City Clerk: Records, Meetings & Administration Pro

city of americus; Americus (GA); On-site; USD 48,000 - 64,000; Full time

Job summary

The City of Americus is seeking a City Clerk to serve in the City Manager Department. The role involves custodianship of records, meeting coordination, budget support, procurement, IT liaison, and event management.

The clerk will prepare agendas for City Council meetings and ensure compliance with open records laws. The ideal candidate has an associate degree and at least four years of public administration or related experience, with Certifications valid in GA.

Qualifications

• Associate degree or two years of college in business, public administration, municipal government, or closely related field.
• Four years’ experience in public administration, business, or closely related experience.
• Required Certifications and Licenses valid in the State of Georgia.

Responsibilities

• Custodian of official city records.
• Provides secretarial/administrative support to senior city officials.
• Coordinates arrangements for meetings, including City Council meetings.
• Prepares agendas for City Council meetings under the direction of the City Manager.
• Maintains calendar/schedule of activities for the City Manager.
• Coordinates travel arrangements for city officials.
• Serves as liaison for building management and oversees building functions.
• Coordinates special events in the Rees Park Economic Development Center.
• Prepares budgets for building operations.
• Serves as backup contact for the City's web page and manages Special Activity Permitting.
• Prepares and maintains records pertaining to department budget, expenditures, and payroll.
• Handles procurement processes, including bid specifications and vendor management.
• Serves as IT Liaison, approves purchases of computer-related equipment.
• Maintains building security, keys, and city cell phones.
• Assumes the duties of the City Manager in their absence.
• Conducts special projects, prepares proclamations, and processes yearly contract bids.

Skills

Record management

Administrative support

Meeting coordination

Calendar management

Budget preparation

Procurement

IT liaison

Web page maintenance

Education

Associate degree or two years of college in business/public administration/municipal government

Tools

Microsoft Office Suite

Procurement systems

Web content management

Job description

The City of Americus is seeking a City Clerk to serve in the City Manager Department. The role involves custodianship of records, meeting coordination, budget support, procurement, IT liaison, and event management.

The clerk will prepare agendas for City Council meetings and ensure compliance with open records laws. The ideal candidate has an associate degree and at least four years of public administration or related experience, with Certifications valid in GA.