Citywide Special Events Lead

City-of-Anna,-Tx; Anna (TX); On-site; USD 52,000 - 76,000; Full time

Job summary

City of Anna seeks an experienced Special Events Supervisor to plan, coordinate, implement, and evaluate city and community events. The role oversees operations, budgets, staffing, vendors, sponsorships, permitting, and safety, collaborating across City departments and with community partners.

Responsibilities include developing event plans, timelines, site layouts, staffing, and security; managing volunteers; monitoring contracts and sponsorships; and ensuring compliance with laws and risk

Qualifications

• Bachelor’s degree and four years of experience, two in a supervisory capacity.
• Equivalent combination of education and experience may be considered.
• Must possess a valid Class "C" driver license.
• Must possess CPR, First Aid, and AED certifications or obtain within six months of employment.
• Must possess CPRP certification through NRPA within twelve months of hire.
• Must possess Festivals and Events Associate (CFEA) certification through TFEA within twenty-four months of hire.
• Must pass a pre-employment drug screen, criminal background check, and MVR check.
• Basic: 10-Key, Accounting, Alphanumeric Data Entry, Database, Presentation/PowerPoint, Spreadsheet, Word Processing/Typing; working knowledge of recreation registration, scheduling, purchasing, and records systems.

Responsibilities

• Lead the strategic development, design, planning, implementation, supervision, and evaluation of City signature events, holiday celebrations, cultural programs, civic ceremonies, community events, and departmental activities.
• Prepare comprehensive event plans, timelines, site layouts, production schedules, staffing assignments, vendor placements, traffic and parking arrangements, setup and breakdown procedures, and operational requirements.
• Support the Interdepartmental Event Logistics Committee and coordinate event applications, permits, reviews, ordinances, and operational requirements for internal and external special events.
• Develop and implement volunteer recruitment, recognition and retention strategies, including annual volunteer program plans.
• Evaluate, administer and monitor vendor and service contracts; develop sponsorship packages and cultivate sponsors.
• Develop, manage and monitor special-event budgets, revenues, expenditures, forecasts, sponsorship projections and cost analyses.
• Collaborate with City departments on event marketing, branding, promotional materials, websites, social media, activity guides, and participant communications.
• Oversee event setup, production, execution, and breakdown; ensure permit compliance and safety; conduct site inspections and readiness meetings.
• Ensure compliance with laws, ordinances, permits, accessibility standards, fire and life-safety requirements, insurance, and risk management; coordinate with Emergency Management.
• Maintain accurate event records and post-event evaluations; document lessons learned and research industry practices.
• Research, recommend, and implement new community events aligned with City priorities; represent the division at meetings; adhere to attendance policies.
• Perform any other related duties as required or assigned.

Skills

Event planning

Budget management

Staff supervision

Vendor management

Stakeholder coordination

Education

Bachelor's degree in Parks and Recreation Administration, Recreation Management, Public Administration, Business Administration, Event Management, Hospitality, or a related field

Tools

Microsoft Office Suite

Job description

City of Anna seeks an experienced Special Events Supervisor to plan, coordinate, implement, and evaluate city and community events. The role oversees operations, budgets, staffing, vendors, sponsorships, permitting, and safety, collaborating across City departments and with community partners.

Responsibilities include developing event plans, timelines, site layouts, staffing, and security; managing volunteers; monitoring contracts and sponsorships; and ensuring compliance with laws and risk