CIP Contracts Manager

Gfoat; Leander (TX); On-site; USD 75,422 - 92,183; Full time

Job summary

Gfoat CIP Contracts Manager role handles contract drafting, administration, and closeout for city-initiated CIP projects in Texas. You coordinate with engineers and project managers to prepare specifications, lead negotiations, and oversee budget allocations and performance metrics.

The position requires a Bachelor's degree and at least four years of contract experience; certifications in procurement are preferred.

Qualifications

• Bachelor’s degree in Business Administration, Public Administration, Finance, Construction Science/Construction Law, or closely related field
• Minimum of four years of full-time experience with contract development, administration, management, monitoring, and evaluation

Responsibilities

• Coordinates scope of work from City engineers and project managers; prepares specifications and contract documents; leads negotiation strategies and award materials.
• Oversees contract performance monitoring, including KPIs/metrics, and ensures compliance with laws and city policies.
• Prepares timely notices, manages budget inputs, and tracks progress and benchmarks throughout contract lifecycle.

Job description

NOTE: Starting salary for this position is $83803.2. Maximum salary will depend on the education/experience of the selected candidate.

Under limited supervision, the CIP Contracts Manager ensures CIP Contract Agreements are prepared and processed in accordance with City policies as well as Local, State, and Federal laws and regulations. The CIP Contracts Manager serves as the contracting resource to the Capital Improvement Program (CIP) Project Managers and City Staff for capital improvement construction, public work projects, professional agreements, and the procurement of goods and services. This position manages all functional areas of contract preparation, administration, and close out.

Essential Duties & Responsibilities

• Coordinates scope of work from City engineers and City project manager; prepares specifications, and conditions for new contracts; prepares contracts; leads negotiation strategies; and prepares award recommendation materials, including but not limited to processing contract documents to ensure management fully understands the contract documents.
• Oversees the operations and monitoring activities of contract performance, including but not limited to key performance indicators/metrics.
• Assists with investigating and resolving discrepancies, complaints, and disputes through negotiating settlement agreements or canceling/terminating contracts.
• Sends formal notifications to Contractors, Vendors, and Consultants regarding non-compliance or lagging.
• Primary liaison between city management, city staff, and contractors.
• May provide input with contract budget; recommend budget allocations for proposed contract agreements; arranges, monitors, and reviews budget allocations with management and may assist with budget forecast and proposed alternatives.
• Tracks progress and defined contract benchmarks.
• Develops task orders and contract amendments.
• Processes close-outs of contract agreements.
• Develops and leads the solicitation process.
• Guides departments in the development of solicitation materials.
• Coordinates Q&A and Pre-solicitation meetings, along with issuing clarifications and addenda for solicitations.
• Compiles scoring tabulations and review with scoring team to verify award or next steps needed.
• Perform project management duties, as required.
• Perform additional duties as assigned.

Required Education and Experience

• Bachelor’s degree from an accredited college or university in Business Administration, Public Administration, Finance, Construction Science/Construction Law, or closely related field AND a minimum of four years of full-time experience with contract development, contract administration, contract management, contract monitoring, and contract evaluation.
• OR A combination of a high school diploma or equivalent AND 8 years of full-time experience with contract development, contract administration, contract management, contract monitoring, and contract evaluation.

Certificates, Licenses, Registrations

• Valid Texas Drivers license or equivalent from any US State.
• Certified Texas Contract Manager (CTCM)

Preferred Qualifications

• Master’s degree from an accredited college or university in Business Administration, Public Administration, Finance, Construction Science/Construction Law.
• Certified Public Procurement Buyer or Officer (CPPB or CPPO)
• NIGP: The Institute for Public Procurement Certified Procurement Professional (NIGP-CPP)
• Certified Professional Contract Manager (CPCM)
• Possess a Certified Texas Contract Developer (CTCD) certification
• Possess a Certified Texas Purchasing Manager (CTPM) certification
• Experience developing or managing alternative delivery methods including Construction Manager at Risk (CMR) or Design-Build (DB), or a combination of the two.
• Experience developing or administering Interlocal Agreements (ILA), Memorandums of Agreement (MOA), or Memorandums of Understanding (MOU), or a combination of the three.
• Experience working for a local, state, or federal government entity
• Two years or more of supervisory experience

Knowledge, Skills & Abilities

• Business administration and/or accounting principles and practices.
• Interacting and communicating with the public and City staff in an effective, customer friendly manner, and establishing and maintaining effective working relationships with City staff and other organizations.
• Working independently and making appropriate decisions regarding work methods and priorities.
• Demonstrating a strong sense of personal ethics along with professional judgment and discretion.
• Writing, modifying, and updating contract documents, specifications, solicitations, and related correspondence.
• Interpreting and applying Local, State, and Federal laws, rules, and regulations applicable to Capital Improvements Program.
• Evaluating contracts and recommending future status.
• Evaluating fiscal data for reasonableness, necessity, and conformity with contract requirements.
• Demonstrating the ability to work under pressure.
• Contract administration and cost monitoring for large scope and/or high-dollar contracts.
• Real property agreements.
• Project management processes, tools, and techniques.
• Tracking and prioritizing activities to meet deadlines.
• Analyzing unique or challenging contracting issues and identifying alternative courses of action, modifying specialized requirements, and solving a variety of contract difficulties.
• Reviewing agreements for real property transactions, such as easements and right-of-way.
• Mediating and resolving contract administration disputes, claims, and noncompliance.
• Microsoft Office, including MS Word, Excel, and PowerPoint.
• ERP Incode and Bonfire.
• Work with Procore.
• Civic Clerk and Civic Plus working experience.

Physical Demands & Additional Information

Physical Demands: While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to handle or feel; reach with hands and arms; climb or balance; stoop, kneel, or crouch. Ability to perform manual labor including lifting supplies and materials up to 50 lbs. Be able to work in the outdoor environments, under varying weather conditions.

Working Conditions: The noise level in the work environment is usually quiet to moderate, but occasionally loud.