CIVAS Admin & Operations Specialist

Colliers; Nevada (IA); Hybrid; USD 31,684 - 35,817; Full time

Benefits offered by this job

Medical benefits

401k plan with employer match

Paid time off

Holidays and family leave

Job summary

Colliers is seeking an Administrator, CIVAS Producer Solutions in the United States to support a range of operations, including certificates, vendor approvals, licensing, database updates, and client service requests.

The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment while partnering with appraisers and management to ensure accuracy, timeliness, and compliance.

Qualifications

• Bachelor’s degree in Business or a related field.
• 2+ years of administrative, operations, or coordination experience.
• High proficiency in MS Office Suite (Word, Outlook, Excel, PowerPoint).
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• High attention to detail and follow-through.
• Ability to manage multiple priorities in a deadline-driven environment.
• Professional discretion in handling confidential information.

Responsibilities

• Facilitate the creation of insurance certificates.
• Build strong relationships with the management team through timely communication.
• Complete vendor approval requests and manage documents.
• Troubleshoot allocations issues for appraisers.
• Process requested job changes in the CVAS internal jobs database.
• Process temp licensing requests for producers and ensure requirements are met.
• Respond to client and producer requests for hard copies of appraisal reports.
• Maintain CIVAS administrative functions in line with company policies.

Skills

MS Office Suite proficiency

Organizational skills

Time management

Communication skills

Attention to detail

Multitasking

Discretion with confidential info

Education

Bachelor’s degree in Business or related field

Tools

MS Office Suite

Job description

Colliers is seeking an Administrator, CIVAS Producer Solutions in the United States to support a range of operations, including certificates, vendor approvals, licensing, database updates, and client service requests.

The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment while partnering with appraisers and management to ensure accuracy, timeliness, and compliance.