City Administrative Specialist

City of Eustis; Kentucky; On-site; USD 37,000 - 46,000; Full time

Benefits offered by this job

Excellent benefits

Job summary

The City of Eustis is seeking a dependable administrative professional to support a department or division under direction, handling clerical tasks with independence within established rules and procedures.

You will prepare correspondence and reports, greet the public, manage calendars, maintain logs and files, process invoices and payroll data, and assist in budgeting and events. Excellent benefits apply.

Qualifications

• High School Diploma or recognized equivalent.
• One year of additional training or education in secretarial, business, or related field.
• Three years' experience in a highly responsible secretarial support position.
• Experience with a municipality, county, or government agency is highly desirable.
• Accounting or bookkeeping experience is desirable.

Responsibilities

• Serves as administrative support to a department or division.
• Composes, types and prepares correspondence, reports, forms, etc.
• Greets and assists the general public and other visitors.
• Answers the telephone, takes messages, screens and directs calls.
• Interprets and explains administrative policy and decisions, when needed.
• Schedules meetings and maintains appointment schedules and calendars.
• Establishes and maintains logs, files, databases, and other records.
• Performs research and analyzes and compiles data for departmental reports.
• Opens, sorts and distributes mail.
• Processes materials for meetings; records and transcribes minutes, when assigned.
• Orders and maintains inventory of office supplies.
• Monitors service contracts and provides for routine maintenance/repairs.
• Verifies accuracy of credit card statements and billing.
• Initiates budgetary purchases and processes invoices for payments.
• Monitors and balances departmental budget expenditures.
• Processes employee timesheets for payroll.
• Collects, receipts, balances and records money and negotiable instruments received by the department.
• Assists in preparation of annual budget.
• Assists in the preparation of special events.
• Assists the City in the preparation for and aftermath of a major emergency such as a hurricane or other storm or disaster.
• Performs other related duties as required.

Skills

Typing 35 CWPM

Microsoft Word

Microsoft Excel

General office procedures

Data analysis

Education

High School Diploma or equivalent

Associate's Degree (or related training)

Secretarial/business training

Tools

Microsoft Word

Microsoft Excel

Job description

The City of Eustis is seeking a dependable administrative professional to support a department or division under direction, handling clerical tasks with independence within established rules and procedures.

You will prepare correspondence and reports, greet the public, manage calendars, maintain logs and files, process invoices and payroll data, and assist in budgeting and events. Excellent benefits apply.