City Desk Assistant

Kraus-Anderson; Circle Pines (MN); On-site; USD 26,000 - 34,000; Full time

Benefits offered by this job

Medical insurance plan options

401(k) plan

Paid time off

Job summary

Kraus-Anderson is seeking a detail-oriented Yard Department support specialist in Minnesota to assist with receiving, processing, and filling tool orders while maintaining accurate inventory records. You will work closely with internal customers, field staff, and yard personnel to ensure timely and accurate tooling and consumables distribution.

The role requires a high school diploma or GED, basic computer skills, and a willingness to learn ToolWatch and ViewPoint systems.

Qualifications

• Familiarity with MS Office 365 including Word, Excel, and Outlook.
• Experience in construction sales or customer-facing roles is preferred.
• Ability to enter and retrieve data accurately in inventory systems.

Responsibilities

• Receive, process, and fill internal tool orders by phone or email.
• Track inventory and maintain accurate records of assets and consumables.
• Prepare purchase orders for field staff and yard personnel.
• Assist with labeling, barcoding, and issuing tools to projects as needed.

Skills

MS Office 365

Customer service

Data entry

Inventory management

Communication

Education

High school diploma or GED

Tools

ToolWatch

ViewPoint

Job description

Kraus-Anderson offers an opportunity to make an immediate impact with an industry leader!

Core Purpose

Building enduring relationships and strong communities

Core Values

• Integrity – Do the right thing…always be respectful, honest and fair
• Commitment – Take ownership, work hard, and keep promises
• Teamwork – Collaborate to foster trust and success for all
• Value People – Support each other in a safe, positive environment where people are recognized and appreciated for their contributions

Our Company

For more than a century, Kraus-Anderson has been transforming the American landscape. Founded in 1897 and privately owned and managed by the Engelsma family for more than 70 years, KA is consistently ranked by Engineering News Record among the top 50 general contractors in the United States. Our base of operations in Minnesota is supplemented with regional offices, extending our capabilities coast to coast. We take a highly collaborative approach to our work. We work closely with owners, architects and the entire planning team well before ground is broken; providing cost analyses, scheduling information, and value engineering services to ensure that our client can make informed decisions leading to a timely finish of the highest quality and the best value.

Position Summary

This position will be responsible for supporting the Kraus-Anderson (KA) Yard department by servicing internal customers by receiving, processing, and filling orders in person and over the telephone; advising internal customers on prices and materials. The position will also be responsible for tracking inventory.

Essential Duties And Responsibilities

• Accepts phone and email order request of tools, equipment and consumable and documents delivery tickets in ToolWatch System.
• Catalogs and numbers tools to inventory system.
• Labels shelves and creates barcodes.
• Receives, tracks and expedites incoming deliveries.
• Records and calculates maintenance records on vehicles and equipment.
• Prepares purchase orders for Field Superintendents and Yard Personnel.
• Insures transfer accuracy.
• Maintains inventory log of maintenance supplies & Yard consumables.
• Checks out tools to Superintendents & projects based on “Real Time” records of assignments.
• Responsible for Vendor Maintenance forms and W9’s.
• Manage yard email inboxes and mail.
• Performs other duties as assigned.

Required Knowledge, Skills And Abilities

• High school diploma or GED
• One year of Construction Sales experience and/or training; or equivalent combination of education and experience
• Demonstrated computer proficiency (MS Office 365 – Word, Excel, and Outlook)
• Demonstrated knowledge of construction equipment and consumables
• Good verbal and written communication skills, including ability to effectively communicate with internal and external customers
• Ability to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service
• Ability to use time productively, maximize efficiency and meet challenging work goals
• Ability to maintain compliance with all company policies and procedures
• Ability to possess and maintain exceptional work ethic as well as uphold company values and demand the highest standard of conduct from self and others

Preferred Knowledge, Skills And Abilities

• Knowledge of ToolWatch software program
• Knowledge of ViewPoint software program

Pay Range

$19.00 to $25.00 hourly, plus discretionary incentive program.

Pay is based on many factors including but not limited to education, skill, experience, training, certifications, and other business needs.

Physical Demands

The physical demands described are representative of those that must be met by any employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Essential Functions Include

• Frequently sits, stands and talks.
• Occasionally lifts and/or moves up to 50 pounds.
• Vision abilities require close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
• Must work and climb on a jobsite to review or inspect work progress.
• Use a computer/laptop/iPad in open office environment with natural and/or florescent lighting

Why KA?

We offer a challenging, rewarding, and supportive environment where employees are positioned to make a positive impact on our business, our communities, and their own future. We believe in building leaders. KA offers a wide range of enrichment and professional growth opportunities through KA University and community service opportunities through our KA Has Heart Volunteer Program. KA offers full time employees (30+ hours) a significant Total Rewards package including:

• Medical insurance Plan Options
• Health Savings Accounts (HSA)
• Flex Spending Accounts (FSA)
• Wellness Program
• Fitness Center (Minneapolis)
• KA University Training and Development
• 401(k) Plan
• Company sponsored Short Term and Long Term Disability
• Company sponsored Life/Accidental Death and Dismemberment Insurance
• Time Off including vacation, sick and holiday pay
• Workplace Flexibility
• Paid Parental Leave
• Paid Military Leave for Active Reserve Duty
• Part time/Transition Options
• Free Parking

Along with our employer sponsored plans, we also offer an array of Voluntary Benefits and other perks.

Make A Positive Impact

EOE / Vets / Disabled