Citizenship Project Coordinator

Davita Inc.; New York (NY); On-site; USD 52,000; Full time

Job summary

A leading cultural institution is seeking a Citizenship Project Coordinator to oversee administrative tasks for educational programs. This full-time role requires a detail-oriented individual who can manage event calendars, communicate effectively with students and partners, and is bilingual in Spanish. Flexibility in scheduling is essential for outreach and classes that take place evenings and weekends.

Benefits

Paid time off, including vacation, sick and personal days

Medical, dental, vision and life insurance

403(b) retirement plan with employer contributions

Flexible spending accounts for health-related expenses

20% discount at the NYHistory Store and within the Museum

Free admission to various museums and cultural institutions

Qualifications

• Bilingual Spanish speaker required.
• Experience overseeing complicated event calendars preferred.
• Knowledge of naturalization process strongly preferred.

Responsibilities

• Oversee administrative tasks for classes and events.
• Communicate with students in English and Spanish.
• Prepare a weekly email newsletter.

Skills

Detail-oriented organizational skills

Written and oral communication skills

Knowledge of immigrant communities

Education

Bachelor's degree

Job description

JOB TITLE: Citizenship Project Coordinator

DEPARTMENT: Education

REPORTS TO: Manager of the Citizenship Project

ABOUT THE NEW YORK HISTORICAL

New York's first museum, The New York Historical is a leading cultural institution documenting over 400 years of American history through a peerless collection of art, documents, and artifacts. Our offerings span groundbreaking exhibitions; acclaimed educational programs for teachers and students nationwide; and thought-provoking conversations among leading scholars, journalists, and thinkers about the past, present, and future of the American experiment. The New York Historical is a museum of museums and a collection of collections. We are home to the Patricia D. Klingenstein Library, the Center for Women's History, the Reiss Family Graduate Institute for Constitutional History, the Dorothy Tapper Goldman Center for Teaching Democracy, the DiMenna Children's History Museum, and the future American LGBTQ+ Museum. We elevate the perspectives and scholarship that define the United States' democratic heritage and challenge us all to shape our ongoing history for the better.

JOB SUMMARY

The Citizenship Project is a special initiative of New York Historical's Education Division designed to help eligible legal permanent residents pass the civics test portion of the naturalization interview through on-site and off-site classes. The Citizenship Project Coordinator oversees all administrative tasks related to the ongoing schedule of classes and events offered by The Citizenship Project.

The Coordinator will conduct all administrative duties necessary to ensure classes run smoothly, students and educators have the resources they need, and partner organizations receive timely information regarding upcoming classes and events. The Coordinator will prepare a weekly email newsletter, keep The Citizenship Project website up to date, and represent the project at local community and immigration events. The Coordinator will also cover classes as needed.

This is a full-time position within the Education Division of The New York Historical. Regular work hours are Monday through Friday, 9am-5pm, but evening and weekend work will be required for outreach efforts and special event participation. Flexibility in scheduling is required, since most events are held during weekday evenings and on Saturdays, with the event schedule changing from month to month.

ESSENTIAL JOB DUTIES

• Oversee all administrative tasks related to the operation of The Citizenship Project classes, including but not limited to:
  
  
  
  • Maintaining and updating registration and administrative task spreadsheets
  
  
  • Communicating with students and prospective students in English and Spanish
  
  
  • Reserving classroom spaces and completing set-up memos for in-person classes
  
  
  • Preparing and sharing course resources with educators (including creating and sending Zoom links)
  
  
  • Updating class calendars in Google Calendar
  
  
  • Overseeing administration and distribution of museum passes for class participants
  
  
  • Preparing materials for in-person classes
  
  
  • Serving as the primary back-up Citizenship Educator, leading programs on an as-needed basis
  
  
  • Recording attendance and evaluation data, and preparing reports upon request
  
  
  • Conducting quarterly follow-ups with students to collect data on success rates at the discretion of the Manager
  
  
  • Translating program materials into Spanish as needed
  
  
  
  


• Managing The Citizenship Project email list and creating a weekly newsletter;


• Updating and distributing marketing materials, including flyers and handouts;


• Conducting virtual practice citizenship interviews with students;


• Maintaining The Citizenship Project website;


• Representing The Citizenship Project at community and immigration events;


• Supporting the Manager of The Citizenship Project in administrative tasks related to special projects.

REQUIREMENTS

• Candidates must have a Bachelor's degree;


• Bilingual Spanish speaker required;


• Detail-oriented organizational, administrative, and written and oral communication skills required;


• Knowledge of and experience working with immigrant communities in New York City or other urban areas with a high concentration of immigrants required;


• Experience overseeing and administering complicated event calendars strongly preferred;


• Experience conducting outreach on behalf of a non-profit organization strongly preferred;


• Knowledge of the naturalization process, with a specific focus on the naturalization test is strongly preferred;


• Previous adult education experience is preferred.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee with or without accommodation, to successfully perform the essential functions of this job.

This position will require the employee to lift, bend, stoop, walk, speak and stand for up to 6 hours in a day.

COMPENSATION & BENEFITS

The expected salary for this position is $52,000 per year.

The New York Historical provides a generous benefits package for eligible employees to support their health and wellbeing, which includes:

• Paid time off, including vacation, sick and personal days, and holidays observed by the Museum;


• Medical, dental, vision and life insurance;


• Short and long-term disability coverage options;


• 403(b) retirement plan with eligibility for employer contributions following one year of full-time service;


• Flexible spending accounts for health-related expenses, dependent care, and parking and transit expenses;


• Employee Assistance Program for all employees and their families;


• 20% discount at the NYHistory Store, Cafe 77 and Clara restaurant, located within the Museum;


• Free admission to various museums and cultural institutions across the city.

The New York Historical is an Equal Opportunity Employer.