City Students Coordinator

Church Of The City; Spring Hill (TN); On-site; USD 40,000 - 60,000; Full time

Job summary

Church of the City in Spring Hill seeks a City Students Coordinator to partner with the City Students Pastor. The role owns systems for weekly small groups—rosters, attendance, leader clearance, and communication—and oversees City Students events, camps, and retreats.

The candidate will lead student care, including City Friends support for students with additional needs. The schedule runs Sunday–Thursday with Wednesday evenings required, and the role emphasizes relational leadership, attention

Qualifications

• Requires strong relational and organizational skills.
• Experience with Google Suite is helpful.

Responsibilities

• Maintain small groups, rosters, and student/leader placement in Planning Center.
• Manage weekly leader RSVPs and group coverage; track attendance and follow up.
• Run background checks and volunteer workflow to ensure clearance before serving.
• Coordinate care rhythms and small group experiences; plan events, camps, and retreats.
• Provide pastoral care and follow-up for students, including those with additional needs.

Education

High School Diploma or equivalent

Bachelor’s degree preferred

Job description

Summary:

The City Students Coordinator partners with the City Students Pastor to keep City Students at Church of the City’s Spring Hill campus running well. This role owns the systems that keep small groups running every week, from rosters and attendance to leader clearance and communication, and oversees City Students events, camps, and retreats. The City Students Coordinator also leads care for students, including students with additional needs through City Friends. This role requires a relational, detail-oriented leader who is passionate about investing in the next generation, equipping leaders, and creating meaningful opportunities for students to experience community and grow in their relationship with Jesus.

This role has a schedule of Sunday – Thursday with Wednesday evenings being required.

Essential Duties and Responsibilities (other duties may be assigned):

• Maintain small groups, rosters, and student and leader placement in Planning Center.
• Manage weekly leader RSVPs and group coverage, and track small group and leader attendance with follow-up.
• Run background checks, protection interview scheduling, and the new volunteer workflow so every leader is cleared before serving.
• Run leader care rhythms (meal trains, cards, birthday gifts, Team Member of the Week) and plan small group experiences such as small group dinners.
• Oversee and manage City Students events, camps, and retreats, including The WKND, summer camp, retreats, senior events, and Student Takeover, in collaboration with the Citywide City Students Teams.
• Manage event registrations, waitlists, scholarships, check-ins, leader needs, food and allergy needs, and post-event reports, and secure rooms, permits, and police officers.
• Provide pastoral care and follow-up for students, including connects after Wednesday nights.
• Serve students with behavioral needs or accommodations, and lead City Friends: recruit, train, and oversee the leaders who serve students with special needs.
• Report small group and leader attendance and elder metrics numbers.
• Assist in leading the Student Leadership team alongside the City Students Pastor.
• Attend and/or lead pastoral care meetings as directed by the City Students Pastor, and attend weekly check-ins, staff meetings, and church-wide meetings.

Supervisory Responsibilities:

Event volunteer teams and City Friends leaders.

Required Competencies and General Skills:

A successful candidate possesses competency and demonstrated experience in effective communication, emotional intelligence and conflict resolution.

Must possess general computer skills, including proficiency with Google Suite. Maintains confidentiality and demonstrates strong organizational skills with exceptional attention to detail. Capable of adhering to deadlines, managing multiple diverse assignments, and executing tasks effectively. Exhibits practical time management skills and works well in team settings. Demonstrates innovation by suggesting improvements within the scope of work, anticipating needs, and creating efficient, effective processes. Self-motivated, takes ownership of tasks, and shows flexibility and adaptability in dynamic situations. Strong interpersonal skills with the ability to build trust and connection. Flexible, collaborative, and comfortable working in a fast-paced environment.

Membership Requirement:

Church of the City employees are required to become a Stakeholder of the church within the first 6 months of employment and agree to the beliefs, standards and responsibilities outlined in the Stakeholder Agreement.

Qualifications:

A Christian in submission to the authority of the Scriptures and the Holy Spirit, as evident in lifestyle. Subscribes to and is in complete agreement with the Church of the City’s Statement of Faith. Represents and upholds Church of the City’s mission, vision, and culture by demonstrating a strong work ethic, positive attitude, and learning posture. The incumbent is willing to become a stakeholder of COTC within six months of hire.

The criteria listed below represent the knowledge, skill, experience, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions. Qualifications include but are not limited to:

Education: A High School Level education, or its equivalent required; baccalaureate degree is preferred.

Experience: A satisfactory equivalent of education, training, and experience in related fields and/or educational disciplines, sufficient to qualify for the position’s requirements.

Physical Requirements:

Ability to lift or carry up to 20lbs

Ability to sit for extended periods

Ability to work at a keyboard and other related equipment

Ability to move about to accomplish tasks related to role