City Clerk Intern

City of Altamonte Springs; Florida; On-site; USD 17,000 - 25,000; Full time

Job summary

City of Altamonte Springs is seeking a City Clerk Intern to assist with a broad range of projects supporting the City Clerk’s Office operations. The internship offers educational and practical experience through administrative tasks aligned with City goals.

You will perform records management, public records requests, code enforcement support, and City Commission meeting material preparation while gaining exposure to Florida public administration practices.

Qualifications

• High school diploma or GED required.
• Current enrollment in a undergraduate or graduate degree program.
• One (1) year experience using Microsoft Office applications.
• Ability to speak, read and write fluently in English.

Responsibilities

• Assist with day-to-day City Clerk Office administrative tasks including filing, data entry, internet research, answering/placing phone calls, handling email communications, and providing support to the public and City team members.
• Assist with Public Records Request and Lien Verification Request programs: save/organize documentation, enter requests in the enterprise software system, route requests to departments, verify information, create/send invoices, and initiate workflows.
• Support the City’s records management program per Florida law: verify records, organize electronic records, enter metadata in Laserfiche, assist with retention and disposition projects.
• Assist with Code Enforcement Board case processing per Florida law: prepare case files, scan documents, process mail, post properties, enter information into enterprise software, attend meetings, and draft minutes.
• Assist with preparation of City Commission meeting materials and post-meeting activities: prepare agenda packets, PowerPoint presentations, note sheets, return signed documents, prepare correspondence, organize meeting records, attend meetings, and draft minutes.
• Perform other related duties and assist with special projects in support of Department operations and team needs.
• Become familiar with City policies, procedures, SOPs, and Department Operating Instructions, and assist with updates or revisions as needed.

Skills

Microsoft Office

English fluency

Education

High School Diploma or GED

Job description

Position Overview

The City Clerk Intern will assist with a wide range of projects related to the day-to-day operations of the City Clerk's Office. This internship is designed to be both educational and practical. The intern will obtain firsthand knowledge and professional experience by performing a variety of administrative duties in support of Department and City goals.

Position Functions

• Perform administrative tasks, including but not limited to, filing, computer data entry, internet research, answering and/or placing phone calls, preparing and/or responding to email communications and providing administrative support to the public and City team members.
• Assist with the Public Records Request and Lien Verification Request programs, including but not limited to, saving and organizing request documentation, entering requests in the enterprise software system, routing requests to the appropriate departments, verifying property and applicant information, creating and sending invoices and initiating applicable workflows.
• Support the City's records management program in accordance with Florida law, including but not limited to, records conversion projects, verifying converted records for accuracy and completeness, organizing electronic records, entering metadata in Laserfiche, and assisting with records retention and disposition projects.
• Assist with Code Enforcement Board case processing in accordance with Florida law, including but not limited to, preparing case files, scanning and organizing case documents, processing returned mail, preparing and mailing documents, tracking certified mail delivery, preparing property postings, entering information in the enterprise software system, attending at least one Code Enforcement Board meeting, and preparing a draft set of minutes for the meeting attended.
• Assist with the preparation of City Commission meeting materials and post-meeting activities, including but not limited to preparing agenda packets, PowerPoint presentations, and note sheets, returning signed documents, preparing correspondence, organizing meeting records, attending at least one City Commission meeting, and preparing a draft set of minutes for the meeting attended.
• Perform other related duties and assist with special projects as assigned in support of Department operations and team needs.
• Become familiar with the City's policies, procedures, Standard Operating Procedures, and Department Operating Instructions, and assist with related updates or revisions when needed.

Qualifications

REQUIRED MINIMUM QUALIFICATIONS

• High school diploma or GED.
• Current enrollment in a graduate or undergraduate degree program with an interest in Public Administration, Business Administration, or a related field.
• One (1) year experience using Microsoft Office applications.
• Ability to speak, read and write fluently in English.

Supplemental Information

Applicants will be required to complete a Disclosure & Authorization Regarding Background Investigation, a Confidentiality Agreement and a criminal background screening.

01

Do you have at least a high school diploma or G.E.D.?

• Yes
• No

02

Are you currently enrolled in a graduate or undergraduate degree program with an interest and aptitude to work in Public Administration, Business Administration or related field?

• Yes
• No

03

Will you be enrolled in school at the start of your internship?

• Yes
• No

04

Can you fluently speak, read and write in English?

• Yes
• No

05

Do you have (1) one year of experience using Microsoft Office applications?

• Yes
• No

06

Are you able to perform the essential job duties and responsibilities as outlined in the job description?

• Yes
• No

07

Please take this opportunity to review your responses to the supplemental questions. Ensure that the qualifications stated above can be cross-referenced with the qualifications in your application. Experience should be relevant and within the last ten (10) years of work history.

• Required Question