maintain professionalism in dealing with confidential and sensitive matters while providing excellent customer service to the public, staff, inmates and other government agencies.
• Ensure the Sheriff’s Office policies and procedures are followed and the supervising sergeant is advised of any unusual occurrence or concern.
• Maintain ability to testify as a credible witness in court.
• Perform related duties as assigned by supervisor.
• Maintain compliance with all county policies and procedures.

This job specification should not be construed to imply that these requirements are the exclusive duties of the position. Incumbents may be required to follow any other instructions, and to perform any other related duties, as may be required.

Qualifications

Education and/or Experience Required:

• HS Diploma or GED.
• One year of customer service, collection and/or property management experience.
• Possession of or ability to readily obtain a valid South Dakota Driver’s License within 90 days of moving to South Dakota.

Physical Requirements:

• Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA, and other federal, state and local standards, including meeting qualitative and quantitative productivity standards
• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA, and other federal, state and local standards
• This position frequently remains stationary for long periods of time and needs to occasionally move about inside the office to access file cabinets, office machinery, etc.
• Constantly operates a computer and other office productivity machinery such as a calculator, copy machine and printer.
• Must be able to move up to 20 pounds unassisted, and move 40 pounds with assistance.
• Must be able to communicate clearly and effectively on telephone, in-person and in writing.
• Ability to see, hear, complete data entry, stand, walk, bend, stoop, run and walk up stairs.

Supplemental information

Working Environment:

• Work is performed in an office, in a vehicle and outdoors in a field environment, occasionally in cold or inclement weather.
• This position may be exposed to hazardous conditions, extreme weather conditions, infectious diseases, air and water borne pathogens, bodily fluids and combative and assaultive suspects and criminals.