Civic and Events Director - Park and Rec

City of La Porte; La Porte (IN); On-site; USD 40,000 - 80,000; Full time

Job summary

An established industry player is seeking a dynamic Civic and Events Director to lead the Parks and Recreation Department. This role involves overseeing event planning, managing personnel, and ensuring successful execution of community events. The ideal candidate will possess strong budgeting skills, excellent communication abilities, and a passion for creating memorable experiences. Join a dedicated team committed to enhancing community engagement through diverse events and initiatives. If you are ready to make a significant impact in the community and thrive in a fast-paced environment, this opportunity is perfect for you.

Benefits

Generous benefit package

Employee/dependent clinic

16 paid holidays

Qualifications

• Bachelor’s degree in relevant field or equivalent experience required.
• Proven experience in event planning and management is essential.

Responsibilities

• Supervise and direct personnel, manage staffing for events.
• Organize and promote various city events and activities.
• Oversee financial operations and maintain accurate records.

Skills

Event Planning

Budget Management

Communication Skills

Public Relations

Team Leadership

Problem Solving

Data Analysis

Public Speaking

Education

Bachelor’s Degree in Public Management

Degree in Hospitality

Tools

Standard Office Equipment

Department-specific Software

Job description

Civic and Events Director - Park and Rec Department

Category: Full-Time
Status: Open
Posted: Dec 4, 2024
Close: Until Dec 23, 2024

To perform this position successfully, an individual must be able to perform each essential function of the position satisfactorily. The requirements listed in this document are representative of the knowledge, skill, and/or ability required. The City of La Porte provides reasonable accommodations to qualified employees and applicants with known disabilities who require accommodation to complete the application process or perform essential functions of the job unless those accommodations would present an undue hardship.

Incumbent serves as Civic and Events Director for the City of La Porte Parks and Recreation Department, responsible for supervising and directing assigned personnel and scheduling, directing, and organizing various events.

Responsibilities

1. Supervises and directs assigned personnel, including analyzing human resource needs, reviewing documentation for newly created or significantly revised positions, interviewing candidates and making hiring recommendations, providing training, planning, delegating, and controlling work assignments, developing, mentoring, and motivating staff, evaluating performance, reviewing salaries, and maintaining discipline and recommending corrective actions.
2. Directs and schedules events at Civic Auditorium by other organizations and renters.
3. Schedules and promotes events sponsored by the Civic and City of La Porte.
4. Oversees and schedules staffing and maintenance of building.
5. Manages and organizes various events, including, but not limited to, La Porte Sunflower Fair and Friday Night Live Events and various other City of La Porte events.
6. Oversees ticket sales, concessions, bar transactions, and staff for the Civic and City.
7. Orders and inventories linens, bar, and concession supplies.
8. Solicits sponsors and sales for events and revenue products and activities.
9. Assists with events for the La Porte County Convention and Business Bureau.
10. Manages and promotes concerts and events promoted by the Civic.
11. Solicits and books bands and entertainment for events at the Civic.
12. Principal contact for event organizers and renters of the Civic Auditorium.
13. Attends meetings for Tourism Board, Park Board, Small Business Coalition, and Civic Advisory Board.
14. Performs related duties as assigned.

Requirements

1. Bachelor’s Degree in Public Management, Hospitality, or related field, and/or equivalent combination of education and experience.
2. Ability to meet all hiring requirements, including passage of a drug screening.
3. Thorough knowledge of standard policies and practices of City of La Porte Parks and Recreation Department, with ability to manage and oversee various projects and events.
4. Practical knowledge of standard budgeting and accounting practices and procedures, with ability to oversee various sales operations, prepare detailed financial statements, and maintain complete and accurate financial records.
5. Working knowledge of basic computer skills, including word processing, spreadsheet, email, and Department-specific software and applications, with ability to apply such knowledge to a variety of interrelated processes, tasks, and operations.
6. Ability to effectively supervise and direct assigned personnel.
7. Ability to effectively listen, comprehend, and communicate orally and in writing with co-workers, other City and County departments, government officials, sponsors, vendors, and the public.
8. Ability to provide public access to or maintain confidentiality of Department information and records according to state requirements.
9. Ability to competently serve the public with diplomacy and respect.
10. Ability to properly operate standard office equipment.
11. Ability to count, compute, and perform arithmetic operations.
12. Ability to compare, compile, analyze, evaluate, and fabricate data, and make data-driven decisions.
13. Ability to understand, memorize, retain, and carry out oral and written instructions.
14. Ability to work alone with minimum supervision and with others in a team environment.
15. Ability to plan and make public speaking presentations.
16. Ability to apply knowledge of people and locations, plan and layout work assignments.
17. Ability to testify in legal proceedings/court as necessary.
18. Ability to regularly work extended hours, weekends, and evenings, respond to emergencies on 24-hour basis, and serve on call on rotation basis.
19. Possession of a valid driver’s license and demonstrated safe driving record.

Other Qualities

• Proven experience in event planning and management within the hospitality or nonprofit sectors.
• Strong budgeting skills with a track record of managing large-scale events successfully.
• Excellent communication skills, both verbal and written, with the ability to negotiate effectively.
• Demonstrated experience in fundraising strategies and donor relations.
• Exceptional organizational skills with keen attention to detail.
• Proficiency in event marketing techniques to reach target audiences effectively.
• Ability to work under pressure while managing multiple projects simultaneously.
• A passion for creating memorable experiences that align with our mission.

Difficulty of Work

Incumbent performs a broad range of duties involving complex and complicated considerations and problems.

Responsibility

Incumbent performs duties within general Departmental objectives, where interpretations of objectives are discussed with the supervisor.

Personal Work Relationships

Incumbent maintains frequent communication with co-workers, other City and County departments, government officials, sponsors, vendors, and the public.

Incumbent reports directly to Park Superintendent.

Physical Effort and Work Environment

Incumbent performs duties in a standard office environment and in the field/outdoors, involving sitting/walking at will, sitting/standing/walking for long periods, driving, walking on uneven terrain, working in extreme temperatures, working in noisy environments, working in high places and confined areas, lifting/carrying/pushing/pulling objects occasionally weighing over 50 pounds.

Incumbent is regularly required to work extended hours, weekends, and evenings, respond to emergencies on 24-hour basis, and serve on call on rotation basis.

Generous benefit package offered including employee/dependent clinic and 16 paid holidays.

Applications and/or resumes will be accepted through December 23, 2024 at Indeed.com, or in person at Human Resources, 801 Michigan Ave., La Porte, IN 45350 or Park Office located at 250 Pine Lake Ave., La Porte, IN 46350.

The City of La Porte is committed to working with and providing reasonable accommodation to individuals with disabilities.

The City of La Porte is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, national origin, age, military or veteran status, disability, sex (including sexual orientation and gender identity), genetic information, or any other characteristic protected by law. We are a drug-free workplace and conduct pre-employment drug testing and background screening as a condition of employment.

City of La Porte
801 Michigan Ave.
La Porte, IN 46350
[phone]