City Coordination/Corps Administrative Assistant

The Salvation Army Southern California; Anchorage (AK); On-site; USD 30,000 - 33,000; Full time

Job summary

The Salvation Army, Anchorage City Coordination is seeking a City Coordination/Corps Administrative Assistant to support administrative functions, manage volunteers, and assist with communications and records. The role requires strong organization, confidentiality, and proficiency with Microsoft Office and Canva.

Responsibilities include preparing documents, handling inquiries, coordinating meetings, and assisting with HR-related tasks while maintaining a collaborative team environment in

Qualifications

• High school diploma or equivalent required.
• Proficiency with computers, Canva, and the Microsoft suite. Willingness to learn Salvation Army databases.
• Strong proofreading and editing; excellent grammar, punctuation and spelling.
• Able to organize and prioritize tasks and collaborate with staff, visitors, vendors, and clients.
• Maintain regular attendance and confidentiality; clean driving record.
• Current Alaska driver’s license with acceptable driving and criminal history.

Responsibilities

• Understand and promote the mission of The Salvation Army.
• Assist with communications, create/format letters and documents, and prepare flyers.
• Prepare reports, letters, financial statements using MS Office or databases.
• Open, sort, and distribute incoming mail and email.
• Perform general office duties: order supplies, maintain records, basic bookkeeping.
• Answer calls, direct to the right person, or take messages.
• Assist with new hire paperwork and HR processes.
• Recruit and manage volunteers with the Corps and City Coordinators.

Skills

Proficiency with computers

Proofreading

Organization

Confidentiality

Team collaboration

Communication

Education

High school diploma or equivalent

Tools

Canva

Microsoft Office Suite

Job description

Position Title: City Coordination/Corps Administrative Assistant

Corps/Department: Salvation Army, Anchorage City Coordination

Reports To: Anchorage City Coordinators

FLSA Status: Full-Time / 40 hours per week; Non-Exempt

Rate of Pay: $22-24/Hr. DOE

Scope Of Position/Essential Functions

The position performs a wide variety of detailed and advanced administrative duties. Assignments are performed with some independence and require sound judgment and decision-making, but remain in conformance with established office policies and guidelines. Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Maintain the volunteer database and actively recruit volunteers. May also train and supervise volunteers.

Education And Work Experience

• High school or equivalent.
• Proficiency with computers, Canva, and the Microsoft suite. Ability and willingness to learn Salvation Army-specific databases.
• Strong proofreading and editing skills; thorough knowledge of correct grammar, punctuation, and spelling.
• Ability to organize and prioritize tasks while working cohesively and collaboratively with co-workers, supervisors, visitors, vendors, and clients.
• Ability to maintain regular and punctual attendance and to demonstrate professional conduct at all times, including absolute adherence to confidentiality standards.
• Current Alaska driver’s license with acceptable driving and criminal history reports

Essential Functions

• Understand, clearly support, and promote the mission of The Salvation Army.
• Assist with written, verbal, and electronic communications, including creating, formatting, and preparing a variety of official letters and documents, and flyers, both physical and electronic as needed
• Prepare reports, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
• Open, sort, and distribute incoming correspondence, including faxes and general email.
• Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
• Answer phone calls, direct them to appropriate parties, or take messages.
• Assist in personnel processes such as new hire paperwork, interview scheduling, personnel action forms, and distribution of forms to Human Resources
• Work with Corps officers and City Coordinators to manage volunteers, including, but not limited to, recruitment, maintaining the volunteer database, and sending reminders to volunteers.
• Assist with standing in on light case management and disbursements of vouchers, goods, and other necessary items
• Builds and maintains positive professional relationships with all other programs within the organization.
• Works on special projects and performs other related duties as assigned.
• Assists with community center operations when necessary.
• Helps keep the building clean.

Work Environment

Work is performed in a heated and ventilated institutional setting. Noise level is low. This position does not require exposure to extreme temperatures.

Physical Requirements

• Ability to sit, walk, stand, bend, squat, climb, kneel, and twist on an intermittent basis.
• Ability to grasp, push/pull objects, and reach overhead.
• Ability to see and hear at normal ranges with corrective devices, if necessary.
• Ability to lift up to 35 lbs.
• Ability to understand and produce written and verbal information.
• Ability to operate a motor vehicle in daylight, darkness, and in inclement weather conditions.

Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position. The Salvation Army will attempt to satisfy requests as long as the accommodation needed is reasonable and would not result in undue hardship.

Language Skills:

Must be able to understand, follow, and give both written and oral instructions in English.

Mathematical Skills:

Must be able to perform simple calculations (addition, subtraction, multiplication, and division) and apply concepts such as ratios and percentages in practical situations.

Performance Skills:

Must be creative, self-motivated, organized, flexible, and possess leadership skills.

Trainings:

Must complete the online training courses necessary for employment in The Salvation Army within designated time frames.

Acknowledgment of Religious Purposes of The Salvation Army:

The employee acknowledges that he/she has been informed and understands The Salvation Army’s religious purpose and status as a church. The employee agrees that he/she shall do nothing in his/her relationship with The Salvation Army as an employee to undermine its religious mission. The employee agrees and understands that his/her services are a necessary part of The Army’s religious purposes and his/her work-related conduct must not conflict with, interfere with, or undermine such religious programs or The Army’s religious purposes.

Confidentiality Statement:

The employee understands that all information is to be treated as highly confidential. Non-compliance will result in disciplinary action.

Equal Employment Opportunity

The Salvation Army is an Equal Opportunity Employer and committed to providing a respectful environment for all applicants and employees that is free from unlawful discrimination or harassment based on age, race, color, religion, sex, national origin, marital status, disability, citizenship, sexual orientation, gender identity, gender expression, or any other characteristic protected by law. This equal opportunity for employment applies to recruitment and hiring, training, promotion, salaries and other compensation, transfers, and layoffs or termination.